OSHTEMO CHARTER TOWNSHIP
October 12, 2004
Public Comment session was held at the Township Hall. Supervisor VanDyke called the meeting to order at 6:00 p.m.
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski
Also present was Rob Thall, Township Attorney, and Marc Elliott, Township Engineer.
Board Discussion - Trustee Bushouse reminded the Board of previous discussions concerning the need for additional office space and storage. He presented three proposals for design of a new Township office from Schley Architects, VanderWeele Design Consultants, and Redstone Architects, Inc.
Motion by Bushouse, second by Rakowski to accept contract from Schley Architects and request Mr. Schley attend the November 9th board work session. Carried.
During discussion of the previous item it was noted there had been conflicts with the board work session during the second meeting of the month and the Zoning Board of Appeals meetings.
Motion by Corakis, second by Brown to switch the 5:00 p.m. board work session to the first meeting of the month and the 6:00 p.m. public comment session to the second meeting of the month, effective November 9th. Carried.
Supervisor VanDyke called the regular meeting to order at 7:00 p.m.
Also present were Rob Thall, Township Attorney, Marc Elliott, Township Engineer, Fire Chief Ken Howe and 5 interested people.
Motion by Corakis, second by Brown to approve the September 28th Regular minutes. Carried.
Income to the General and Fire Funds of $81,302.94 and disbursements of $186,170.90 were reported. Motion by Rakowski, second by Culp to accept the receipts and disbursements report. Carried.
Louie Geresy, 10145 West KL Avenue, expressed his and his neighbors concerns regarding the noise from the airport at the Sky View Plat. He provided a complaint signed by 36 area residents. Their concerns include noise and low flying aircraft, particularly at the annual "fly-in". Mr. Geresy advised he had discussed his concerns with plat developer Dan Wilkinson and conditions had improved, however, he wanted the Board to be aware of the problems. Supervisor VanDyke commented he had also spoken with Mr. Wilkinson who advised he will attempt to address neighbors concerns.
SNOW PLOW BIDS 2004-05 SEASON
Trustee Corakis advised his son was a bidder and asked to be excused from the item. Motion by Brown, second by Rakowski to excuse Mr. Corakis from the item. Carried.
Four bids were received for snow plowing:
Corakis Heating & Cooling 565.00 per plow 11,100 per season 90.00/hr -front end loader
Niewoonder & Sons 540.00 per plow 9,900 per season 140.00/hr - front end loader
Prestige Property Maint 1095.00 per plow no per season bid 90.00/hr -front end loader
Superior Lawn Maint 530.00 per plow no per season bid 125.00/hr - front end loader
Trustee Bushouse commented the current provider, Corakis Heating & Cooling, was not low bidder but the low bidder with a higher rate for a front end loader could defer any savings.
Clerk Everett commented there had been concerns with plowing being done in a timely manner the previous season. Mr. Corakis responded they plow the Grange Hall and Fire House No. 3 early; 2:00 a.m. Treasurer Culp commented the Township Hall and Fire House No. 1 sometimes were not done when she arrived.
Supervisor VanDyke commented Mr. Corakis did not charge extra for plowing the Drake House and pump station last season.
In response to questions from Trustee Brown, Mr. Corakis advised they did not find the required time frames difficult to meet and the bid is based on 24-25 plows per season.
Clerk Everett inquired if Mr. Corakis was a sole proprietor. He responded he is and does all his own plowing.
Trustee Brown commented she felt the bidding process for both lawn maintenance and snow plowing has been established as a fair and equitable process and wished to commend staff member Linda Ignasiak for her diligent work on this effort.
Motion by Bushouse, second by Rakowski to award the 2004-05 snow plowing contract to Corakis Heating & Cooling in the amount of $11,100.00. Carried with Everett voting no.
BOARD APPOINTMENT COMMITTEE RECOMMENDATION DDA BOARD
Treasurer Culp advised the Board Appointment Committee had inadvertently not included in their recommendations at the September 28th meeting, appointments for the terms expiring on December 31st for the Downtown Development Authority (DDA). She advised the committee recommended reappointing Terry Schley, Mike Seelye, and Jean Gagliardo each to a second term.
Motion by Corakis, second by Brown to accept the committee recommendation and reappoint Terry Schley, Mike Seelye, and Jean Gagliardo to their second term on the DDA effective January 1, 2005 through December 31, 2008. Carried.
OTHER BUSINESS ELECTRICAL INSPECTOR CONTRACT FOR FIRE INVESTIGATIONS
A proposed contract for Bill Nederhoed to conduct electrical fire investigations was presented. Trustee Brown questioned why current contracted electrical inspector Art Earl was not qualified, and why was he contracted if he did not meet the requirements needed.
Chief Howe advised the current electrical inspector position description did not include fire investigations, he had discussed the issue with Mr. Earl and he was not comfortable with fire investigations as this point, he would need training and was not aware this was needed when contracted.
Trustee Rakowski commented he would hope Mr. Earl would be ready in a year to assume these duties.
Supervisor VanDyke advised Mr. Nederhoed would be working with Mr. Earl for training in other areas as well and plan reviews. Trustee Bushouse commented he felt we have an electrical inspector and expressed concerns regarding liability of having a second. Attorney Thall advised the agreement with Mr. Earl and the proposed agreement with Mr. Nederhoed requires them to provide liability insurance and if Mr. Earl "employs" Mr. Nederhoed to assist him, the Township would bear no liability.
Ms. Brown advised she would be voting no on the item as it was her understanding the Township had contracted with an electrical inspector who was qualified. Mr. Bushouse commented he agreed with Ms. Brown and expressed concerns that the entire matter seemed cut and dried; when the Personnel Committee was asked to be involved in the process they requested the position be advertised.
Clerk Everett advised the position was advertised in the Kalamazoo Gazette and with the Michigan Townships Association.
Motion by Rakowski, second by Corakis to approve a one year agreement with the Fire Department and Mr. Nederhoed to conduct fire investigations. Carried with Brown and Bushouse voting no.
Chief Howe advised he had contacted Engineer Elliott with his concerns regarding the sewer project on H Avenue and the trench work taking place; since it was a Township initiated project, the Township could have liability from a MIOSHA standpoint. He thanked Mr. Elliott for his immediate response.
BOARD MEMBER COMMENTS
Trustee Rakowski commented that in the future any invoices received for repair of fire department apparatus should include the repair facility's registration number. Chief Howe advised if it is required for one it must be required for all.
There was no further business and the meeting was adjourned at approximately 7:50 p.m.
DEBORAH L. EVERETT
Attested: JOHN VANDYKE