OSHTEMO CHARTER TOWNSHIP

TOWNSHIP BOARD

March 23, 2004

The Oshtemo Township Board held its work session at the Township Hall. The meeting was called to order at 5:00 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski

Also present were James Porter, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, and Captain William Timmerman of the Kalamazoo County Sheriff's Department.

Captain Timmerman reviewed the police protection agreement currently in place and advised an additional officer is available due to Schoolcraft Township releasing the contract deputy they currently have. There was discussion regarding the scheduling of the additional officer with Captain Timmerman recommending an 11 p.m. to 7 a.m. shift, Tuesday through Saturday.

Trustee Bushouse suggested taking action on the item at the 7:00 p.m. meeting.

Meeting was adjourned at approximately 6:50 p.m.

Supervisor VanDyke called the regular meeting to order at 7:00 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski

Also present were James Porter, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, and 10 interested people.

Motion by Rakowski, second by Corakis to approve the minutes of the March 9th meeting. Carried.

Income to the General and Fire Funds of $29,718.78 and disbursements of $361,810.78 were reported.

Motion by Corakis, second by Rakowski to accept the receipts and disbursements report. Carried.

CITIZENS COMMENTS

None.

LAWN BIDS - 2004

Trustee Brown commented in reviewing the per mow bids Niewoonder & Sons and Hadaway & Sons appeared as most consistent and economical. She noted Niewoonder & Sons is located in the Township and commented the bid process being utilized is working well.

Trustee Corakis commented Niewoonder's total cost per mow last year exceeded the per season bid. It was noted additional mowing was requested outside the bid requirements. Mr. Corakis commented he would prefer the per season bid from Four Seasons at $17,500 over Niewoonder's at $20,000.

Clerk Everett commented she felt a three or four year contract should be considered and would result in a better per season price. She also commented she would prefer Niewoonder or Hadaway since they both have experience with the Township cemeteries.

There was discussion of and comments pro and con regarding considering requesting a three year contract in the next bid process; this will be taken up at a work session.

Motion by Brown, second by Everett to accept the per mow bid from Niewoonder & Sons for lawn maintenance for 2004. Roll call showed Brown-yes, Bushouse-yes, Corakis-no, Culp-yes, Everett-yes, Rakowski-yes, VanDyke-yes.

LIQUOR LICENSE RESOLUTION - UP & DOWN LLC

Clerk Everett advised the liquor license granted by the Board on February 10th to Up & Down LLC for the restaurant at the Elks Lodge requires the State's resolution form from the local unit for final State approval.

Motion by Everett, second by Brown to adopt the resolution approving the liquor license for Up & Down LLC. Roll call showed Bushouse-yes, Corakis-yes, Culp-yes, Everett-yes, Rakowski-yes, VanDyke-yes, Brown-yes.

PAY BONDS - 90-5&6 SPECIAL ASSESSMENT DISTRICT

Treasurer Culp advised the resolution confirming the action of the Board on January 13th to approve paying of the bonds for the 90-5&6 Special Assessment District had been prepared.

Motion by Culp, second by Rakowski to adopt the resolution to pay the bonds for the 90-5&6 Special Assessment District in the amount of $652, 275.00. Roll call showed Corakis-yes, Culp-yes, Everett-yes, Rakowski-yes, VanDyke-yes, Brown-yes, Bushouse-yes.

PROCLAMATION - GRANGE MONTH

A request from the Oshtemo Grange to proclaim April as Grange Month in Oshtemo was received by the Board.

Motion by Corakis, second by Everett to proclaim April as Grange Month for Oshtemo. Carried.

CLEANING SPECIFICATIONS FOR BID PROCESS

Supervisor VanDyke presented for the Board's review specifications for cleaning of Township buildings for bid process. It was recommended that language be added that the work would be done under the direction of the Supervisor or, in his absence, the Clerk or Treasurer.

OTHER BUSINESS

Addendum to Police Protection Agreement

Based on discussion at the Board work session, consensus was to request the available deputy and amend the police protection agreement.

Motion by Corakis, second by Rakowski to amend the 2004 police protection agreement to add an additional deputy at a revised contract amount of $363,568.50. Carried.

Letter to Legislators Regarding Personal Property

Supervisor VanDyke presented a letter the Kalamazoo County Board of Commissioners had written to the area legislators regarding pending legislation concerning personal property tax reform. Trustee Brown commented the letter outlines some of the concerns she had expressed to Rep. Wenke at a recent COG meeting regarding loss of revenue to school districts and other units of government.

Motion by Brown, second by Corakis to send a letter to area legislators supporting the position of the County board. Carried.

BOARD MEMBER COMMENTS

Trustee Bushouse commented the open house for the Oshtemo Community Building went very well.

There was no further business and the meeting was adjourned at approximately 7:35 p.m.

DEBORAH L. EVERETT
Township Clerk

Attested: John VanDyke
Supervisor