OSHTEMO CHARTER TOWNSHIP
January 10, 2006
Township Board work session was held at the Township Hall. Supervisor VanDyke called the meeting to order at 5:00 p.m.
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Neil Sikora
Also present was James Porter, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, and Bob Horton, Building Official.
Discussion was held with Building Official Bob Horton; items included review of 2005 activities, Mr. Horton also advised of new rules from the State requiring smoke alarm locations in existing buildings constructed before November, 1974. Discussion included the difficulty of enforcing such rules. The attorney will provide a review.
Other items discussed included Trustee/Fire Commissioner Rakowski advising the Fire Department's annual report would be available soon, Trustee Bushouse advised temporary heat has been installed in the building addition so drywall work can proceed, and Supervisor VanDyke advised a police protection agreement still had not been reached with Kalamazoo County advising he would provide more details at the regular meeting.
The work session was adjourned at approximately 6:50 p.m.
Supervisor VanDyke called the regular meeting to order at 7:00 p.m.
Also present were James Porter, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, and 11 interested people.
Motion by Rakowski, second by Corakis to approve the December 6th regular and December 28th special minutes. Carried.
Income to the General and Fire Funds of $138,136.55 and disbursements of $766,247.02 were reported. Motion by Sikora, second by Rakowski to accept the receipts and disbursements report. Carried.
Angelica Roberts, 7416 South 4th Street, expressed concerned that the house at 5821 Parkview was to be demolished. She advised the homestead was the site of the first settlers on the Genesee Prairie, Enoch and Deborah Harris who were her great great great grandparents. She asked the Board to consider means to preserve it.
Kay Oppliger, president of the Oshtemo Historical Society requested time be given to discuss any options available. It was noted the house is owned by a private individual, the Fire Department had been given permission to use the house for fire training. Consensus was the training could be delayed to allow for further discussion of the concerns expressed.
William French, Kalamazoo County Drain Commissioner commented on the many issues his office has dealt with since his election in 2004. He explained the process that allows him to place maintenance assessments on County owned retention ponds. There was lengthy discussion regarding the assessments billed on the winter tax bills. Treasurer Culp felt a notice of the assessment should have been provided by Mr. French's office to advise residents they would be billed. Mr. French advised he was also present to request the Board provide a petition regarding the LaSalle Plat to initiate repairs to the plats retention pond that would allow storm water to be moved off site to the parcel across 8th Street. He advised he has been in discussion with the developer of a proposed project who has indicated they would be willing to accept the storm water. He advised the petition could also come from residents of the LaSalle Plat.
Trustee Corakis commented this should be handled as a regular agenda item.
Supervisor VanDyke suggested he and Mr. French should contact residents of LaSalle Plat for further discussion of the issue.
Jean Bourner, 2090 North 6th Street, commented she had no hostility toward the Board, but did not appreciate comments made at the resident meeting held regarding the North 6th Street sewer/water project, other issues should be considered beside financial benefits. Supervisor VanDyke advised the decisions of the Kalamazoo County Road Commission to reconstruct the road and the City of Kalamazoo to install the water line have been made, regardless of Township participation; adding the dry sewer at this time is a long term financial benefit.
APPLICATION FOR ONE DAY LIQUOR LICENSE - RED CROSS
An application from the Red Cross for a one day liquor license for a fund raiser to be held at the National Guard Armory on May 20th was before the Board. It was noted the proper application had been received along with a certificate of insurance naming the Township as insured and a license was granted in2005 for this event.
Motion by Corakis, second by Rakowski to recommend approval of the one day liquor license for the Red Cross. Carried.
STADIUM PARK SITE CONDOMINIUM
Planning Director Jodi Stefforia presented a recommendation from the Planning Commission to approve a two unit site condominium on approximately two acres in the 7100 block of Stadium Drive.
Motion by Rakowski, second by Culp to approve the site condominium element of the proposed project. Carried.
VILLAGE PLACE/VILLAGE PLACE ESTATES SITE CONDOMINIUM
Planning Director Stefforia presented a recommendation from the Planning Commission to approve two site condominium projects on two parcels at the northeast corner of Stadium Drive and South 8th Street.
Motion by Culp, second by Sikora to approve the site condominium element of the proposed projects. Carried.
HAMPTON COVE SITE CONDOMINIUM
Planning Director Stefforia presented a recommendation from the Planning Commission to approve an open space site condominium project on a twenty acre parcel on the south side of West Main at South 6th Street.
Kim Bourner, 2090 North 6th Street commented she felt there should be a traffic light installed at West Main and North 6th Street.
Motion by Sikora, second by Rakowski to approve the site condominium element of the proposed project. Carried.
