OSHTEMO CHARTER TOWNSHIP

TOWNSHIP BOARD

March 9, 2004

Public Comment session was held at the Township Hall. Supervisor VanDyke called the meeting to order at 6:00 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski

Also present was James Porter, Township Attorney, Marc Elliott, Township Engineer, and Fire Chief Ken Howe.

PUBLIC COMMENT

None.

Chief Howe presented information to the Board concerning the Parking Enforcement program. He advised the program is self supporting but outside the financial concerns and the main purpose of the program which is to keep fire lanes and handicap parking spaces open, the intangible benefits of the program include having an additional firefighter available with air pack and AED. He further advised the request to appoint two officers was due to vacancies.

Motion by Rakowski, second by Corakis to appoint Josh Brady and Eric Leese as Parking Enforcement Officers. Carried.

Chief Howe also advised the Board that requests will be coming in the near future to adopt the National Fire Protection Association Uniform Fire Code 2003 Edition to replace the current code and for replacement of the pump on a grass truck, physical exams were completed this week for all firefighters including testing of new masks for which the new air packs will be delivered, the Road Safety system is being installed in the vehicles and training provided, and the department in conjunction with the Safe Kids Coalition will be hosting child safety seat training once a month beginning in July. He also briefed the Board on two recent incidents; a fire at Concord Place Apartments and an initial aid response to an Alamo barn fire.

In response to a question from Trustee Rakowski, Chief Howe advised that Kalamazoo County fire departments had received 5,000 smoke detectors for distribution through a grant written by Comstock Fire Department. Mr. Rakowski suggested the information be provided in the next newsletter.

Supervisor VanDyke called the regular meeting to order at 7:00 p.m.

Also present were James Porter, Township Attorney, Marc Elliott and Bob Snell, Township Engineers, Planner Mary Lynn Bugge, and 4 interested people.

Motion by Brown, second by Corakis to approve the minutes of the February 24th regular meeting. Carried.

Income to the General and Fire Funds of $46,963.41 and disbursements of $216,104.21 were reported. Motion by Corakis, second by Rakowski to accept the receipts and disbursements report. Carried.

CITIZENS COMMENTS

None.

MASTER LAND USE PLAN UDATE TRANSPORTATION/NON-MOTORIZED FACILITIES MAP

A Planning Commission recommendation for updating the Transportation section of the Master Land Use Plan reflecting amendments made to the Access Management Plan and addition of language and map addressing Non-Motorized Facilities Plan adopted in September, 2003 was before the Board for Second Reading.

Motion by Everett, second by Everett to adopt the Master Land Use Plan update. Roll call showed Rakowski-yes, VanDyke-yes, Brown-yes, Bushouse-yes, Corakis-yes, Everett-yes.

AMENDMENT TO ZONING ORDINANCE SIDEWALK LANGUAGE

A Planning Commission recommendation for amendments to the Zoning Ordinance to facilitate placement of sidewalks in future development, including definition of sidewalks, a requirement to include sidewalks in uses requiring site plan review, and sidewalks along entry drives in multi-family developments was before the Board for Second Reading.

Supervisor VanDyke advised a letter had been received from Earnie Best objecting to the sidewalk language. In response to a question from Mr. VanDyke, Planning Commission Chair Neil Sikora advised there had been no public comment at the Planning Commission hearings on the text amendments.

Motion by Everett, second by Rakowski to adopt the text amendments. Roll call showed VanDyke-yes, Brown-yes, Bushouse-yes, Corakis-yes, Everett-yes, Rakowski-yes.

WATER MAIN INSTALLATION - SOUTH 7TH STREET

A recommendation from the Sewer/Water Committee to install water main in South 7th Street was presented. The cost of the project would be $31,600 for 10 inch water main and one hydrant. Trustee Bushouse advised Marketing Technologies would be paying their front footage and connecting with a planned expansion.

Motion by Brown, second by Corakis to approve the water main installation at a cost of $31,600. Carried.

DIGITAL ORTHOPHOTOGRAPHY PROJECT

Planner Bugge presented a request to participate in a county wide flyover to obtain updated aerial photographs, noting the current aerials were done five years ago. She advised several other townships, Kalamazoo County, City of Kalamazoo, and the Kalamazoo County Road Commission would also participate in the flyover reducing the cost for each unit. Based on population the cost for the Township would be $2,396.00. She also advised the flyover would be conducted in the spring of 2004 and the new aerials would be installed in the GIS system in the fall.

In response to Board members questions, she advised color and higher resolution photos are available but are more expensive at this time and an update every two years would be preferred.

Motion by Corakis, second by Rakowski to approve the expenditure of $2,396.00 for digital orthophotography photos. Carried.

90-5&6 SPECIAL ASSESSMENT DISTRICT PAY BONDS

Attorney Porter advised the necessary resolution for this item had not been received but would be available for the March 23rd meeting.

REVOKE IFT - WHITMAN SADDLE

A memo from Assessor Cathy Harrell advised the owner of Whitman Saddle had confirmed the business is no longer in existence, the personal property has been removed and the property is for sale, therefore she recommended revoking the Industrial Facilities Tax exemption.

Motion by Brown, second by Everett to adopt the resolution to revoke the IFT for Whitman Saddle. Roll call showed Brown-yes, Bushouse-yes, Corakis-yes, Everett-yes, Rakowski-yes, VanDyke-yes.

OTHER BUSINESS POLICE PROTECTION AGREEMENT

Supervisor VanDyke advised the Board of concerns he had regarding the police protection agreement with the Kalamazoo County Sheriff's Department including conflicting information received regarding the per deputy cost and other costs, i.e., administration fees. He also expressed concern that one deputy assigned to the Township was being "bumped" by another and felt since the Township is paying half of the cost of a deputy, should have some say in who is assigned. Trustee Brown inquired if there would be a conflict with the union in requesting individual deputies. Trustee Bushouse commented that while he did not disagree, the Township negotiated a contract with the KCSD, not the union and has no say in personnel issues and that issue would be an element of renegotiating the contract.

Trustee Corakis commented the officer being "bumped" is a loss to the Township since he is familiar with the area and people. Mr. VanDyke provided the Board with copies of letters he had received from three area businesses protesting the change in officers.

Motion by Bushouse, second by Rakowski to authorize the Supervisor to initiate renegotiation of the contract with the Kalamazoo County Sheriff's Department. Carried.

BIDS FOR CLEANING TOWNSHIP BUILDINGS

Supervisor VanDyke advised the Board he would like to solicit bids for cleaning of Township buildings. Trustee Brown commented the bid process should be very specific and consistent as has been done for lawn maintenance and snow plowing.

Motion by Corakis, second by Brown to review bid sheets for cleaning service at the March 24th meeting.

BOARD MEMBER COMMENTS

Trustee Brown commented on House Bill 4334 which would effect personal property assessments. She felt the schools would lose considerable revenue, the Michigan Townships Association opposes the bill, and a more fair approach to assist small businesses is needed.

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Trustee Corakis advised the 24th Annual Oshtemo Rotary Breakfast would be held on Sunday, March 14th at Ted & Marie's.

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Clerk Everett advised the open house for the Oshtemo Community Center would be held on March 19th from 5:00 p.m. to 8:00 p.m.

There was no further business and the meeting was adjourned at approximately 8:00 p.m.

DEBORAH L. EVERETT
Township Clerk

Attested: JOHN VANDYKE
Supervisor