OSHTEMO CHARTER TOWNSHIP

TOWNSHIP BOARD

September 14, 2004

Public Comment session was held at the Township Hall. Supervisor VanDyke called the meeting to order at 6:00 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski

Also present was James Porter, Township Attorney, and Marc Elliott, Township Engineer.

PUBLIC COMMENT

David Johnson, and Todd Richter representing Fleis & VanderBrink Engineering presented information on their firm, engineering and other services they provide.

Supervisor VanDyke called the regular meeting to order at 7:00 p.m.

Also present were James Porter, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, Mary Lynn Bugge, Planner, Fire Chief Ken Howe and 3 interested people.

Motion by Brown, second by Rakowski to approve the August 24th Regular minutes and August 23rd and August 30th Special Meeting minutes. Carried.

Income to the General and Fire Funds of $296,811.42 and disbursements of $146,518.87 were reported. Motion by Culp, second by Brown to accept the receipts and disbursements report. Carried.

CITIZENS COMMENTS

None.

LOT SPLIT - WEST PORT PLAT

Planner Bugge presented a request for a lot split and combination of Lot 322 in West Port #6 and Lot 393 in West Port #9. She advised the request was for approval of a lot split to allow the west 25 feet of Lot 322 to be combined with the easterly portion of Lot 393. She further advised the resulting property would be in compliance with dimensional requirements; both lots would have direct access to a public roadway and public utilities. She noted approval would be subject to Kalamazoo County Environmental Health Department finding the proposed lots meet requirements for issuance of a septic permit and revised legal descriptions evidenced by recorded deeds.

Motion by Everett, second by Culp to approve the lot split and combination subject to approval by the Kalamazoo County Environmental Health Department and receipt of revised legal descriptions by recorded deeds. Carried.

PARKING LOT/SIDEWALK/CURB - OSHTEMO COMMUNITY CENTER

Trustee Bushouse presented an estimate from the Township engineer for paving, sidewalk and curb work at the Oshtemo Community Center in the amount of $11,865.88. Mr. Bushouse requested approval for C.L. Moberly to complete the work.

Motion by Bushouse, second by Corakis to approve expenditure of up to $12,000 for completion of the parking lot, sidewalk and curb at the Oshtemo Community Center. Carried.

WEST H AVENUE SANITARY SEWER EXTENSION

Engineer Elliott advised bids for the proposed sanitary sewer extension and pump station on West H Avenue between Drake Road and US 131 had been reviewed and their recommendation is approval of the bid from Hoffman Brothers in the amount of $328,665.20.

Dan Visser, representing Visser Development, requested the installation of municipal water be coordinated with the sewer project.

Motion by Bushouse, second by Culp to approve the bid from Hoffman Brothers in the amount of $328,665.20 for construction of the pump station and sanitary sewer on West H Avenue. Carried.

MEIJER/WEST PORT SANITARY SEWER EXTENSION

Engineer Elliott advised bids for the proposed Meijer/West Port sanitary sewer extension project were reviewed as three sections of work due to discussions underway with affected property owners.

Section 1 includes the pump station and Meijer property, Section 2 includes the portion of the project that would require an easement from property owner Ken Patel, and Section 3 includes the portion of the project requiring an easement from William Engel. Mr. Elliott advised their recommendation at this time is to approve the bid from Balkema Excavating for Section 1 in the amount of $340,735.80 and Section 3 in the amount of $38,991.00. He commented the easement required for the portion of the work in Section 2 has not been obtained. There was discussion to request the contractor hold the bid price for 60 days for Section 2.

Motion by Culp, second by Corakis to approve the bid from Balkema Excavating to complete the sanitary sewer extension work as described in Section 1 in the amount of $340,735.80, as described in Section 3 in the amount of $38,991.00 and request the contractor hold the bid price for Section 2 for 60 days. Carried.

OTHER BUSINESS

FIRE DEPARTMENT - EQUIPMENT REPAIR

Chief Howe advised the Board apparatus 501 requires a new transmission and presented bids from Valley Truck Parts in the amount of $4,933.20 and Williams Detroit Diesel in the amount of $5,500.00.

Motion by Rakowski, second by Culp to approve the bid from Valley Truck Parts in the amount of $4,933.20. Carried.

Chief Howe also advised the Board apparatus 541 developed a hydraulic leak and will require repair but did not have an estimate at this time.

An update was provided regarding the previously discussed brake problems with apparatus 521. Chief Howe advised he met with representatives of Pierce and Bendix and had been assured and was awaiting written confirmation the brake system will be replaced at no cost to the Township

VOTING EQUIPMENT PURCHASE

Clerk Everett presented a request to purchase one optical scan tabulator/ballot box in the amount of $4,492.00. She advised the mandate requiring optical scan equipment provided funding for the current nine precincts; she felt an absentee ballot counting board for the November general election was necessary; therefore, one additional machine is needed. She further advised the additional unit could be used as back up for primary and/or special elections. She noted equipment was budgeted for 2004.

Motion by Rakowski, second by Corakis, to approve the purchase of one optical scan tabulator/ballot box in the amount of $4,492.00. Carried.

BOARD MEMBER COMMENTS

Trustee Rakowski commented the architectural survey of the Drake House is underway. He noted interesting items have been found as the house is cleaned out.

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Trustee Bushouse commented he met with representatives of the EPA during his attendance of the NaTAT conference in Washington, D.C. and expressed his thanks to Jane Williams of Rep. Upton's office for her assistance.

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Engineer Elliott commented the water connections in the landfill area are underway.

There was no further business and the meeting was adjourned at approximately 8:10 p.m.

DEBORAH L. EVERETT
Township Clerk

Attested: JOHN VANDYKE
Supervisor