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OSHTEMO CHARTER TOWNSHIP

TOWNSHIP BOARD

May 14, 2002

Public Comment session was held at the Township Hall. Supervisor VanDyke called the meeting to order at 6:00 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Tom Brodasky
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Jim Worline

Also present was Patricia Mason, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, and 1 interested person.

PUBLIC COMMENT

None.

The Kalamazoo Township Board had been invited to attend the meeting. Supervisor Gary Cramer, Clerk Don Thall, Treasurer John Buckhout, Trustees Pat Hiatt, Marvin DeVries, Richard Stohrer, and Kathleen Doornbos were present. Discussion included their recent ordinance concerning definition of family, development and transportation issues including the US-131 corridor.

Supervisor VanDyke called the regular meeting to order at 7:00 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Tom Brodasky
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Jim Worline

Also present was Patricia Mason, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, Jodi Stefforia, Planning Director, Ken Howe, Fire Chief, and approximately 9 interested people.

Motion by Worline, second by Brodasky to approve the minutes of the April 23rd meeting. Carried.

Income to the General and Fire Funds of $2,142,485.35 and disbursements of $111,116.19 were reported. Motion by Brodasky, second by Culp to accept the report as presented. Carried.

CITIZENS COMMENTS

None.

DISCUSSION WITH KALAMAZOO COUNTY ROAD COMMISSION

Kalamazoo County Road Commissioners Lara Meeuwse, Reed Youngs and Bill French, along with Managing Director Ron Reid were present to discuss current and future road projects and hear any concerns. Director Reid provided a list of the primary road projects for 2002:

He further advised the Stadium Drive project is on schedule, there have been two crews working there, and the work on the drywells at the entrance to LaSalle Plat should be completed by mid June. There was also discussion on the need to coordinate road projects with water and sewer installation when possible.

CONSIDERATION OF APPLICATION FOR LIQUOR LICENSE-BACCI'S

Applicant Peggy Pastrick and partner Patricia Humbert presented an application for a liquor license for a restaurant they plan to open in the former LaFontanella site on Maple Hill Drive. They advised they would retain the current atmosphere of an Italian restaurant and provided information on their years of experience in the restaurant business. Attorney Mason pointed out some basic information still needed for the application.

In response to a question from Trustee Bushouse, Ms. Pastrick advised she had been unable to negotiate with the owner of LaFontanella concerning the current liquor license.

Motion by Worline, second by Culp to set a public hearing for May 28th on the liquor license application. Carried.

FINAL APPROVAL OF A PRELIMINARY PLAT - OSHTEMO WOODS

Planning Director Jodi Stefforia presented the plat of Oshtemo Woods for final approval of a preliminary plat. She advised the criteria for this step had been met except MDEQ permit, an executed agreement with the Township for water and sewer and payment of fees.

Motion by Everett, second by Brodasky to grant the approval subject to receipt of the MDEQ permit, a signed agreement with the Township for water and sewer with applicable fees paid. Roll call vote showed Brodasky-yes, Brown-yes, Bushouse-yes, Culp-yes, Everett-yes, VanDyke-yes, Worline-yes.

SEWER/WATER COMMITTEE RECOMMENDATIONS

Planning Director Stefforia presented two recommendations from the Sewer/Water Committee:

Ms. Stefforia advised that as a result of looping that occurred when water main was installed for the Whitegate Plat, there is 193 feet of north/south main that will not benefit Oshtemo Woods. The developers have requested the front foot assessment be waived on that portion. The committee is recommending their request be approved.

Motion by Culp, second by Worline to waive the front foot assessment on the 193 feet of the existing north/south water main for Oshtemo Woods Plat. Carried.

Ms. Stefforia advised the Township has received a request from the City to waive connection fees for two sanitary sewer leads to be installed as part of the Drake Road widening project between West Michigan and Stadium Drive. The committee felt waiving the future connection fees was acceptable provided a written agreement was executed between the City, property owner and Township acknowledging connections to any leads, other than the two being installed by the City as part of the road project, would be assessed at actual cost and all front foot assessments and benefit unit charges would be collected for any connection, including the two leads the connection charges would be waived for.

Motion by Brown, second by Brodasky to waive the connection fees for two sanitary sewer leads being installed by the City of Kalamazoo, City to prepare the appropriate agreement document for Township Attorney review. Carried.

FIRE HOUSE NO. 1 - DRIVEWAY RECONSTRUCTION/ADDITONAL PARKING

Fire Chief Ken Howe presented a proposal for reconstruction of the east driveway used for Fire House No. 1, the bay driveway with additional concrete and paving to correct drainage problems, and additional parking spaces on the east side of the driveway, accommodated by the parking easement agreement reached with the Kalamazoo District Library. .

Two bids were received:

Cripps-Fontaine Excavating $65,947.50 Heystek & Sons $39,194.00

The project would also include the relocation of two light poles and other electrical upgrades, and relocation of the fuel pumps. Chief Howe requested a $5,000 allowance for the needed electrical work.

In response to questions from Trustee Bushouse, Chief Howe advised he felt the bids were comparable regarding the asphalt, a concrete pad for the fuel center was considered but he felt the current type of installation was "portable" for future growth, the bids include relocation of the fire hydrant, and the electrical pole would not need to be moved. It was noted the relocation of the hydrant was not listed on either bid.

Motion by Worline, second by Brown to accept the bid from Heystek & Sons for reconstruction of the driveway and additional parking for Fire House No.1, with adjustment for relocating the fire hydrant, and approve a $5,000 allowance for electrical upgrades. Roll call vote showed Brown-yes, Bushouse-yes, Culp-yes, Everett-yes, VanDyke-yes, Worline-yes, Brodasky-yes.

OTHER BUSINESS

Engineer Marc Elliott presented a change order concerning the Stadium Drive sewer installation currently underway in conjunction with the road widening project. He advised the change is for additional insurance not included in the original price.

Motion by Culp, second by Brodasky to approve the expenditure of $750.00 for insurance. Carried.

Engineer Elliott also presented a change order concerning the 9th Street Sanitary Sewer project. He advised the change is for installation of warning posts to prevent vehicles from inadvertently driving onto the pump station hatch covers.

Motion by Brown, second by Brodasky to approve the expenditure of $250.00 for the warning posts. Carried.

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Chief Howe advised an initial aid agreement with the City of Kalamazoo has been reached and will be coming to the Board.

BOARD MEMBER COMMENTS

Trustee Brodasky advised the new Township facilities signs have been installed except Township Hall/Fire House No. 1. It was clarified that as a government sign it is not covered by the sign ordinance and does not require a variance.

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Trustee Worline commented he felt Board members should pick up their packets rather than a Township employee spending half a day delivering them. Ms. Stefforia commented it might be difficult for members of the ZBA and Planning Commission who also have jobs to pick theirs up.

There was no further business and the meeting was adjourned at approximately 8:30 p.m.

DEBORAH L. EVERETT
Township Clerk

Attested: John VanDyke
Supervisor