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OSHTEMO CHARTER TOWNSHIP

TOWNSHIP BOARD

September 25, 2001

The Oshtemo Township Board held its regular meeting at the Township Hall. Clerk Everett called the meeting to order at 7:00 p.m.

PRESENT:

Clerk Deb Everett
Treasurer Nancy Culp
Trustee Tom Brodasky
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Jim Worline

Also present was Patricia Mason, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, Mike Crandall, Township Auditor, Building Official Bob Horton, Planner Mary Lynn Bugge, Fire Chief Ken Howe, and approximately 8 interested people.

Motion by Everett, second by Brodasky to appoint Trustee Bushouse as chair of the meeting in the absence of Supervisor VanDyke. Carried.

Motion by Brown, second by Brodasky to approve the minutes of the September 18th meeting. Carried.

Income to the General Fund of $21,961.87 and disbursements of $93,895.05 and income to the Fire Fund of $1,041.67 and disbursements of $50,447.82 were reported. Motion by Culp, second by Brown to accept the receipts and disbursements report. Carried.

CITIZENS COMMENTS

Stan Rakowski, 7151 West G Avenue, commended the Board and attorney for resolving the issue regarding the water problems commenting it is a step in the right direction.

AMEND BUILDING DEPARTMENT FEES FOR NON HABITABLE STRUCTURES/USES

Building Official Bob Horton advised the Board since implementing the new building permit fee schedule, he has determined that fees on non habitable structures/uses such as garages, storage buildings, decks, swimming pools, porches and seasonal rooms, should be reduced to 50% of the actual fee. This is due to fewer inspections being required for these types of projects. He further recommended the fee for manufactured home setup in manufactured home communities be charged the minimum fee of $55.00.

In response to Board member questions, Mr. Horton advised the Home Builders Association was notified of the proposed changes in the fee schedule and manufactured homes should only require two inspections.

Treasurer Culp and Clerk Everett felt permits issued for these uses since September 1st should receive a refund of the difference.

Motion by Brodasky, second by Brown to adopt a resolution amending the fee schedule effective September 1st on the described uses. Roll call vote showed Brodasky-yes, Brown-yes, Worline-yes, Culp-yes, Everett-yes, Bushouse-yes.

WEST PORT TRAILS #2 - TENTATIVE APPROVAL OF PRELIMINARY PLAT

Planner Mary Lynn Bugge presented the plat of West Port Trails #2 for tentative preliminary plat approval. It is a 24 single-family lot plat which is an extension of the current West Port Trails plat located off West H Avenue between North 9th and 10th Streets. She advised the Kalamazoo County Road Commission has approved the layout of the roads, the Kalamazoo County Drain Commissioner is ready to review final construction plans. The Planning Commission reviewed the plat at their August 23rd meeting and recommends approval of Step 1, subject to legal opinion showing ownership, a letter of recommendation from the Road Commission be on file concerning the public roads, a variance be granted as to the street length of Kelfrey Cove/Lindenhurst Lane and Trayburne Trail, lot 59 is not permitted direct access to 9th Street, street lights be installed in conformance with Township requirements, all lots comply with dimensional requirements, and approval for septic systems obtained from Kalamazoo County Human Services Department.

Motion by Culp, second by Everett to grant a variance for street lengths and Tentative Approval of a Preliminary Plat to West Port Trails #2 subject to the conditions recommended by the Planning Commission. Carried.

GIS MAPPING

Dan Frizzo of Prein & Newhof presented a proposal to the Board for the next step in updating the Geographical Information System (GIS) program. He advised they are ready to begin putting property lines on the aerial digital orthophotography photos of the Township. He advised approximately 70% of the project could be completed this year. Total cost for the project would be $22,500 plus $5,500 for adjusting zoning, future land use, sewer and water.

In response to Board Member questions, Mr. Frizzo advised other information can be added, i.e., wetlands, woodlands, etc., and could be done in house, aerial photos would need updating periodically, photos can be printed for residents, and he does not expect this technology to be outdated since the coordinate system will not change.

Motion by Brodasky, second by Culp to approve expenditure up to $28,000 for the GIS project. Carried.

AMENDMENT TO UNIFORM TRAFFIC CODE - MINORS IN POSSESSION

An amendment to the Uniform Traffic Code which would allow officers to write violations for minors in possession of or consuming alcohol under Township ordinance rather than State statute, whereby the Township receives a portion of the fines, was before the Board for Second Reading.

Motion by Culp, second by Brodasky to adopt the ordinance amendment. Roll call vote showed Brown-yes, Brodasky-yes, Worline-yes, Everett-yes, Culp-yes, Bushouse-yes.

EXPANSION - GENESEE PRAIRIE CEMETER

Clerk Everett advised the last expansion to Genesee Prairie Cemetery was done in 1992. There are approximately 96 graves left unsold. She further advised Engineer Snell had mapped out a new section and requested bids for the project that would create another 288 gravesites. The proposed layout would eliminate the southern most driveway, relocate it to the south end of the new section; this reduces the number of driveways by one. Three bids were received:

Cripps-Fontaine Excavating 7,570.00

Peters Construction 9,720.00

Balkema Construction 15,610.00

Engineer Snell noted these are construction costs, the driveway on the east end may need some adjustment since it appears the National Guard Armory fence is on Township property. This was brought to their attention at the time of the previous expansion but has not been addressed. Trustee Brown suggested before any project is started the Armory should be contacted.

In response to Board Members questions regarding the bid comparisons, Engineer Elliott advised the low bid is within the realm of expectations for such a project.