SEWER/WATER PROJECT - NORTH 6TH STREET
Trustee Bushouse advised the Kalamazoo County Road Commission will be reconstructing North 6th Street between M-43 and West H Avenue in 2006 which offers an opportunity for the Township to partner with the County to install sewer and water mains while the road is under construction. He further commented the water main will be available, the sewer will be installed as dry and would be unable to accept sewage until connected to a trunk line but the Township would experience significant cost savings long term by coordinating the sewer installation with the road project as sewer must be installed under the road bed. He also commented meetings were held with abutting property owners.
Engineer Elliott advised the estimated costs for the proposed project were $581,000 for the sewer, $282,000 for the water and $40,000 - $80,000 for the Township's portion of the roadway base restoration. It was noted the water project is intended to be completed by the City of Kalamazoo whether or not the Township participates; as a Township project, costs can be recovered as connections are made. In response to Board members questions, Mr. Elliott advised the Road Commission is looking for a commitment to participate but final costs would return to the Board for approval, and another opportunity to install sewer without disturbing the road would not be likely in the near future once the road is reconstructed.
Motion by Corakis, second by Rakowski to approve the installation of the dry sewer and water main in conjunction with the Kalamazoo County Road Commission reconstruction of North 6th Street. Carried.
LOT SPLIT - COUNTRY CLUB VILLAGE
Planning Director Stefforia presented a request for approval of a lot split for Lot 10 in Country Club Village. She advised the adjacent property owners on both sides of Lot 10 had jointly purchased the lot in 2005 and now wish to split the vacant lot in half to add to their properties. She further advised the resulting properties would be in compliance with ordinance dimensional requirements, each lot has direct access to a public road, public sewer and water, no additional building sites are sought and each lot would conform to the requirements of the Land Division Act and Township Ordinances.
Motion by Sikora, second by Rakowski to approve the lot split subject to each property owner recording a deed with their new description. Carried.
WALK FOR WARMTH - RESOLUTION OF SUPPORT
A resolution supporting the 13th Annual Kalamazoo County Walk for Warmth to be held on February 18th was presented. The event raises funds to provide emergency heating assistance for those in need who do not qualify for aid from other sources.
Motion by Everett, second by Culp to adopt the resolution. Roll call showed Bushouse-yes, Corakis-yes, Culp-yes, Everett-yes, Rakowski-yes, Sikora-yes, VanDyke-yes.
POVERTY EXEMPTION GUIDELINES - 2006
Clerk Everett advised poverty guidelines established by the State Tax Commission used by the Board of Review in reviewing poverty exemption applications must be adopted by the local unit.
Motion by Culp, second by Corakis to adopt the resolution establishing poverty exemption guidelines for 2006. Roll call showed Corakis-yes, Culp-yes, Everett-yes, Rakowski-yes, Sikora-yes, VanDyke-yes, Bushouse-yes.
DEPOSITORIES - 2006
Treasurer Culp presented a list of depositories for Township funds for 2006.
Motion by Everett, second by Rakowski to approve the list as presented. Carried.
APPOINTMENT OF ACCOUNTING, ENGINEERING AND LEGAL CONSULTANTS - 2006
The annual appointment of accounting, engineering, and legal consultants was before the Board.
Motion by Everett, second by Culp to retain Siegfried, Crandall P.C. as Township accountants. Carried.
Motion by Everett, second by Corakis to retain Prein & Newhof as Township engineers. Carried.
Motion by Bushouse, second by Corakis to appoint James Porter as Township attorney effective March 1, 2006 and authorize the Supervisor and Clerk to sign a contract with him.
CLARIFY JOINT MEETING DATES - 2006
Clerk Everett advised the Township Board had adopted November 21st and the Planning Commission and ZBA had approved December 5th as the 4th quarter joint meeting date for 2006. Motion by Bushouse, second by Sikora to approve December 5th as the 4th quarter joint meeting date for 2006. Carried.
Trustee Bushouse asked for board comment regarding use of the Oshtemo Community Center by the Lions Club in exchange for service projects to the community. It was noted the attorney is drafting a policy for such use concerning non-profit groups. Board consensus was to allow the use by the Lions Club.
BOARD MEMBER COMMENTS
Supervisor VanDyke advised a police protection agreement with Kalamazoo County still had not been reached. Issues discussed included percentages paid by the participating Townships which the County has indicated will increase to 100% by 2011 and inconsistencies in information requested regarding the actual costs of the contracted deputies. After lengthy discussion, Board consensus was for each member to submit their questions on the issue to Supervisor VanDyke which he will forward to Commissioner Bob Brink and request he meet with the Board.
Trustee Bushouse thanked resident Tim Mallett for his participation with the Sewer/Water Committee.
Trustee Corakis commented other committees should have residents as well.
Trustee Sikora thanked Trustee Corakis for pointing out the Drain Commissioner's comments and issue should have been an agenda item, not taken up under Citizen Comments.
There was no further business and the meeting was adjourned at approximately 9:20 p.m.
DEBORAH L. EVERETT
Attested: JOHN VANDYKE