OSHTEMO CHARTER TOWNSHIP

TOWNSHIP BOARD

May 25, 2004

The Oshtemo Township Board held its work session at the Township Hall. The meeting was called to order at 5:00 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski

Also present were James Porter and Rob Thall, Township Attorneys, Bob Snell and Marc Elliott, Township Engineers.

Cable Franchises

Attorney Thall reviewed the franchise agreements the Township currently has with the three cable television companies that provide service. There was discussion concerning how many local access channels are needed and the Township's relationship with the Community Access Center.

Electrical Inspector

A letter from Electrical Inspector Bill Nederhoed was received advising of his retirement effective September 1st. There was discussion concerning his wish to retain plan review and Fire Department investigation duties. Board consensus was to have one person conducting all electrical inspector duties. There was also discussion of leaving the position as a contract worker or creating a part time position description. The Personnel Committee will make a recommendation.

Meeting was adjourned at approximately 6:45 p.m.

Supervisor VanDyke called the regular meeting to order at 7:00 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski

Also present were James Porter, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, Planner Mary Lynn Bugge, Mechanical Inspector Scott Paddock, Kalamazoo County Commissioner Bob Brink, and approximately 14 interested people.

Motion by Corakis, second by Brown to approve the minutes of the May 11th Regular and May 18th Joint meetings. Carried.

Income to the General and Fire Funds of $101,277.05 and disbursements of $175,824.19 were reported.

Motion by Rakowski, second by Culp to accept the receipts and disbursements report. Carried.

CITIZENS COMMENTS

William French advised he is a candidate for Kalamazoo County Drain Commissioner. In response to a question from Trustee Brown, Mr. French advised he would have an open door policy and would be there to serve.

FIREWORKS PERMIT

An application from Andy Webb for a fireworks permit was before the Board for consideration. Mr. Webb advised he would be conducting the fireworks show at 10463 West H Avenue on July 3rd. He further advised he has 23 years experience, had met with Assistant Fire Chief Jim Wiley at the site and received Fire Department approval. It was noted the required insurance had also been provided.

In response to a question from Trustee Brown, Mr. Webb advised the site would be checked after the show and the next day to remove any debris.

Motion by Rakowski, second by Culp to approve the fireworks permit. Carried.

FINAL APPROVAL OF A FINAL PLAT - WEST PORT TRAILS #3

Planner Bugge presented West Port Trails #3 for Final Approval of a Final Plat. She advised Kalamazoo County Human Services Department has granted approval, a letter of credit for monument placement has been provided, street light installation is pending but the developer has provided proof of payment for fixtures, plat review fees have been paid, water installation is completed and accepted into public system, developer has provided proof of payment for installation of gas and electric, the Township Attorney has reviewed the plat mylar and it must be modified to reflect the correct Human Services Department approval date, and add language regarding the private footpath easement.

Motion by Everett, second by Corakis to grant Final Approval of a Final Plat to West Port Trails #3 contingent upon correction of the mylar. Carried.

CLEANING CONTRACT/BIDS

Trustee Brown presented a draft contract for cleaning services of the Township Hall, Grange Hall, and Oshtemo Community Building along with seven bids received.

Motion by Brown, second by Rakowski to approve the contract language and offer the contract for the balance of 2004 with a one year renewal if satisfied with the service.

Bids received from A-1Janitorial, Clean Works LLC, Commercial Building Services, Kalamazoo Building Services, Servicemaster, Too Clean Commercial Janitorial, and Fred Zemlick were reviewed. (Copies on file in the Clerk's Office)

Motion by Culp, second by Corakis to accept the bid from Servicemaster for cleaning of Township facilities. Carried.

AMBULANCE INDEMNIFICATION LETTER

Attorney Porter advised Kalamazoo County has requested written confirmation that the Township understands that the County reserves the right to challenge the Township's requested procedure for the dispatch of all emergency medical calls to Life EMS if the procedure results in allegations of endangering persons requiring medical services.

Motion by Everett, second by Brown to authorize the Supervisor to send the requested letter to Kalamazoo County regarding ambulance dispatch procedures. Carried.

HEATING/COOLING SYSTEM CLEANING

Mechanical Inspector Scott Paddock presented a proposal for cleaning of the heating/air conditioning systems at the Township Hall and Fire House No. 2. He advised this was being requested prior to beginning a regular schedule of service and changing filters.

Trustee Bushouse questioned if the cleaning was necessary if filters are changed regularly and units serviced and felt it the cleaning should be postponed until determined necessary. Trustees Brown and Rakowski concurred. Consensus was to not act on the proposal at this time.

ESTABLISH FEE FOR BUILDING/FIRE CODE BOARD OF APPEALS

Mr. Paddock presented a proposal for establishing a fee for convening the Building/Fire Code Board of Appeals noting that the current fee of $50.00 would not cover the cost which, depending on the topic could be estimated at $500 to $1,000. He noted the proposed fee would require a $1,000 deposit with any unused balance returned to the applicant.

Trustee Brown commented that while it makes sense to cover the expense, it should not be cost prohibitive and all costs cannot always be recouped.

Trustee Bushouse felt the fee is paid for in the building permit fee and a citizen deserves representation and after inquiring how many appeals had been filed, commented it is a compliment to the Building Department that no appeals have been filed for several years.

Treasurer Culp and Trustee Rakowski commented they would like to review how other municipalities handle the issue.

Motion by Rakowski, second by Culp to table the item to the June 8th meeting for further review. Carried.

OTHER BUSINESS

Personnel Committee Recommendation

Based on the discussion at the Board work session, motion by Bushouse, second by Rakowski to direct the Personnel Committee to draft a position description for Electrical Inspector and explore if the position should be filled on a part time or full time employee basis or by a vendor contract. Carried.

LaSalle Pond

There was lengthy discussion concerning the effect of recent rain on the ability of the retention pond in the LaSalle plat to function. Commissioner Brink commented the pond is the responsibility of the Drain Commissioner and she had been requested to come to the site, which she had not.

Hermann Bloch, 7980 St. Charles, thanked the Fire Department for pumping the water out of the road and commented it is time for a resolution to the problem; an action plan is needed and he might be willing to spend money if the solution works.

Motion by Rakowski, second by Brown to direct the Supervisor to send a strongly worded letter to Drain Commissioner Powers concerning the issue.

Phase II Stormwater Invoice

Clerk Everett advised an invoice had been received from the State of Michigan concerning the Phase II Stormwater permit. Engineer Elliott and Attorney Porter advised they are researching whether the Township is defined as owning any storm drains and suggested any payment be postponed until such determination is made.

Kal-Haven Trail Tunnel Project

Clerk Everett advised the contracts for the Township's portion of the Kal-Haven Trail tunnel project had been received, however, the contracts call for three payments of $12,500 over three years instead of the two payments previously approved by the Board. She noted there had been discussion in December 2003 of increasing the Township contribution based on but no action taken.

Motion by Bushouse, second by Culp to approve an additional payment of $12,500 in 2006. Carried with Brown and Rakowski voting no.

There was no further business and the meeting was adjourned at approximately 8:50 p.m.

DEBORAH L. EVERETT
Township Clerk

Attested: John VanDyke
Supervisor