Motion by Brodasky, second by Everett to accept the bid from Cripps-Fontaine and authorize the Clerk and Supervisor to sign a contract upon receipt of insurance. Roll call vote showed Worline-yes, Culp-yes, Everett-yes, Brodasky-yes, Brown-yes, Bushouse-yes.

2002 TOWNSHIP BUDGET PUBLIC HEARING

Township Auditor Mike Crandall advised the budget has been and is prepared under the responsibility of the Township Supervisor it is the Supervisor's position to present the budget for approval. He advised his statement was to make sure the Board understood that he was not presenting the budget for approval, but making an informational presentation. He further commented he felt this is a good opportunity for the Board to be more involved and aware of the budget and he was pleased with the preparation process in that it included the department heads and administration officials, which he felt creates a better budget and ability for administration to make decisions.

Mr. Crandall then reviewed and explained the 2002 budget, the total being $4,256,721; revenues and expenditures, including revenues generated by each of the special assessments, Police District 2.5 mills which will generate $85,726, Streetlight District .4 mill which will generate $117,390 and Fire Department 2.5 mills which will generate $1,052,759. The Township General Fund millage rate is .9868 mill and will generate $449,464.00. He commented the Township is in sound financial condition.

Trustee Brown inquired if the Township should consider a debt retirement policy to define projects, what can be funded and funds expected back from such projects. Mr. Crandall advised for infrastructure projects this could be helpful. Trustee Worline inquired if an addition to the Township Office could still be considered. Mr. Crandall advised the budget shows $200,000 for capital projects, the balance could come from carryover from the fund balance and could be considered.

There was discussion of extending the police district. Attorney Mason advised changes can be made during the year and the budget amended, however, it was noted any change at this point would be not recognized until the 2002 tax collection.

Board members and Fire Chief Ken Howe thanked Mr. Crandall for his assistance in preparation of the 2002 budget.

Trustee Bushouse commented he does not want the budget taken as a guideline to run out and spend money in 2002, and hopes major issues will be discussed before any expenditures come out of any of the proposed budgets. He further commented he felt the past budgeting process was basically done by the Supervisor and the Board received a document; and while acknowledging there was more input from department heads on this budget, as a Trustee he strongly feels Board Members should have time to review the process and examine long term direction. He hoped the process would be expanded for the 2003 budget.

POLICE PROTECTION SPECIAL ASSESSMENT PUBLIC HEARING

There was no public comment.

Motion by Culp, second by Worline to adopt the Police Protection Special Assessment Resolution. Roll call vote showed Brodasky-yes, Worline-yes, Culp-yes, Everett-yes, Brown-yes, Bushouse-yes.

STREETLIGHT SPECIAL ASSESSMENT PUBLIC HEARING

There was no public comment.

Motion by Everett, second by Brodasky to adopt the Streetlight Special Assessment Resolution. Roll call vote showed Worline-yes, Culp-yes, Everett-yes, Brodasky-yes, Brown-yes, Bushouse-yes.

FIRE PROTECTION SPECIAL ASSESSMENT PUBLIC HEARING

There was no public comment.

Motion by Worline, second by Culp to adopt the Fire Protection Special Assessment Resolution. Roll call vote showed Brown-yes, Everett-yes, Culp-yes, Worline-yes, Brodasky-yes, Bushouse-yes.

2002 TOWNSHIP BUDGET PUBLIC HEARING

There was no public comment.

Motion by Culp, second by Brodasky to adopt the 2002 Budget Resolution. Roll call vote showed Brown-yes, Brodasky-yes, Worline-yes, Everett-yes, Culp-yes, Bushouse-yes.

A resolution regarding routine expenditures and purchases, which authorizes the Supervisor, Clerk or Treasurer to approve purchases in the amount of $3,000 or less was presented.

There was no public comment.

Motion by Culp, second by Brodasky to adopt the Routine Expenditures Resolution. Roll call vote showed Brodasky-yes, Brown-yes, Worline-yes, Culp-yes, Everett-yes, Bushouse-yes.

OTHER BUSINESS

Engineer Snell advised information would be ready for a public hearing to be held on October 23rd on the special assessment district regarding installation of municipal water in Skyview Estates.

Motion by Everett, second by Brown to adopt a resolution acknowledging the engineer has placed on file with the Clerk, plans, cost estimates and the legal description for the special assessment district for the installation of municipal water in Skyview Estates and set a public hearing for establishment of the district for October 23rd. Roll call vote showed Brown-yes, Everett-yes, Culp-yes, Worline-yes, Brodasky-yes, Bushouse-yes.

Engineer Snell also wished to inform the Board that the Kalamazoo County Road Commission will be widening Stadium Drive to five lanes from 8th Street to just past 6th Street next year. It is his recommendation that sewer leads now in place be extended to the property lines while the road project is underway. Mr. Snell will hold discussions with the Road Commission regarding coordinating the project and report back to the Board. The cost of the lead extensions will be a Township expense.

Chief Howe thanked the Board for their support of the Fire Department special assessment. He also provided an update on the generators being installed at the Township Office/Station 1 and the Grange/Station 3. He further advised the Building & Grounds Committee might wish to explore a new flagpole at the Grange/Station 3.

Trustee/Fire Commissioner Worline commended the Chief Howe and the Fire Department for their participation in the community prayer service held September 23rd at Waldo Stadium. He commented the department was well represented and greeted many of the people there. He thanked Chief Howe for his commitment to the community. Mr. Worline further advised he and Chief Howe are working with WMU and emergency management personnel to present a public informational "town meeting" regarding possible chemical or biological incidents and plans the community has in place should such an event occur.

There was no further business and the meeting was adjourned at approximately 9:00 p.m.

DEBORAH L. EVERETT
Township Clerk

Attested:
John VanDyke, Supervisor