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OSHTEMO CHARTER TOWNSHIP

TOWNSHIP BOARD

October 14, 2003

Public Comment session was held at the Township Hall. Supervisor VanDyke called the meeting to order at 6:00 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski

Also present was Bob Snell, Township Engineer, Mary Lynn Bugge, Planner, and 2 interested people.

PUBLIC COMMENT

None.

Board Member Discussion

Items discussed included updating the goal list of the Township Board, past history of the Parkview Building and a request for any old stories, photos, etc., continuing to seek estimates for repairs to the Old Town Hall, a request from a resident to purchase a previously established 66 foot easement owned by the Township, additional compensation for Planner Bugge while Planning Director Jodi Stefforia is on medical leave, the continuing issue of the wastewater agreement and discussion of a county wide authority, issues related to information regarding jail overcrowding, and questions concerning the proposed ordinance amendment regarding parcel dimensions.

Supervisor VanDyke called the regular meeting to order at 7:15 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski

Also present was Ken Sparks, Township Attorney, Marc Elliott, Township Engineer, Mary Lynn Bugge, Planner, Fire Chief Ken Howe, and 7 interested people.

Trustee Corakis requested the minutes of the September 23rd meeting be corrected to reflect he voted no on approving the expenditure for renovation of the Parkview Building. Motion by Brown, second by Corakis to approve the minutes of the September 23rd Regular Meeting as corrected and the minutes of the October 2nd, October 6th, and October 10th Special Meetings as presented. Carried.

Income to the General and Fire Funds of $100,940.38 and disbursements of $150,578.41 were reported. Motion by Corakis, second by Rakowski to accept the report as presented. Carried.

CITIZENS COMMENTS

None.

RESOLUTION OF INTENT - TO ESTABLISH DOWNTOWN DEVELOPMENT AUTHORITY

A resolution of intent to establish a Downtown Development Authority (DDA) was before the Board. Trustee Brown commented she was pleased with the previous two meetings held with the taxing units and residents and property owners in the proposed district.

Motion by Corakis, second by Rakowski to adopt the resolution of intent to establish a Downtown Development Authority and set the public hearing for November 18th. It was noted residents and property owners would receive a notice of the public hearing. Roll call showed Brown-yes, Bushouse-yes, Corakis-yes, Everett-yes, Rakowski-yes, VanDyke-yes.

PLANNING COMMISSION RECOMMEDATION - SECTION 13 - REZONING RQUEST - R-2 RESIDENTIAL TO C-1 LOCAL BUSINESS

Planner Bugge presented a Planning Commission recommendation to approve a rezoning request from the owners of Westmain 2000 for the western 3.5 acre strip of their property from R-2 Residential to C-1 Local Business. She noted the balance of the approximately 29 acre parcel is zoned C-1.

Motion by Brown, second by Everett to accept the recommendation and set First Reading for October 28th. Carried.

PLANNING COMMISSION REQUEST - PERMISSION TO DISTRIBUTE TRAFFIC SECTION OF MASTER LAND USE PLAN & NON MOTORIZED FACILITIES MAP

Planner Bugge advised due to the recent updates to the Access Management Plan, the Planning Commission considered it appropriate to incorporate the updated information into the Transportation section of the Master Land Use Plan along with new language addressing non-motorized facilities. She further advised the State requires proposed changes be distributed for comment to the County, neighboring communities and utility companies.

Motion by Everett, second by Rakowski to adopt a resolution directing the updates to the Master Land Use Plan be distributed for comment. Roll call showed Bushouse-yes, Corakis-yes, Everett-yes, Rakowski-yes, Brown-yes.

SNOW PLOW BIDS 2003-04

Trustee Corakis requested he be allowed to abstain from discussion and vote on this issue since his son was a bidder. Motion by Rakowski, second by Brown to allow Trustee Corakis to abstain on the snowplow discussion and vote. Trustee Bushouse advised he would vote no since there is no direct financial consideration regarding Trustee Corakis. Carried with Bushouse voting no.

