OSHTEMO CHARTER TOWNSHIP
February 8, 2005
Township Board work session was held at the Township Hall. Supervisor VanDyke called the meeting to order at 5:00 p.m.
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski
Trustee Neil Sikora
Also present was James Porter, Township Attorney, and Marc Elliott, Township Engineer.
Discussion with County Commissioner Bob Brink - There was discussion of the county justice issues, i.e., need for more jail space, rehabilitation programs.
Discussion with representatives from Community Access Center - John Haas, Board Chair and Brian Zipp met with the Board to discuss concerns, i.e., programming, communication and budget. Mr. Haas noted their Board is currently working on a three year plan. It was agreed they will return to the Board in May with a status report and for further discussions.
The work session was adjourned at approximately 6:45 p.m.
Supervisor VanDyke called the regular meeting to order at 7:00 p.m.
Also present were James Porter, Township Attorney, Marc Elliott, Township Engineer, Planner Mary Lynn Bugge and approximately 13 interested people.
Motion by Corakis, second by Sikora to approve the January 11th Regular meeting minutes. Carried.
Income to the General and Fire Funds of $75,688.93 and disbursements of $486,304.64 were reported. Motion by Rakowski, second by Corakis to accept the receipts and disbursements report. Carried.
Michelle Hayes, 7001 West H Avenue, commented on the condition of West H Avenue between 10th Street and Drake Road. Engineer Elliott advised the final road work was not completed after the utility installation but will be this spring.
FINAL APPROVAL OF A FINAL PLAT 9TH STREET VENTURE PLAT
Planner Bugge presented for final approval of a final plat the 9th Street Venture Plat on North 9th Street. She advised all requirements had been met, noting access to the site will be through the interior site at Belle Tire and an amendment to an agreement between owners of the Menards parcel and Belle Tire parcel includes an access easement which will be recorded at the time the plat is recorded.
Motion by Everett, second by Corakis to grant final approval of a final plat subject to recording of the amendment of the access easement. Carried.
METRO TRANSIT AGREEMENT 2005-2006
William Schomisch, Director of Kalamazoo Metro Transit reviewed for the Board the request for a two year agreement for service, reflecting a 5% increase; year one in the amount of $17,142 and year two $17,999. He advised the merger of Metro Transit and Kalamazoo County Care A Van was intended to be completed around March 1st. He further advised there would be a county wide authority established which would probably ask for a county wide millage in November, 2006. He advised 15% of the Care A Van riders are from "out county" areas. In response to questions from Board members, Mr. Schomisch advised services would probably have to be purchased by users if a millage was not approved.
Supervisor VanDyke inquired if rider ship numbers were available. Mr. Schomisch advised a profile by jurisdiction is scheduled to be done in 2005, however the most recent survey results indicated 5.25% of riders in the Township.
Motion by Rakowski, second by Everett to approve the requested two year agreement with Metro Transit. Carried.
BUILDING/GROUNDS COMMITTEE RECOMMENDATION TOWNSHIP HALL ADDITION
Trustee Bushouse commented the committee recommended moving ahead with seeking bids for the proposed building addition. He noted the work completed to this point by the architect could be used at any time, approval will be sought from the ZBA for setback and parking variances, the plan will comply with required landscaping provisions, financing would be from the revolving improvement fund or the township could seek a commercial loan over a 5-6 year period. He also advised attempts will be made to use existing equipment and furniture.
Trustee Corakis commented more space is needed; it would be more cost effective to build new than remodel again, noting the current building had been remodeled three or four times.
Trustee Rakowski felt it should be noted money has been saved for the project. Mr. Bushouse concurred noting funds had been set aside over several years and there would be no additional millage or increase in tax sought.
Treasurer Culp inquired if costs for furniture, telephone, security, cabling, electrical and mechanical were included in the estimated cost. Architect Terry Schley responded they were. Mr. Schley also discussed the possible scenarios for the sewer system.
Motion by Bushouse, second by Rakowski to proceed with Architect Schley for final plans and putting the project out for bid. Carried with Culp voting no.
WALK FOR WARMTH RESOLUTION
A resolution supporting the 12th Annual Kalamazoo County Walk for Warmth to be held on February 19th was presented. The event raises funds to provide emergency heating assistance for those in need who do not qualify for aid from other sources.
Motion by Everett, second by Culp to adopt the resolution. Carried.
RESOLUTION FOR BANKING SERVICES
Treasurer Culp advised after reviewing bids from several banks to serve the Township's banking needs, she has selected National City. She further advised they requested a resolution from the Board to authorize the Treasurer, Clerk and their deputies to conduct business on behalf of the Township.
Motion by Culp, second by Rakowski to adopt the resolution. Carried.
ELECTRICAL/GAS SERVICE - PUMP STATION
Engineer Elliott advised the item discussed at the January 11th meeting concerning electric and gas service to the pump station for the Meijer/West Port area has continued to be negotiated as directed by the Board. He advised the discussions with Meijer and Consumers have resulted in a lower cost of $17,234.40 rather than the previous amount of $37,118.48
Motion by Everett, second by Culp to authorize the Supervisor to sign the contract in the amount of $17,234.40. Carried.
BOARD MEMBER COMMENTS
Trustee Bushouse commented the Sewer/Water Committee has requested the engineer compile data concerning projections based on the new fees and expenses for maintenance sewer lines to analyze if the reduced fees will be able to sustain growth.
He advised the committee also discussed location of the driveway for the Stadium Drive property in relation to the pump station located there.
Mr. Bushouse expressed thanks to Tim Mallett for working with the committee and his help in working with his neighbors for the water line easements on H Avenue. Mr. Mallettt advised Pete Sullivan has also assisted in this effort.
Trustee Corakis commented it is good to have citizens involved, it might bring more people out and he felt citizens should be invited to join other committees.
Clerk Everett inquired of the Engineer regarding the invoice received from the State of Michigan for the storm water permit. He provided an overview of the program and advised two drains apparently under the jurisdiction of the Township were located.
Trustee Rakowski provided information regarding utilities for the Drake House. Engineer Elliott had input also. Specific proposals will be brought to the Board.
Clerk Everett commented she would like to designate Trustee Rakowski as Township Board liaison to the Oshtemo Historical Society. Mr. Rakowski indicated he would accept.
Mr. Rakowski commented on the outstanding job from the Fire Department during the recent potential wall collapse at the Maple Hill Mall site.
He further commented he attended some excellent workshops at the recent Michigan Townships Association conference.
There was no further business and the meeting was adjourned at approximately 8:45 p.m.
DEBORAH L. EVERETT
Attested: JOHN VANDYKE