THE CHARTER TOWNSHIP OF OSHTEMO

Township Board Minutes

September 22, 1998

 

The Oshtemo Township Board held its regular meeting at the Township Hall. The meeting was called to order by Supervisor Fleckenstein, at 7:00 p.m.

PRESENT:

Supervisor Ron Fleckenstein
Clerk Elaine Branch
Treasurer Brown
Trustee Norman Anderson
Trustee Marvin Block
Trustee David Bushouse

ABSENT:

Trustee Fred Johnson

Also present was Richard Reed, Township Attorney, and Robert Snell, Township Engineer along with 2 interested people.

Motion made by Block, seconded by Anderson to approve the minutes of our last meeting, September 8, as prepared. Carried.

Income to the General Fund of $2,140.93 and disbursements of $83,168.14 were reported. Fire Fund income was $31.50 with disbursements of $52,202.43. Motion made by Anderson, seconded by Block, to acknowledge the receipts and pay the bills. Carried.

CITIZENS COMMENTS

There were no citizens comments.

POLICE SPECIAL ASSESSMENT

The Supervisor opened the Public Hearing for the 1999 special assessment levy of approximately $85,110 (2.5 mills) against the benefited property located in the Police Protection Special Assessment District. The district is located along W. Main Street between U.S. 131 and N. Drake Road and includes the commercial areas only. There was no increase proposed, just a renewal of the same millage.

With no public comment, motion made by Anderson, seconded by Brown to adopt the Police Protection resolution, approving the special assessment levy. Roll call showed: Anderson - yes Brown - yes Block - yes Bushouse - yes Branch - yes Fleckenstein - yes

FIRE SPECIAL ASSESSMENT

The Public Hearing on the township wide special assessment levy for Fire Protection, in the amount of $926,767 (2.5 mills), was held. The Supervisor explained that this millage would also be a renewal.

There were no comments or questions and a motion was made by Brown, seconded by Block to adopt the resolution for Fire Protection Special Assessment. Roll call showed: Brown - yes Block - yes Branch - yes Anderson - yes Bushouse - yes Fleckenstein - yes

STREETLIGHT SPECIAL ASSESSMENT

The Public Hearing on the Streetlight Special Assessment was then opened. The assessment levy will again be .4 mills to those properties located within 300 feet of a streetlight.

It was noted that new streetlights would be installed as follows:

7 lights in Quail Meadows #2  7 lights in Oak Park

11 lights in West Port Trails 7 lights in Breckenridge Estates

6 lights in Emberely Acres    7 lights in Buckham Highlands

 

There were no public comments. Motion made by Anderson, seconded by Branch to approve the .4 mills and adopt the Lighting Special Assessment resolution. Roll call showed:
Anderson - yes Branch - yes Bushouse - yes Brown - yes Block - yes Fleckenstein - yes

1999 TOWNSHIP BUDGET

The total budget for all township operations for 1999 was proposed to be $4,026,511. The millage will show a slight reduction from .9988 mills to .9908 mills.

Motion made by Block, seconded by Anderson to adopt the 1999 General Operations Appropriations Act resolution and levy .9908 mills. Roll call showed: Block - yes Anderson - yes Brown - yes Bushouse - yes Branch - yes Fleckenstein - yes

Motion made by Block, seconded by Brown to adopt the resolution regarding routine expenditures and purchases. Roll call showed: Block - yes Brown - yes Bushouse - yes Anderson - yes Branch - yes Fleckenstein - yes

Copies of all resolutions filed in Supplements to Minutes

NORDIC ELECTRIC FRANCHISE ORDINANCE

The franchise ordinance for Nordic Electric was presented for Second Reading and adoption. The Supervisor reviewed the fact that we had adopted this ordinance on May 26, 1998. However, it was necessary to repeat the action because Nordic Electric failed to sign their acceptance. Motion made by Branch, seconded by Brown to adopt the franchise ordinance with Nordic Electric. Roll call showed: Branch - yes Brown - yes Bushouse - yes Anderson - yes Block - yes Fleckenstein - yes

SNOW REMOVAL CONTRACT

Supervisor Fleckenstein explained that in recent years we have had little interest from contractors when we have sought bids for snow removal. For that reason and the fact that we had very acceptable service from Hadaway & Sons last year, he recommended that we continue with the same contractor.

He further recommended that we sign an annual contract in the amount of $11,100.00, which can be paid in six equal payments. The cost is slightly higher than our cost for last season.

Clerk Branch stated she was pleased with their service and that they did a nice job at the cemeteries, when needed.

Motion made by Branch, seconded by Block to approve the contract with Hadaway & Sons for $11,100.00. Carried.

It was pointed out that if an end loader was needed, there would be additional charges.

GRANGE ROOF

The Buildings and Grounds Committee presented a recommendation to replace the roof on the Grange Hall. We have experienced many leaks and have had numberous repairs.

It was felt that it was time to replace the roof and possibly the roof deck. It was reported that the cost of a new metal roof was not economically feasible. One proposal had been received for a shingled roof, at a cost of $17,872.00. Additional bids would be sought.

Motion made by Anderson, seconded by Brown to approve the roof replacement to a maximum cost of $17,872.00.

Trustee Bushouse was concerned that the Township should set a good example and for historical reasons, replace it with another metal roof.

Motion carried, 5 to 1, with Bushouse voting - no

GRANGE HALL AND PARKVIEW PROPERTIES

A request was received by the Buildings and Grounds Committee, from the Park Committee, to considered transferring the oversight responsibilities for the Grange Hall and Parkview properties to the Park Committee.

The Park Committee had been exploring possible future uses for these properties as Parks or Community Activity Facilities and realized they currently do not have responsibility for them.

It was pointed out that there are no plans developed at this time but they wanted to have the opportunity in the future.

The Buildings and Grounds Committee supported this transfer as proposed. Motion made by Brown, seconded by Anderson to approve the transfer as proposed. Carried.

OTHER BUSINESS

1999 ROAD PROJECTS -

Clerk Branch reported that it was necessary to revise the 1999 Road Project list. The Road Committee had incorrectly identified ML Avenue, from 4th to 6th, as a road in need of a sealcoat. The road had been sealed in 1996 and should not be sealed in 1999.

In place of ML Avenue, they recommended improvements to 2nd Street, from Almena to

M-43. The Kalamazoo County Road Commission recommended the wedge and Micro-Seal process for that road. The project was estimated at $14,547.00.

Motion made by Block, seconded by Brown to approve the change in the 1999 Road Projects as recommended. Carried.

 

LEAF DISPOSAL COMMITTEE REPORT -

Trustee Block reported that the committee working on the problem of the disposal of leaves

had looked at many options and has decided to recommend a trial drop-off site this year. The site would be held on Sat. October 31 along with our regular Trash Day.

A truck would be available for leaves only. He pointed out they would not be accepted in plastic bags, however. People must use paper bags or boxes.

The cost of this trial program was not yet available and it was their suggestion that this item be placed on the agenda for our October 13 meeting.

Trustee Bushouse suggested contacting Kalamazoo Landscape Supply about pick up. He heard they have a large vacuum for leaves.

The item will be on the October 13 agenda.

There was no further business and the meeting adjourned at 7:55 p.m. 

ELAINE J. BRANCH, CMC
Township Clerk

Attested: RON FLECKENSTEIN
Supervisor

Date approved - October 13, 1998