Trustee Brown advised five bids were received; one disqualified as it was received after the deadline and one which did not provide all information as required in the bid specifications. Three bids were accepted:

     Corakis Services      $10,800 per season

    Frontline Maintenance     $13,500 per season

    Heystek & Sons     $18,000 per season

In response to questions from Board members, Themi Corakis advised he is a sole proprietor and as such is not required to have Workers Compensation; subcontractors he utilizes have their own insurance. In response to Board Members questions, Attorney Sparks advised proof of the subcontractors insurance could be requested.

It was noted the lack of Workers Compensation by a contractor results in a higher premium for the Township unless documentation of sole proprietorship is on file.

Motion by Rakowski, second by Bushouse to accept the season bid of Corakis Services in the amount of $10,800 provided he furnishes the Township with proof of insurance from his subcontractors. Carried with Corakis abstaining.

ROOF REPAIR - FIRE HOUSE #1

Trustee Rakowski requested he be allowed to abstain from discussion and vote on this issue since his son was a bidder. Motion by Corakis, second by Brown to allow Trustee Rakowski to abstain on the roof repair discussion and vote. Trustee Bushouse advised he would vote no since there is no direct financial consideration regarding Trustee Rakowski. Carried with Bushouse voting no.

Chief Howe advised two bids were received for the needed roof repairs at Fire House #1.

    Ahrens Construction $50,031

    Hoekstra Roofing $64,348

Chief Howe requested approval of the bid from Ahrens Construction with a 10% contingency for a total of $55,031. He also requested approval of needed electrical work and lighting upgrade not to exceed $10,000 to be done by Arcadia Electric.

Motion by Corakis, second by Everett to accept the bid from Ahrens Construction with 10% contingency for a total of $55,031 and electrical work and lighting upgrade to be done by Arcadia Electric not to exceed $10,000. Carried with Rakowski abstaining.

WATER INSTALLATION - GENESEE PRAIRIE AND WEST OSHTEMO CEMETERIES

Clerk Everett presented a request for installation of a water source in Genesee Prairie and West Oshtemo Cemeteries. She noted at this time municipal water is available at West Oshtemo Cemetery and will be in the near future at Genesee Prairie Cemetery. She further noted these items had been budgeted for 2003.

A proposal was received from Dan Wood Co. for the yard hydrants in the amount of $5,725 and the estimated cost to the City of Kalamazoo for meter boxes and line from the water main was $2,426.

Motion by Bushouse, second by Corakis to approve the expenditure for installation of water in the cemeteries as presented. Carried.

OTHER BUSINESS

Trustee Bushouse advised the Sewer/Water Committee had met with Township Auditor Mike Crandall and determined it would be financially prudent to retire the bonds for the 90-5&6 Special Assessment District.

Motion by Bushouse, second by Brown to direct Treasurer Culp and Mr. Crandall to negotiate with the bond company to pay off the bonds. Carried.

BOARD MEMBER COMMENTS

Trustee Rakowski commented the concrete apron in front of Fire House #1 had been enlarged to accommodate parking for the Sheriff Department's cars and noted the labor was provided by Assistant Fire Chief Wiley, and Firefighters Brady and Flagstadt who also replaced a sidewalk at Fire House #3. Mr. Rakowski also commented he observed a rescue call while at Meijer and was impressed with the professionalism of Deputy Chief Karnemaat. He also advised Fire Chief Howe had received recognition from the American Red Cross for Extraordinary Personal Action regarding the gentleman he recently revived with a portable defibrillator.

Engineer Elliott provided the Board with an update of the Phase II Stormwater Management Program.

Trustee Corakis noted the light for the flag at Flesher Field is not working.

There was no further business and the meeting was adjourned at approximately 8:20 p.m.

DEBORAH L. EVERETT
Township Clerk

Attested: JOHN VANDYKE
Supervisor