OSHTEMO CHARTER TOWNSHIP

TOWNSHIP BOARD

November 22, 2005

The Oshtemo Township Board public comment session was held at the Township Hall. Supervisor VanDyke called the meeting to order at 6:00 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Neil Sikora
Trustee Stan Rakowski

Also present was James Porter, Township Attorney, Bob Snell and Marc Elliott, Township Engineers.

There was no public comment.

2005 Township Board Goals

The Board discussed goals that had been set for 2005. Trustees Bushouse and Corakis and Supervisor VanDyke will bring a recommendation to the Board prior to setting the 2007 budget regarding expansion of the police district. Other goals discussed included the near completion of the Township Office addition which will address record storage needs, a trailways feasibility study which has been completed as part of an overall park plan, and a recommendation in the near future concerning a video system for the meeting room. The Board also discussed inviting neighboring municipalities to visit with the Board.

Supervisor VanDyke called the regular meeting to order at 7:05 p.m.

Also present were James Porter, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, Fire Chief Ken Howe, and 5 interested people.

Motion by Rakowski, second by Corakis to approve the minutes of the November 8th regular, November 15th joint, and November 18th special meetings. Carried.

Income to the General and Fire Funds of $70,869.38 and disbursements of $299,041.35 were reported. Motion by Sikora, second by Rakowski to accept the receipts and disbursements report. Carried.

CITIZENS COMMENTS

None.

2006 BUDGET - PUBLIC HEARINGS

GENERAL FUND PUBLIC HEARING

There was no public comment.

Motion by Bushouse, second by Corakis to adopt the 2006 General Fund Budget. Roll call showed Bushouse-yes, Corakis-yes, Culp-yes, Everett-yes, Rakowski-yes, Sikora-yes, VanDyke-yes.

POLICE PROTECTION SPECIAL ASSESSMENT PUBLIC HEARING

There was no public comment.

Motion by Culp, second by Rakowski to adopt the Police Protection Special Assessment Resolution for 2006. Roll call showed Corakis-yes, Culp-yes, Everett-yes, Rakowski-yes, Sikora-yes, VanDyke-yes, Bushouse-yes.

FIRE PROTECTION SPECIAL ASSESSMENT PUBLIC HEARING

There was no public comment.

Motion by Culp, second by Sikora to adopt the Fire Protection Special Assessment Resolution 2006. Roll call showed Culp-yes, Everett-yes, Rakowski-yes, Sikora-yes, VanDyke-yes, Bushouse-yes, Corakis-yes.

STREET LIGHT SPECIAL ASSESSMENT PUBLIC HEARING

It was noted the rate had been lowered to .3 mills. There was no public comment.

Motion by Everett, second by Culp to adopt the Streetlight Special Assessment Resolution for 2006. Roll call showed Everett-yes, Rakowski-yes, Sikora-yes, VanDyke-yes, Bushouse-yes, Corakis-yes, Culp-yes.

RESOLUTIONS - OFFICIALS SALARIES

Motion by Sikora, second by Corakis to adopt the resolution establishing the Supervisor salary at $59,627.00 for 2006. Roll call showed Rakowski-yes, Sikora-yes, VanDyke-abstain, Bushouse-yes, Corakis-yes, Culp-yes, Everett-yes.

Motion by Corakis, second by Rakowski to adopt the resolution establishing the Clerk salary at $59,627.00 for 2006. Roll call showed Sikora-yes, VanDyke-yes, Bushouse-yes, Corakis-yes, Culp-yes, Everett-abstain, Rakowski-yes.

Motion by Everett, second by VanDyke to adopt the resolution establishing the Treasurer salary at $59,627.00 for 2006. Roll call showed VanDyke-yes, Bushouse-yes, Corakis-yes, Culp-abstain, Everett-yes, Rakowski-yes, Sikora-yes.

Motion by Everett, second by Culp to adopt the resolution establishing the Trustee salary at $1800.00 per year plus $50.00 per meeting for 2006. Roll call showed Bushouse-yes, Corakis-yes, Culp-yes, Everett-yes, Rakowski-yes, Sikora-yes, VanDyke-yes.

It was noted there has been no increase for Trustees for the past several years.

Trustee Bushouse commented on the low attendance of the public when budget hearings are held, and he felt it was a good budget with a 2.5 percent increase.

