February 14, 2006

Township Board work session was held at the Township Hall. Supervisor VanDyke called the meeting to order at 5:00 p.m.

Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski
Trustee Neil Sikora

Also present was James Porter, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, Planning Director Jodi Stefforia, and Planner Mary Lynn Bugge.

There was discussion regarding a possible MDOT enhancement grant for a bike path on West Main from Drake Road to the west Township property line. Consensus was the Park Committee will hold an informational meeting on March 2nd at 7:00 p.m. and notice affected property owners.

The Township Attorney will initiate contact with the owner of property on KL Avenue the City of Kalamazoo has expressed interest in locating a pump station.

Engineer Elliott advised bids for the proposed sewer/water project on North 6th Street will be before the Board at the March 14th regular meeting.

Architect Terry Schley advised the building plan concerning egress of the meeting room after the building addition is completed meets current construction codes.

Members of the Kalamazoo City Commission joined the Board at 6:00 p.m. for a "meet and greet". Items of mutual interest were discussed, i.e., the Kalamazoo Promise, infrastructure, fire protection.

The work session was adjourned at approximately 7:00 p.m.

Supervisor VanDyke called the regular meeting to order at approximately 7:10 p.m.

Also present were James Porter, Township Attorney, Marc Elliott, Township Engineer, Planning Director Jodi Stefforia, Planner Mary Lynn Bugge, Building Official Bob Horton, Ordinance Enforcement Officer Scott Paddock, Fire Chief Ken Howe, and 3 interested people.

Motion by Culp, second by Sikora to approve the January 10th regular and January 21st special minutes. Carried.

Income to the General and Fire Funds of $155,115.72 and disbursements of $419,053.66 were reported. Motion by Rakowski, second by Culp to accept the receipts and disbursements report. Carried.




Planner Bugge presented the Heritage Pines Plat for final approval of a preliminary plat. She advised the Kalamazoo County Drain Commissioner has approved the construction plans subject to conditions as outlined in his letter dated January 9, 2006, the Kalamazoo County Road Commission has approved the road construction plans subject to payment of inspection fees, the Kalamazoo County Human Services Department has granted preliminary approval subject to conditions as outlined in their letter dated November 11, 2005, street lighting is required in accordance with Township requirements, bike path and sidewalk construction details are subject to Township Engineer review and approval of construction details, and all utilities shall be placed underground.

Motion by Corakis, second by Rakowski to grant final approval of a preliminary plat subject to the conditions of the Kalamazoo County Drain Commissioner, Kalamazoo County Road Commission, Kalamazoo County Human Services Department, required street lighting, Township Engineer approval of bike path and sidewalk details, and utilities placed underground. Carried.


Planning Director Stefforia advised bids for construction of water main in Kellison Woods were received with low bid being $99,890 from Brigham Excavating, LLC, with construction through Phase I at Township cost and Phase II at the developers. She advised payment for the construction of Phase II in the amount of $60,967 had been received.

Ms. Stefforia also advised a letter had been received from Brad and Karen Solarek, 2914 Kellison Drive objecting to the disruption of their concrete driveway. Consensus was to direct the Supervisor and Engineer to meet with Mr. & Mrs. Solarek to discuss the project and perhaps the option for the property owner to pay the difference for bore and jack rather than a driveway cut.

Motion by Rakowski, second by Culp to accept the bid from Brigham Excavating, LLC in the amount of $99,890 for construction of water main in Kellison Woods. Carried.


Planning Director Stefforia advised the Kalamazoo County Road Commission will be installing a traffic signal at Green Meadow Road and Drake Road and have indicated standard installation would be span-wire at no cost to the Township, if the Township prefers a mast-arm design, the Township's share of the additional cost would be $22,247, and could be paid over two years. She further advised Calvary Church would also be contributing the signal cost on behalf of AYSO since a portion of the intersection is on private property.

Board member comments included a mast arm signal would be more in keeping with others recently installed in the area.

Motion by Bushouse, second by Rakowski to approve the expenditure of $22,247 for the mast arm signal paid over two years. Carried.


Building Official Horton presented a request for purchase of a 2006 Chevrolet pick up truck from DeNooyer Chevrolet to replace a current department vehicle. He advised the department had budgeted $10,000 each year since 2002 for vehicle replacement and the current department vehicle would be traded in for $5,500.

Discussion included addition of a bed liner and installation of an hour meter.

Motion by Rakowski, second by Corakis to approve the expenditure of $19,882 for the truck, $379.00 for the bed liner and also install an hour meter. Carried.


Clerk Everett advised an invoice from Michigan DEQ had been received in the amount of $3,000 for the storm water discharge annual permit fee. It was noted a formal complaint is being prepared regarding this issue and progress is being made in turning over two drains to the drain commissioner. Attorney Porter recommended the invoice be paid but under protest.

Motion by Everett, second by Sikora to "pay under protest" the storm water permit fee. Carried.


Clerk Everett advised an application for transfer of a liquor license had been received from Pizza Hut for their new location at West Main and North 9th Street; the license would be transferred from their current location at 4328 West Main.

Motion by Corakis, second by Rakowski to approve the liquor license transfer for Pizza Hut. Carried.


Dan White of Service Wizard presented three proposals for video equipment for the meeting room.

Lengthy discussion included current and future needs and an existing agreement with the Community Access Center regarding their participation in the purchase and use of Township facilities for training purposes. Consensus was the committee assigned to review possible systems and the Supervisor will meet with Mr. White and Mr. Monk and return a recommendation to the Board.

Motion by Bushouse, second by Sikora to table the item to the March 14th meeting. Carried.


Trustee Rakowski inquired if the report of police calls received would be provided monthly and if a key to the code identifying the type of call could be provided. Ordinance Enforcement Officer Paddock advised he gets the information from the Sheriff's Department for the entire county and sorts out the calls pertaining to the Township. There was discussion this report could be e-mailed to board members.

Trustees Corakis and Rakowski commented they found attending the recent Michigan Townships Association conference beneficial.

Trustee Sikora commented it was his understanding from board discussion at the January 10th meeting that the Board would meet with County Commissioner Bob Brink and discuss questions that had been submitted to him prior to the special meeting on January 20th regarding the police protection contract, therefore, he was surprised to see representatives from other townships present and learn the questions had not been submitted to Mr. Brink.

There was no further business and the meeting was adjourned at approximately 8:45 p.m.

Township Clerk