OSHTEMO CHARTER TOWNSHIP
November 8, 2005
Township Board work session was held at the Township Hall. Supervisor VanDyke called the meeting to order at 5:00 p.m.
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Neil Sikora
Also present was James Porter, Township Attorney, Bob Snell and Marc Elliott, Township Engineers.
Marc Monk from the Community Access Center was present to demonstrate video equipment. Trustees Bushouse and Corakis will return to the Board with a recommendation.
Treasurer Culp advised the Township will begin accepting credit card payments for tax bills with the 2005 winter taxes. She noted taxpayers must pay through a service on line or a toll free number and will be charged a 3% service fee by the service provider; credit cards will not be accepted in the Township Office. She advised information would be provided with the tax bills.
The work session was adjourned at approximately 6:40 p.m.
Supervisor VanDyke called the regular meeting to order at 7:00 p.m.
Also present were James Porter, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, and 2 interested people.
Motion by Corakis, second by Sikora to approve the October 25th regular minutes. Carried.
Income to the General and Fire Funds of $87,967.51 and disbursements of $370,120.19 were reported. Motion by Sikora, second by Culp to accept the receipts and disbursements report. Carried.
PROPOSED TEXT AMENDMENT - PARKING VIOLATION FEES - FIRST READING
This item was tabled at the October 25th meeting. A proposed ordinance amendment with a revised schedule of parking fines was before the Board for Second Reading. It was noted further information is being gathered.
Motion by Corakis, second by Everett to postpone the item until further information was available. Carried.
BOARD APPOINTMENTS FOR 2006
Trustee Sikora advised the Board Appointment Committee recommended the following appointments to the various boards:
Fred Gould - term expires 12/31/08
Lee Larson - term expires 12/31/08
Board of Review
Marvin Block - term expires 12/31/08
Fred Gould - term expires 12/31/08
Marcia Husted - term expires 12/31/08
Millard Loy - term expires 12/31/08
Building Board of Appeals
Steve Visser - term expires 12/31/07
Bruce Betzler - term expires 12/31/08
Brian Dylhoff - term expires 12/31/08
Jack Siegel - term expires 12/31/08
Motion by Sikora, second by Corakis to accept the committee recommendation and approve the appointments. Carried.
2006 WATER RATES/FEE SCHEDULE
Trustee Bushouse advised the Sewer/Water Committee is recommending a change in the water rates/fees based on increases from the City of Kalamazoo. He also advised the committee recommended instituting a water benefit fee of $300.00 in 2006, an additional $100.00 in 2007, reaching a maximum of $500.00 per benefit unit in 2008. He noted the benefit fees would assist building a fund that addresses unanticipated expenses such as water main relocation projects. The committee also recommended that the lineal foot charge be increased to $44.40.
Mr. Bushouse noted the addition of two citizens at large attending the Sewer/Water Committee meetings has been a positive experience.
Attorney Porter advised the addition of a water benefit fee would require an ordinance amendment and proposed language would be available for the November 22nd meeting.
WATER EXTENSION - KELLISON WOODS
Engineer Elliott advised now that public water is available in H Avenue, the Sewer/Water Committee is recommending the extension of public water through Phase I of Kellison Woods to allow Phases 2-5 to construct and connect to public water. It was noted that design and engineering could occur yet this year; actual construction would be weather dependent. Mr. Elliott noted this project would not require Kalamazoo County Road Commission approval as it would be placed in a private easement.
Motion by Culp, second by Corakis to authorize the Township Engineer to prepare bid documents and place the project for bid. Carried.
PURCHASE OF VOTE TABULATOR/BALLOT BOX
Clerk Everett requested approval of an expenditure in the amount of $4492.00 to purchase an additional vote tabulator/ballot box advising the Township currently has one for each of nine precincts and one additional used for the absentee counting board. She advised two counting boards would be needed in the future due to the increase in the number of absentee ballots. She noted funds are available in the 2005 election budget.
Motion by Corakis, second by Sikora to authorize the expenditure. Carried.
RESOLUTION - NONVIOLENT CIVIL RIGHTS DEMONSTRATION POLICY
Clerk Everett advised an additional civil rights related item the Township is required to address as a Community Development Block Grant recipient is the adoption of a policy prohibiting the use of excessive force against persons participating in nonviolent civil right demonstrations.
Motion by Culp, second by Sikora to adopt a resolution adopting a nonviolent civil rights demonstration policy. Roll call showed Bushouse-yes, Corakis-yes, Culp-yes, Everett-yes, Rakowski-yes, Sikora-yes, VanDyke-yes.
CHANGE ORDERS - BUILDING ADDITION
Trustee Bushouse advised the Board of the following change orders regarding the Township Office addition:
Architect Schley has advised to reconfigure the west wall where the new construction adjoins the current building has been modified and will result in an additional $2,200.00.
Motion by Bushouse, second by Corakis to approve the additional cost. Carried.
Trustee Bushouse advised a credit of $3972.00 will be given regarding the electrical service connection.
Mr. Bushouse advised the additional work on the parking lot - removing bad soils and adding new fill will result in an additional cost of $23,520.00.
Motion by Corakis, second by Bushouse to approve the additional cost. Carried.
Mr. Bushouse advised a decision was needed regarding the locking system so doors may be prepared. The options are to install a traditional key system or utilize a card system; there would be a credit of $2,200.00 toward the card system. There was discussion regarding the security options a card system would provide and the savings recognized from locks not having to be changed.
Motion by Corakis, second by Sikora to approve a card lock system, the level to be determined at a later date by the Board. Carried.
BOARD MEMBER COMMENTS
Trustee Sikora advised the Park Committee would meet November 10th at 4:00 p.m. at the Township Office.
There was no further business and the meeting was adjourned at approximately 7:45 p.m.
DEBORAH L. EVERETT
Attested: JOHN VANDYKE