RESOLTUIONS - ESTABLISH SEWER/WATER MAIN FEES - 2006

Trustee Bushouse advised the Sewer/Water Committee is recommending a change in the water rates/fees based on increases from the City of Kalamazoo. He also advised the committee recommends instituting a water benefit fee of $300.00 in 2006, an additional $100.00 in 2007, reaching a maximum of $500.00 per benefit unit in 2008. He noted the benefit fees would assist building a fund that addresses unanticipated expenses such as water main relocation projects. The committee also recommended that the lineal foot charge be increased to $44.40 to reflect the City of Kalamazoo charges.

Motion by Bushouse, second by Corakis to adopt the resolution establishing water main connection fees. Roll call showed Bushouse-yes, Corakis-yes, Culp-no, Everett-yes, Rakowski-yes, Sikora-yes, VanDyke-yes.

Trustee Bushouse noted there were no changes in the sewer main connection charges. It was noted the resolution had been reformatted to separate User Fees from Benefit Fees due to existing Ordinance language and make it clearer.

Motion by Bushouse, second by Culp to adopt the resolution establishing sewer main connection fees. Roll call showed Corakis-yes, Culp-no, Everett-yes, Rakowski-yes, Sikora-yes, VanDyke-yes, Bushouse-yes.

HOUSEHOLD HAZARDOUS WASTE AGREEMENT - 2006

The proposed Household Hazardous Waste Agreement with Kalamazoo County for 2006 was before the Board. Clerk Everett noted information from the County indicated their disposal costs had decreased 37% while seeing an increase in the number of households participating. It was noted the Board had budgeted $6,000 for the program for 2006, a decrease from the 2005 budget of $9,000.

Motion by Corakis, second by Rakowski to approve the Household Hazardous Waste agreement for 2006 in the amount of $6,000. Carried.

PROPOSAL FOR FACILITIES MAINTENANCE SURVEY

Trustee Bushouse presented a proposal for a facilities maintenance survey from Schley Architects. The proposal included three areas of study, a survey of all Township properties to evaluate maintenance needs of existing buildings, interior and exterior, with recommendations for any needed repairs, identify a preventative maintenance schedule of items to help maintain the facilities on a regular basis, and inventories of grounds surrounding facilities to assist in future work regarding the Storm Water Pollution Prevention Initiative. The total fee for all three areas would be $8,500.00.

It was noted the survey would assist in meeting the Phase II Storm Water Permitting requirements of the State.

Motion by Bushouse, second by Rakowski to authorize the Supervisor to sign the facilities maintenance survey agreement with Schley Architects. Carried.

REQUEST FROM CONTRACTOR

8TH STREET WATER MAIN EXTENSION- PAYMENT FOR MATERIALS

Engineer Elliott presented a request from James Fulton & Sons, for advance payment for water pipe for the 8th Street water main extension project previously approved by the Board. He noted the project was delayed due to the contractor being unable to take delivery of materials and complete the project prior to the allowable time frame to work in the road right of way. Mr. Elliott indicated the contractor would receive the material and insure secure storage; the engineer would confirm a paid receipt, inspect the material, and approve the storage method.

Motion by Bushouse, second by Rakowski to approve payment for the project pipe subject to Township Engineer approval of a paid receipt, inspection and approval of the materials and storage method. Carried.

BOARD MEMBER COMMENTS

Trustee Bushouse commented the proposal for the lock system for the building addition would be available for the December 6th meeting.

Trustee Rakowski commented he met with Rick VanBeck regarding a repair for the Drake House roof.

Trustee Sikora advised he had received comments of concern regarding the proposed development at Stadium and 8th Street.

He also commented in reviewing the ZBA minutes regarding the sign deviation request at Maple Hill Pavilion they stated it was discovered the Pet Smart sign was installed incorrectly and he found it troubling it was missed. There was discussion concerning the sign permitting process, site plan reviews and inquiry as to who should be inspecting sign installations.

Trustee Sikora also commented he also found the recent lighting ordinance deviation granted to Metro Toyota troubling and felt the decision was not in the best interest of the neighboring residents.

Trustee Bushouse commented the lighting must be in compliance at the property line and there was also concern expressed by the ZBA that the sign mentioned in violation was allowed and the applicant requesting the deviation was told they must comply.

There was no further business and the meeting was adjourned at approximately 7:55 p.m.

DEBORAH L. EVERETT
Township Clerk
Attested: John VanDyke
Supervisor