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OSHTEMO CHARTER TOWNSHIP

TOWNSHIP BOARD

October 9, 2001

Public Comment session was held at the Township Hall. Supervisor VanDyke called the meeting to order at 6:00 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Tom Brodasky
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Jim Worline

Also present was Patricia Mason, Township Attorney, and Marc Elliott, Township Engineer.

PUBLIC COMMENT

None.

Texas Township Board members were present and discussion was held regarding common interests of the Townships including fire protection, ambulance service, roads, and planning issues. Gary Wightman from Charter Communications was also present and discussed the attempt to provide local access programming to both Townships from Charter and AT&T Cable.

Supervisor VanDyke called the regular meeting to order at 7:20 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Tom Brodasky
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Jim Worline

Also present was Patricia Mason, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, Fire Chief Ken Howe and 3 interested people.

Motion by Brown, second by Brodasky to approve the minutes of the September 25th meeting. Carried.

Income to the General Fund of $295,310.56 and disbursements of $104,029.12 and income to the Fire Fund of $987.36 and disbursements of $73,675.70 were reported. Motion by Culp, second by Brodasky to accept the report as presented. Carried.

CITIZENS COMMENTS

None.

KALAMAZOO COUNTY EMERGENCY MANAGEMENT MITIGATION SUB COMMITTEE PAWN INITIATIVE

Fire Chief Ken Howe was present to provide information to the Board regarding study done by the Mitigation Sub Committee of the Kalamazoo County Emergency Management Office regarding severe weather. He advised the committee has determined that Federal and State grant money is available for providing personal weather monitors, siren warning systems and take cover shelters, however, the grants are only available after a disaster occurs. The committee at this time is attempting to determine the level of interest from local units, and gather questions they may have.

Board member comments included concerns that this method seems to be reactive rather than proactive. There was discussion concerning the merits of personal weather monitors versus sirens or the benefits of a combination of both; what can be done presently to address the need for weather warning systems rather than later, perhaps on a county wide basis. Chief Howe will address the Board's questions and concerns with the committee.

DISCUSSION - EXPANSION OF POLICE ASSESSMENT DISTRICT

To assist the Board in discussion of need to expand the Police Assessment District, Capt. William Timmerman of the Kalamazoo County Sheriff's Department presented data regarding vehicle crashes, calls for service and crime statistics for the Township. Discussion included the need to determine the areas of highest demand and consensus was to have the data provided by Capt. Timmerman placed on a map for review.

Grace Borgfjord, 9802 Sunnywood, advised the Board there have been six incidents of breaking into automobiles at her business on West Main since September 1st.

SAVANNAH SEWER PROJECT - BID AWARD

An agreement with Dominion Group for the construction of a pump station and installation of sanitary sewer to serve the Savannah development on West H Avenue was approved May 15th. Marc Elliott advised four bids were received and reviewed and recommended the low bid from Peters Construction Co.

Peters Construction Co. 251,961.00
Dunigan Bros., Inc. 254,629.80
Byholt, Inc. 293,815.00
Balkema Excavating, Inc. 311,866.25

Motion by Culp, second by Brodasky to accept the bid from Peters Construction Co. Roll call vote showed Brodasky-yes, Brown-yes, Worline-yes, Bushouse-yes, Culp-yes, Everett-yes, VanDyke-yes.

SEWER EXTENSION - CLUB VIEW DRIVE

A recommendation from the Sewer & Water Committee was presented for extending sanitary sewer on Club View Drive with an estimated cost of $84,000. The proposed project was initiated by the need for sewer at the Walnut Woods Office complex. Connection fee, benefit units and front foot assessment for the office park total $49, 245. Connection would also be available to residences on the south side of Club View and fees would be paid when connection occurs.

Motion by Worline, second by Brodasky to approve the recommendation for installation of the sanitary sewer on Club View Drive. Roll call vote showed Brown-yes, Brodasky-yes, Bushouse-yes, Worline-yes, Everett-yes, Culp-yes, VanDyke-yes.

REVOCATION OF IFT - DOUBLEDAY BROS - 8062 STADIUM DRIVE

A recommendation from Assessor Steve Hudson was presented recommending the approval of a resolution to revoke the Industrial Facility Tax Abatement (IFT) issued for real property at 8062 Stadium Drive. The property has changed ownership and the business has relocated.

Motion by Everett, second by Brown to adopt the resolution revoking the IFT for real property at 8062 Stadium Drive. Roll call vote showed Brown-yes, Bushouse-yes, Everett-yes, Culp-yes, Worline-yes, Brodasky-yes, VanDyke-yes.

PROPOSED ORDINANCE - PROVIDING FALSE INFORMATION TO OFFICER

Attorney Mason advised the current Uniform Code Traffic Ordinance has a provision for citing violation of providing false information to a police officer in a matter involving a motor vehicle. A suggestion has been made that a general ordinance be adopted for this violation for other matters and she provided a copy of the proposed ordinance.

Motion by Culp, second by Brodasky to accept the proposed ordinance for First Reading and set Second Reading for October 23rd. Roll call vote showed Brodasky-yes, Worline-yes, Culp-yes, Everett-yes, Bushouse-yes, Brown-yes, VanDyke-yes.

OTHER BUSINESS

Trustee Brown inquired if snowplowing bids were going to be sought. Supervisor VanDyke commented he felt they should be. It was noted bids should be requested in time to place the item on the October 23rd agenda. Trustee Bushouse commented he would like to see the bid request indicate that the Board will act in the best interest of the Township and is not bound to low bid.

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Trustee Bushouse then presented a recommendation from the Park Committee for additional parking at Flesher Field. The project had been planned for this year; issues regarding right-of-ways, etc. has impeded the progress, however, there is time to get the lot established with stabilized gravel yet this year. The access will be from Chime Street.

Motion by Bushouse, second by Brown to accept the bid from Cripps-Fontaine Excavating to establish new parking area with stabilized gravel to be negotiated by the Township Engineer on time and material basis with an estimated cost of $18,640.00. Roll call vote showed Bushouse-yes, Worline-yes, Culp-yes, Everett-yes, Brodasky-yes, Brown-yes, VanDyke-yes.

BOARD MEMBER COMMENTS

Trustee Bushouse advised North 7th Street is scheduled for paving on Wednesday, October 10th.

He also noted it appears work has begun on the driveway between the Post Office and Lowes.

Trustee Worline advised there will be an informational meeting for elected officials regarding the recent national disasters and addressing local concerns on October 24th at WMU.

Mr. Worline also provided the Board with information regarding detachment, as did Attorney Mason, and discussion centered on the Mt. Everest property on North Drake Road. It was felt a meeting with City officials should be the first step concerning this issue.

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Engineer Snell advised he has been negotiating with the Kalamazoo County Road Commission regarding lateral sewer leads for the Stadium Drive widening project and it appears there will be a cost of approximately $35,000 to provide the leads.

There was no further business and the meeting was adjourned at approximately 9:25 p.m.

DEBORAH L. EVERETT
Township Clerk

Attested: John VanDyke
Supervisor