THE CHARTER TOWNSHIP OF OSHTEMO
Township Board Minutes
November 25, 1997
The Oshtemo Township Board held its regular meeting at the Township Hall. The meeting was called to order by Supervisor Fleckenstein, at 7:00 p.m.
Clerk Elaine Branch
Treasurer Lois Brown
Trustee Norman Anderson
Trustee Marvin Block
Trustee David Bushouse
Trustee Fred Johnson
Also present was James Porter, Township Attorney and Robert Snell, Township Engineer, along with 1 interested people.
The Pledge of Allegiance was recited.
Motion made by Anderson, seconded by Johnson to approve the minutes of our last two meetings, November 4th and November 18th, as prepared. Carried.
Income to the General Fund of $68,376.11 and disbursements of $140,171.88 were reported. Fire Fund income was $405.43 with disbursements of $39,463.78. Motion made by Anderson, seconded by Block to approve the report and pay the bills. Carried.
LAND DIVISION ORDINANCE AMENDMENT
An ordinance amending the Land Division Ordinance was presented for Second Reading. Motion made by Brown, seconded by Anderson toadopt the Land Division Ordinance Amendment. Roll call showed: Brown - yes Anderson - yes Johnson - yes Bushouse - yes Block - yes Branch - yes Fleckenstein - yes
1997 UNIFORM BUILDING CODE
Motion made by Branch, seconded by Johnson to adopt the Uniform Building Code, 1997 Edition. In response to a question by Trustee Bushouse, Attorney Porter stated that alternative methods of constructions could be approved by the Building Board of Appeals. Roll call showed: Branch - yes Johnson - yes Anderson - yes Bushouse - yes Block - yes Brown - yes Fleckenstein - yes
1997 UNIFORM MECHANICAL CODE
Motion made by Brown, seconded by Anderson to adopt the Uniform Mechanical Code, 1997 Edition. Roll call showed: Brown - yes Anderson - yes Block - yes Branch - yes Bushouse - yes Johnson - yes Fleckenstein - yes
1997 UNIFORM FIRE CODE
Motion made by Anderson, seconded by Brown to adopt the 1997 Edition of the Uniform Fire Code. Roll call showed: Anderson - yes Brown - yes Branch - yes Johnson - yes Block - yes Bushouse - yes Fleckenstein - yes
Supervisor Fleckenstein, referencing the presentation on historic preservation made at our joint meeting on November 18, recommended that the next step responsibility be directed to the Planning Commission for their 1998 work plan.
Trustee Anderson sought reassurance that the Township Board would have the final say in any ordinance language.
Clerk Branch commented on the nice job the study committee did and felt there is value in preserving our historic resources.
Treasurer Brown stated she is a history buff, however, she cautioned the Planning Commission to not take away property owners rights where it comes to changing or removing a portion of the property they paid for. She was concerned about this issue.
Supervisor Fleckenstein agreed and stated we need to be careful and conscious of property owners rights.
Trustee Bushouse was concerned that the Planning Commission might already be too busy to take on this issue and wondered if there was another group who could deal with it. In response, the Supervisor felt the P.C. would be the proper Board to work on it and suggested that this should not take top priority but could be worked in with the other projects in 1998.
Motion made by Johnson, seconded by Branch to move the issue on to the Planning Commission.Carried.
Treasurer Brown added that she hoped they would be able to add additional buildings to the list, i.e., the fire station on Parkview Avenue. She suggested that there are older citizens still available who have valuable information to share.
ROAD FUNDING RESOLUTION
Supervisor reported that the Michigan Township Association (MTA) has taken a position on the issue of roads and they asked for our support. A resolution regarding funding for roads from Act 51 was presented for the Board=s consideration.
The resolution would support legislation that would include townships in the Michigan Transportation Fund distributions and the creation of a fund within Act 51 for use by townships for roads.
Motion made by Brown, seconded by Block to adopt the resolution supporting MTA's position regarding Act 51 and township road funding. Roll call showed: Brown - yes Block - yes Johnson - yes Branch - yes Bushouse - yes Anderson - yes Fleckenstein - yes
PERSONNEL COMMITTEE RECOMMENDATION
Trustee Block reported on the Personnel Committee=s recommendation regarding compensation for the elected officals for 1998. They completed a study, using survey information provided by MTA and spoke with Kalamazoo Township, the City of Kalamazoo and the County.
Having referred to a book entitled Authorities and Responsibilities of Michgian Officials, Boards and Commissions, it was their opinion that the Supervisor has greater responsibility than the positions of Clerk and Treasurer and provides more " value to the township". Therefore, they recommended their salary levels be different. They also concluded that the old formula that paid the Clerk and Treasurer 87.5% of the Supervisor's salary was not a good way to determine the salaries.
