September 13, 2005

Township Board work session was held at the Township Hall. Supervisor VanDyke called the meeting to order at 5:00 p.m.

Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski
Trustee Neil Sikora

Also present was James Porter, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, and Planner Mary Lynn Bugge.

Police Protection Agreement - Supervisor VanDyke provided an update on the discussions concerning the police protection agreement with Kalamazoo County. He advised he would be meeting with the four other townships that contract for deputies, and the Township Attorney.

Township Hall Addition - Architect Terry Schley provided an update of the progress of the addition to the Township Hall, advising due to weather conditions, the project is approximately one month behind schedule. He reviewed some minor revisions concerning the project.

Committee Reports - Updates were provided by the various Township Board committees.

Phase 2 Stormwater Documents - Engineer Elliott reviewed the Township's participation in fulfilling the State requirements of the Phase 2 Stormwater permitting program.

The work session was adjourned at approximately 6:50 p.m.

Supervisor VanDyke called the regular meeting to order at 7:00 p.m.

Also present were James Porter, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, Planner Mary Lynn Bugge, Fire Chief Ken Howe, and 7 interested people.

Motion by Sikora, second by Rakowski to approve the August 9th regular and August 15th special minutes. Carried.

Income to the General and Fire Funds of $229,256.11 and disbursements of $339,136.37 were reported. Motion by Corakis, second by Sikora to accept the receipts and disbursements report. Carried.


William O'Brien, representing Oshtemo Rotary, thanked the Board for their support of Oshtemo Day.


Planner Mary Lynn Bugge advised John and Gudny Munro, owners of 223 Laguna Circle, Lot 74, of Springwood Hills #4, wish to purchase a .08 acre wedge of property on the southern side of Lot 75, 275 Laguna Circle, owned by John and Chriss Stone. She advised the division would result in two lots in compliance with dimensional criteria, served by public water and individual septic systems, with direct access to and frontage on a public road. She advised any approval should be subject to the provision of recorded deeds for both reconfigured properties and new legal descriptions.

Motion by Culp, second by Corakis to approve the lot split subject to revised legal descriptions and provision of recorded deeds. Carried.


Planner Bugge presented Heritage Pines Plat for preliminary approval of a preliminary plat.

She advised the Planning Commission had reviewed the plat and recommended approval subject to installation of sidewalks within the plat as submitted and an eight foot bike pathway along Almena Drive, or sufficient escrow for installation of the bike path by the Township at a later date, stormwater basin subject to approval by and dedication to the Kalamazoo County Drain Commissioner, the street being public and approved by the Kalamazoo County Road Commission, street lighting to comply with the Zoning Ordinance, and lots subject to the Kalamazoo County Human Services Department finding them adequate for individual septic systems and wells.

She noted at this time, the Kalamazoo County Road Commission has approved the road layout and construction plans may be submitted, the street name has been approved by Kalamazoo County Planning, construction plans may be submitted to the Kalamazoo County Drain Commissioner, the Township Engineer has reviewed the plan, and Step 1 fees have been paid.

Motion by Rakowski, second by Culp to grant tentative approval of a preliminary plat subject to the conditions of the Planning Commission recommendation. Carried.


Planner Bugge presented the Tuscany Plat for final approval of a preliminary plat. She advised the Kalamazoo County Drain Commissioner has approved the construction plans subject to his letter dated September 6, 2005, the cul-de-sac will require redesign to meet the needs of the Fire Department and approval of the Kalamazoo County Road Commission, individual wells and septic systems have been approved by the Kalamazoo County Human Services Department subject to conditions as outlined in their letter dated September 8, 2005, street lighting is required in accordance with Township requirements, sidewalk construction plans need to be submitted, and all utilities shall be placed underground

Motion by Everett, second by Rakowski to grant final approval of a preliminary plat subject to the redesign of the cul-de-sac and approval by Fire Department and Kalamazoo County Road Commission, sidewalk construction plans be submitted, and utilities placed underground. Carried.



Clerk Everett advised the DEQ requires a resolution acknowledging the Township would as a condition of receiving a cost share grant for the landfill clean up, make reasonable efforts to pursue any insurance coverage of eligible costs. It was noted there never has been insurance coverage for this issue.

Motion by Everett, second by Corakis to adopt the resolution. Roll call showed Bushouse-yes, Corakis-yes, Culp-yes, Everett-yes, Rakowski-yes, Sikora-yes, VanDyke-yes.


Fire Chief Ken Howe advised the department expects to hear soon regarding their application for a grant for updating the trench rescue equipment.

Chief Howe advised truck 533 is in need of brake replacement; the last being in 1998. He advised he had obtained an estimate of $3,500.00.

Motion by Everett, second by Culp to approve the expenditure not to exceed $3,500.00. Carried.


Trustee Bushouse advised he and Trustee Corakis met with EPA officials while at the National Towns and Townships Association meeting in Washington, D.C. last week. He advised he provided EPA with a copy of the proposed future park plan for the landfill site; they indicated they have supported a program of not leaving closed landfills as barren unusable sites and advised him to speak to their representatives in Chicago. He will follow up on this. He also noted a document from Kalamazoo County dated in 1971 had been located by the Township Engineer which indicated they were supportive of a park at the site.

Trustee Sikora thanked Trustee Bushouse for keeping this issue moving forward.


Trustee Bushouse inquired if the Board could receive copies of the monthly departmental reports being provided to the Supervisor.


Budget workshop dates were set for September 29th and October 13th .

There was no further business and the meeting was adjourned at approximately 7:35 p.m.

Township Clerk