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OSHTEMO CHARTER TOWNSHIP

TOWNSHIP BOARD

October 22, 2002

The Oshtemo Township Board held its work session at the Township Hall. Supervisor VanDyke called the meeting to order at 5:00 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Lois Brown
Trustee Tom Brodasky
Trustee Dave Bushouse
Trustee Jim Worline

Also present was Township Engineers Bob Snell and Marc Elliott, Fire Chief Ken Howe, Geoff Lansky from Burnham & Flower, and 1 interested person.

Mr. Lansky reviewed proposed changes to the health insurance benefit. The Personnel Committee will have a recommendation for the November 12th meeting.

Supervisor VanDyke left at approximately 5:45 p.m.

Committee reports from Technology, Roads, Buildings & Grounds, Parks, and Sewer/Water were presented.

Clerk Everett called the regular meeting to order at 7:00 p.m. advising that Supervisor VanDyke was ill. Motion by Everett, second by Brodasky to appoint Trustee Brown as Acting Chairperson. Carried.

PRESENT:
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Tom Brodasky
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Jim Worline

Also present was Mike Ortega, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, Scott Paddock, Ordinance Enforcement Officer, Ken Howe, Fire Chief, and approximately 6 interested people.

Motion by Worline, second by Brodasky to approve the minutes of the September 24th meeting. Carried.

Income to the General and Fire Funds of $12,630.97 and disbursements of $210,542.96 were reported. Motion by Brodasky, second by Culp to accept the receipts and disbursements report. Carried.

CITIZENS COMMENTS

None.

PARK COMMITTEE RECOMMEDATIONS PARK HOURS - PARKING VIOLATIONS

The Park Committee recommendation to establish set park hours for easier regulation by changing the current hours of 8:00 a.m. to sunset to 8:00 a.m. to 6:00 p.m. from October 1st through April 30th and 8:00 a.m. to 10:00 p.m. May 1st through September 30th was before the Board for Second Reading. The recommendation also included amending the parking violations ordinance to include the parks.

Motion by Everett, second by Brodasky adopt the Park Ordinance amendment. Roll call showed Brodasky-yes, Brown-yes, Bushouse-yes, Culp-yes, Everett-yes, Worline-yes.

Motion by Culp, second by Everett to adopt the Parking Violations ordinance amendment. Roll call showed Brown-yes, Bushouse-yes, Culp-yes, Everett-yes, Worline-yes, Brodasky-yes.

MOTOR VEHICLE CODE AMENDMENT

An ordinance to adopt the Motor Vehicle Code by reference due to recent action by the State Police regarding the Uniform Traffic Code was before the Board for Second Reading.

Motion by Brodasky, second by Culp to adopt the ordinance. Roll call vote showed Bushouse-yes, Culp-yes, Everett-yes, Worline-yes, Brodasky-yes, Brown-yes.

PLANNING COMMISSION RECOMMENDATION OPEN SPACE DEVELOPMENT AMENDMENT

A Planning Commission Recommendation to amend the Open Space Development section of the Zoning Ordinance resulting from legislation which makes "Open Space Preservation Developments" a permitted use for which the Zoning Ordinance must be amended to reflect the new law by December 15, 2002, was before the Board for Second Reading.

The Planning Commission recommends the existing provisions of Section 60.500 where 40% of gross acreage must be open space, be kept, as a Special Exception Use and Open Space Preservation Residential Developments with 50% gross acreage as open space become a permitted use and addressed in a separate Section.

Motion by Everett, second by Brodasky to adopt proposed amendment. Roll call vote showed Culp-yes, Everett-yes, Worline-yes, Brodasky-yes, Brown-yes, Bushouse-yes.

2003 BUDGET PUBLIC HEARINGS

STREETLIGHT SPECIAL ASSESSMENT PUBLIC HEARING

There was no public comment.

Motion by Culp, second by Brodasky to adopt the Streetlight Special Assessment Resolution. Roll call vote showed Everett-yes, Worline-yes, Brodasky-yes, Brown-yes, Bushouse-yes, Culp-yes.

POLICE PROTECTION SPECIAL ASSESSMENT PUBLIC HEARING

There was no public comment.

Motion by Culp, second by Worline to adopt the Police Protection Special Assessment Resolution. Roll call vote showed Worline-yes, Brodasky-yes, Brown-yes, Bushouse-yes, Culp-yes, Everett-yes.

