OSHTEMO CHARTER TOWNSHIP

JOINT MEETING

June 22, 2004

The Oshtemo Township Board held its work session at the Township Hall. The meeting was called to order at 5:00 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski

Also present were Bob Snell, Township Engineer, Planning Director Jodi Stefforia, Planner Mary Lynn Bugge, Kalamazoo County Road Commissioners Reed Youngs, Lara Meeuwse, and William French, and KCRC Managing Director Ron Reid.

Discussion included 2005 Participating Funds, water and sewer projects for West H Avenue, status of the West Port retention pond, concerns regarding the LaSalle retention pond with the Township Board asking the Road Commission to support efforts for a remedy, the request from a bicycle group for a bike path along N Avenue from 9th Street to 11th Street, the invoice still pending for relocation of the water line for the Stadium Drive reconstruction and a request from Commissioner French that the Township include stop signs in site plan requirements for private roads.

Meeting was adjourned at approximately 6:50 p.m.

Supervisor VanDyke called the regular meeting to order at 7:00 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski

Also present were John Bauckham, Township Attorney, Bob Snell, Township Engineer, Planning Director Jodi Stefforia and approximately 6 interested people.

Trustee Corakis requested the minutes of the June 8th meeting be corrected to show the topsoil for the Parkview/Stadium island plantings was donated by Four Seasons Lawn Care. Motion by Brown, second by Corakis to approve the minutes of the June 8th meeting as corrected. Carried.

Income to the General and Fire Funds of $38,191.45 and disbursements of $141,269.07 were reported.

Motion by Corakis, second by Rakowski to accept the receipts and disbursements report. Carried.

CITIZENS COMMENTS

None.

FIREWORKS PERMIT

An application from Chad Hughson for a fireworks permit was before the Board for consideration. Mr. Hughson advised he would be conducting the fireworks show at 100 North Van Kal on July 3rd. He further advised after speaking with Assistant Fire Chief Jim Wiley he would not be storing the fireworks but would have them delivered the day of the show. Concern was raised that the Township was not listed on the insurance documentation provided. Mr. Hughson advised he would contact his insurance agent.

Motion by Everett, second by Rakowski to approve the fireworks permit subject to the fireworks being delivered the day of the show and adding the Township to his insurance policy. Carried.

AMENDMENT TO PENSION PLAN

Todd Carless from the Burnham & Flower Agency was present to answer questions from the Board concerning a proposed amendment to the Township pension plan through ManuLife that would allow in service withdrawals. He explained it would allow an employee who was still working but who had reached age 55-65, to be determined by the Board, could withdraw pension monies; the current plan does not allow any withdrawal until the end of employment.

Discussion included concerns that an employee choosing early withdrawal understands the tax implications and consensus was to set the age at 62.

Motion by Everett, second by Culp to amend the pension plan allowing in service withdrawals at age 62 and set a policy requiring any employee wishing to utilize early withdrawal meet with a ManuLife representative to be apprised of the tax implications. Carried.

ZONING ORDINANCE TEXT AMENDMENTS &

UPDATE C-R DISTRICT TEXT

Planning Director Jodi Stefforia presented a recommendation from the Planning Commission to approve various text amendments that would incorporate definitions of family day care home, group day care home, hotel, motel, front yard, and clarification of rear yard. She further advised the recommendation included an amendment to require a 20 foot side setback for certain special exception uses in the R-3 District, clarification regarding exterior modification in the Village Commercial District, a requirement for full cutoff building mounted light fixtures, accessory building review modification, and language to address zoning compliance certificates, rather than building permits and certificates of occupancy which are handled under the Building Code, not the Zoning Ordinance.

Ms. Stefforia commented that the proposed amendments also included language regarding sewer connection and placement of dry sewer but suggested this language might be removed pending final discussion with the Township Engineer and Attorney.

Trustee Bushouse inquired how the zoning compliance certificate would be administered and if there would be a fee charged. Ms. Stefforia advised there would be no fee and advised a policy can be established for review at First Reading if the recommendations are approved.

Ms. Stefforia then reviewed the proposed updates to the provisions of the Commercial Restricted - CR Zoning District that would define every use as a Special Exception Use which would allow the Planning Commission to review each proposed development in the district to ensure it fits with the site; the revisions also provide clarification of current language, qualify limitations on allowed uses, and provide for additional uses in the district such as limited retail and scientific/medical laboratories.

Motion by Everett, second by Rakowski to accept the Planning Commission recommendation, removing the language concerning sewer connection and placement of dry sewer, and set First Reading for July 13th. Carried.

PLANNING COMMISSION REQUEST - PERMISSION TO DISTRIBUTE

AMENDMENT TO MASTER LAND USE PLAN - RECLASSIFY 11TH STREET AREA

Planning Director Stefforia advised the Planning Commission, after considering existing land uses and parcel configurations in the area along 11th Street, north of Parkview Avenue recommends reclassifying the area from "Multiple Family Residential" to "Transitional". She further advised the Planning Commission is seeking Township Board permission to pursue the proposed map amendment.

Motion by Rakowski, second by Culp to approve pursuing the proposed map amendment. Carried.

PLANNING COMMISSION REQUEST - PERMISSION TO DISTRIBUTE

AMENDMENT TO MASTER LAND USE PLAN - CHAPTER 6-COMMUNITY SERVICES

Planning Director Stefforia advised the pending ordinance requirement to install dry sewer in new developments, the recently completed Sanitary Sewer Capital Improvement Program as well as numerous approved and/or installed water main extensions has prompted the Planning Commission to consider amendments to the Master Land Use Plan - Chapter 6 - Community Services, to update the sewer and water maps. She further advised the entire chapter needs updating regarding data on parks, cemeteries, township buildings, library, police services, fire department, schools, etc. The Planning Commission is seeking Township Board permission to pursue the proposed updates.

Motion by Culp, second by Brown to approve pursuing the proposed updates. Carried.

BOARD MEMBER COMMENTS

Trustee Corakis inquired regarding status of the water installations in the cemeteries. Clerk Everett advised the City of Kalamazoo had installed the Ford meter box at Genesee Prairie but it must be relocated, and they had not as yet installed the one at West Oshtemo.

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Trustee Rakowski commented the residents of Beech Avenue now have adequate water pressure and an improved intersection at Drake Road.

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Trustee Bushouse advised the new parking area at Flesher Field should be completed by mid July and he has had discussion with Consumers Energy concerning gas and electric for the Drake House.

There was no further business and the meeting was adjourned at approximately 8:00 p.m.

DEBORAH L. EVERETT
Township Clerk

Attested: John VanDyke
Supervisor