After studying the step chart systems used in other municipalities, they determined that would be a good and fair system. They created an 8 step chart with 12 levels. The chart would be used for elected officials as well as employees. It was their recommendation that the Supervisor be placed at level 1 and the Clerk and Treasurer at level 2.
Resolutions were provided to set the 1998 salaries for the elected officials. Motion made by Block, seconded by Anderson to set the Supervisor's salary at $56,760.00 (5% increase).
Clerk Branch read a
statement that included three concerns; (1) Inequity Between
Supervisor, Clerk & Treasurer, (2) 5% Increase Too High, (3)
Opportunity To Recognize Staff Merit .
(Copy of statement filed in "Supplements to Minutes")
Treasurer Brown voiced her concern about the levels being numbers and not job titles. She also had a problem with the Clerk & Treasurer at level 2 and the Supervisor at level 1. She felt they are equal and should be compensated equally.
The roll call taken on the Supervisor's salary showed: Block - yes Anderson - yes Branch - no Johnson - yes Brown - no Bushouse - yes Fleckenstein - yes Adopted 5 to 2
Motion made by Block, seconded by Johnson to set the Clerk's salary at $49,694.00 (5% increase). Roll call showed: Block - yes Johnson - yes Brown - no Bushouse - yes Branch - no Anderson - yes Fleckenstein - yes Adopted 5 to 2
Motion made by Block, seconded by Anderson to set the Treasurer's salary at $49,694.00 (5% increase). Roll call showed: Block - yes Anderson - yes Bushouse - yes Brown - no Branch - no Johnson - yes Fleckenstein - yes Adopted 5 to 2
Motion made by Block, seconded by Anderson to set the Trustee's compensation at $1,450.00 plus $45.00 for each Board or Committee meeting attended. (2% & 2.5% increase)
Clerk Branch stated she would vote "yes" because the percentage of increase was more in line with the cost of living. Roll call showed: Block - yes Anderson - yes Branch - yes Bushouse - yes Johnson - yes Brown - yes Fleckenstein - yes Adopted unanimously
There was then a discussion about the proposed salary chart. It was explained that at such time as the maximum salary was obtained, the annual increases would be limited to the greater of 2.0% or .75% of cost of living.
After a question by Trustee Bushouse, it was made clear that the steps do not necessarily represent years. An employee would move along the steps based on job performance. The committee gave the Supervisor freedom to begin use of the chart in 1998 or 1999, for setting staff salaries. They felt it may be too late to use the chart for 1998 salaries.
Motion made by Block, seconded by Anderson to adopt the salary chart as presented, with the understanding that the steps are guides and not necessarily years. Motion carried unanimously.
GRANGE/PARKVIEW RENTAL AGREEMENT
The Building Committee presented revised rental agreement forms for use of the Grange Hall and Parkview Room. There will now be a charge for the use of these facilities and a deposit needed.
New rules and regulations were also provided, along with a form for Proof of Non-Profit Status. It was determined that groups who collect a fee or dues for their event must be able to prove they are non-profit.
Motion made by Anderson, seconded by Block to adopt the rental agreements as proposed. Carried
PARK COMMITTEE RECOMMENDATION
OSHTEMO TOWNSHIP PARK- Backstop
Bids were received from two companies for the installation of a backstop for an informal ball field near the picnic pavilion. The Committee recommended the bid of Farm N Garden at $1,245.00.
5 YEAR DEVELOPMENT PLAN
A five year development plan for Flesher Field, Oshtemo Township Park and a possible future site at the Parkview facility was presented. The Parkview site is currently just a concept.
FLESHER FIELD -
1999 Trail development, Lay out - clearing, Benches, Signage
1999 Soccer goal frame (metal 8x24)
2000 Second Picnic Pavilion - southwest area along with tables & grills
2001 Playground equipment - young children (near pavilion)
2003 Pave - a trail loop
OSHTEMO TOWNSHIP PARK -
1999 Addition parking
2000 Trail benches
2001 Volley ball court
2002 Second picnic pavilion, along with tables & grills
2003 Playground equipment - young children (near pavilion)
PARKVIEW PARK (future?)
2000 Master Park Plan
2003 Paved walkways
Motion made by Brown, seconded by Johnson to approve the backstop installation and the 5 Year Development Plan. Carried.
MTA Conference -
Motion made by Branch, seconded by Block to approve the expense for all Township Board members who would like to attend the Michigan Township Association's Annual Conference in January. Carried.
There was no further business and the meeting adjourned at 9:00 p.m.
ELAINE J. BRANCH, CMC
Attested: RON FLECKENSTEIN