FIRE PROTECTION SPECIAL ASSESSMENT PUBLIC HEARING

There was no public comment.

Motion by Worline, second by Brodasky to adopt the Fire Protection Special Assessment Resolution. Roll call vote showed Worline-yes, Brodasky-yes, Brown-yes, Bushouse-yes, Culp-yes, Everett-yes.

2003 TOWNSHIP BUDGET PUBLIC HEARING

There was no public comment.

Motion by Culp, second by Worline to adopt the 2003 Budget Resolution. Roll call vote showed

Brodasky-yes, Brown-yes, Bushouse-yes, Culp-yes, Everett-yes, Worline-yes.

A resolution regarding routine expenditures and purchases, which authorizes the Supervisor, Clerk, or Treasurer to approve purchases in the amount of $3,000 or less was presented. Trustee Bushouse commented he felt this amount was too high and suggested a change to $2,000.

There was no public comment.

Motion by Bushouse, second by Worline to change the amount to $2,000. Roll call vote showed Brown-yes, Bushouse-yes, Culp-yes, Everett-yes, Worline-yes, Brodasky-yes.

FIRE DEPARTMENT STAFF POSITIONS

Fire Chief Ken Howe presented a request to add two full time staff positions to the Fire Department. Maintenance Specialist would be responsible for maintaining all department vehicles, tools, and equipment, Community Fire Safety Specialist would be responsible for right to know and assist with the current inspection program.

In response to Board Members questions, Chief Howe advised the work space for these positions would be at House #2, which will then allow for staffing during the day, calls in that area would be responded from there, the starting salaries would be $33,000 plus benefits, the positions would be posted internally but he would accept other applications, the interview process would include an oral board and practical test, and he would expect to fill the positions by December 1st.

Trustee Bushouse expressed concern for the need for two full time positions, commenting that with computerized records updates can be done with little manpower. He also commented he had not seen data regarding inspection program, and the increased costs of benefits should be considered.

Trustee Worline noted these positions were budgeted for in 2002 and have also been budgeted for 2003.

Chief Howe advised that in the past ten months, Assistant Chief Jim Wiley with the assistance of two part time firefighters has done an inspection of every restaurant and apartment building. He further advised he had been approached by Alamo Township about conducting surveys for them through a contract.

Motion by Worline, second by Brodasky to approve the two full time staff positions. Carried with Bushouse voting no.

EMPLOYEE PENSION PLAN- READOPTION

Clerk Everett advised a resolution readopting the pension plan was necessary due to recent IRS requirements. She further advised the plan remains the same with the exception of a new provision, which the Board must approve or deny, which allow employees who have reached age 65 but are still employed to receive pension funds. Trustee Brown commented she felt the pension fund was for retirement and should not be drawn on early.

Motion by Brown, second by Brodasky to not allow early withdrawal of funds. Roll call vote showed Culp-yes, Everett-yes, Worline-yes, Brodasky-yes, Brown-yes, Bushouse-yes.

Motion by Culp, second by Worline to adopt the resolution readopting the pension plan. Roll call vote showed Everett-yes, Worline-yes, Brodasky-yes, Brown-yes, Bushouse-yes, Culp-yes.

OTHER BUSINESS

Ordinance Enforcement Officer Scott Paddock presented a proposal for purchasing extended warranties on both Township trucks at a cost of $1295.00 per vehicle.

There was discussion of the advantages and disadvantages of extended warranties.

Motion by Culp, second by Worline to deny the request for purchase of the extended warranties. Motion died with a tie vote of 3-3, with Brown, Culp, and Worline voting yes, and Bushouse, Brodasky, and Everett voting no.

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Treasurer Culp advised the State of Michigan now requires municipalities to certify their tax rolls and the Board adopt a resolution.

Motion by Worline, second by Brodasky to adopt the resolution certifying the tax roll. Roll call vote showed Worline-yes, Brodasky-yes, Brown-yes, Bushouse-yes, Culp-yes, Everett-yes.

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There was discussion concerning the leaf drop off day held on October 19th ; since there was little participation consensus was to reschedule the second leaf drop off day from November 9th to the 23rd.

There was no further business and the meeting was adjourned at approximately 8:03 p.m.

DEBORAH L. EVERETT

Township Clerk Supervisor

Attested: John VanDyke