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March 24, 2003

The Oshtemo Township Board held its work session at the Township Hall. Supervisor VanDyke called the meeting to order at 5:00 p.m.

Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Stan Rakowski

Also present was Township Engineer Marc Snell, and Ordinance Enforcement Officer Scott Paddock.


Police Protection - The Board reviewed the options that have been discussed previously, i.e., expansion of the assessment district, adding additional officers, and 12 hours shifts. Trustees Bushouse and Rakowski expressed they still felt there should be a township wide assessment. Supervisor VanDyke advised he had held discussion with the Sheriff's Department regarding changing the current deputies shifts to 12 hours. The majority of the Board felt a small expansion of the assessment district would be more appropriate at this time.

Hawkers/Peddlers Ordinance - There was discussion of the action taken at the March 11th meeting to insert language requiring school districts to register fundraisers. Clerk Everett felt this would be too cumbersome a process to administer, noting there are many groups besides the three public schools involved in fundraisers.

Township Office Expansion - Discussion was held concerning the need for more workspace in the Township Office. Trustee Brown felt it would be prudent to set aside funds for two or three years if the goal is to construct a new building. Trustee Bushouse suggested converting a conference room into office space to alleviate the immediate need. The majority felt this was a viable solution.

Meeting was adjourned at approximately 6:50 p.m.

Supervisor VanDyke called the regular meeting to order at 7:00 p.m.

Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Stan Rakowski

Also present was Township Attorney Patricia Mason, Township Engineer Marc Elliott, and 3 interested people.

Motion by Culp, second by Rakowski to approve the minutes of the February 25th meeting. Carried.

Income to the General and Fire Funds of $21,038.99 and disbursements of $123,696.85 were reported. Motion by Brown, second by Bushouse to accept the receipts and disbursements report. Carried.


Shashin Kothawala, owner of Crystal Car Wash at 6775 West Main was before the Board regarding his request to install a private non-potable well. He commented his request was due to the cost of municipal water. Trustee Bushouse advised the Sewer/Water Committee took his request under advisement and determined through engineers at the City of Kalamazoo that the car wash does not use more water than comparable facilities. He also advised the Kalamazoo County Environmental Health Division has concern over how the restrooms and other employee areas of the building will be served if a non-potable well were drilled. Mr. Bushouse also noted Township Ordinance indicates when public water is available, no new well shall be drilled, and there was concern of a potential precedence being set by allowing wells when public water is available.

Motion by Bushouse, second by Rakowski to deny the request. Carried.


Supervisor VanDyke noted information published in the invitation to bid indicated the Board would make a decision at the April 8th meeting, therefore this item would not be considered.


Due to the discussion at the Board work session, consensus was the Clerk, Ordinance Enforcement Officer and attorney should discuss further revisions.

Motion by Everett, second by Culp to table the item to April 8th meeting. Carried.


Clerk Everett presented a proposal to reformat the general and zoning ordinances to an 8-/12 x 11 page size, place all ordinances in an electronic database that would be updated quarterly, the database could be used in house for proposed revisions, insertion into correspondence, board packets, etc. and make the ordinances available on the Township web site in a read only format. She commented the project was budgeted for 2003 and the estimated cost would be $7,000-$8,000 depending on the actual number of pages.

In response to questions from Trustee Bushouse, it was noted the information on the web site would be read only and could not be altered. Regarding updates, a suggestion was made to inquire if in house updates can be done for cost savings.

Motion by Culp, second by Everett to approve the expenditure up to $8,000 and direct Clerk Everett to inquire if in house updates can be done. Carried.


Engineer Elliott presented a change order in the amount of $3,096.73 for the KL Avenue Sanitary Sewer project. He advised additional costs were incurred due to one field-approved change regarding a manhole and additional signage rental fees beyond the contractor's projected work schedule. He advised these changes were beyond the contractor's control.

Motion by Bushouse, second by Culp to approve the change order. Carried.


Regarding discussion in the work session, consensus was to move forward with an expansion of the police special assessment district. Discussion included expanding the current district around Westmain Mall and Maple Hill Mall to include the future apartments on Croyden, the northeast, southeast, and southwest corners of West Main and North 10th Street, the commercial node at West Main and North 9th Street, and the area west of Drake Road, south of Green Meadow along both sides of KL Avenue to 131 and the north side of KL west to include the Jefferson Commons development.

Trustee Bushouse commented he is sorry the Board does not feel this problem should be met head on by a township wide assessment.

Motion by Everett, second by Culp to direct the engineer to prepare the legal description and assessor to calculate the assessed values for the proposed expanded district. Roll call showed Brown-yes, Bushouse-yes, Culp-yes, Everett-yes, Rakowski-yes, VanDyke-yes.


Trustee Rakowski commented information has been received from the attorney regarding his inquiry of recouping costs from auto accidents; it was suggested this item be discussed at a work session.


Trustee Bushouse commented he will be absent from the April 8th meeting and hoped the Board would when reviewing the lawn bids give consideration to the competitive bid from Niewoonder and the good work they provided last year.

Trustee Bushouse also suggested Supervisor VanDyke obtain bids for a sprinkler system for the Township Hall/Fire House No. 1 lawn. Mr. VanDyke advised he would bring them forward to the next meeting.

There was no further business and the meeting was adjourned at approximately 8:10 p.m.

Township Clerk Supervisor

Attested: John VanDyke