OSHTEMO CHARTER TOWNSHIP

TOWNSHIP BOARD

June 14, 2005

Township Board work session was held at the Township Hall. Supervisor VanDyke called the meeting to order at 5:00 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski
Trustee Neil Sikora

Also present was James Porter, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, Planning Director Jodi Stefforia, Planner Mary Lynn Bugge, Ordinance Enforcement Officer Scott Paddock and 1 interested person.

Board Discussion - Ordinance Enforcement Procedures - Discussion was held concerning enforcement procedures for ordinance violations. Consensus was effort should be made toward personal contact with written follow up when possible.

Township Survey - Discussion was held concerning sending out a survey in the next Township newsletter giving residents the opportunity to comment on services, items of interest, etc. Board members will review previous surveys and prepare a list of questions for discussion at the June 28th meeting.

The work session was adjourned at approximately 6:45 p.m.

Supervisor VanDyke called the regular meeting to order at 7:00 p.m.

Also present were James Porter, Township Attorney, Bob Snell, Township Engineer, Planner Mary Lynn Bugge, and 9 interested people.

Motion by Corakis, second by Sikora to approve the May 24th Regular, June 10th and June 13th Special meeting minutes. Carried.

Income to the General and Fire Funds of $111,087.35 and disbursements of $312,776.13 were reported. Motion by Rakowski, second by Culp to accept the receipts and disbursements report. Carried.

CITIZENS COMMENTS

Oliver Spirito, 7041 Steeplechase Court, commented he felt there should be sidewalks and/or bike paths along West Main from 10th Street to the library and on 9th Street from H Avenue to West Main. He further commented a traffic light is needed at West Main and 7th Street.

FIREWORKS PERMIT - WOLVERINE FIREWORKS

An application from Andy Webb for a fireworks permit to conduct a fireworks show on July 2nd at 10463 West H Avenue was before the Board for consideration. Clerk Everett advised the details of the application, including Fire Department approval, were the same as the one Mr. Webb obtained last year.

Motion by Corakis, second by Rakowski to approve the fireworks permit. Carried.

REZONING - SOUTH 9TH STREET "R-2" RESIDENTIAL TO "R-3" RESIDENTIAL

A recommendation from the Planning Commission to approve a rezoning request from Educational Community Credit Union at 1551 South 9th Street, to rezone from "R-2" Residential to "R-3" Residential, was before the Board for First Reading.

Motion by Everett, second by Corakis to set Second Reading for June 28th. Carried.

RECOMMENDATION FROM PLANNING COMMISSION TEXT AMENDMENT - FLAG POLE HEIGHT

Attorney Porter advised First Reading had not been properly noticed for this item, therefore, it could not be considered for Second Reading at this time.

Motion by Rakowski, second by Corakis to set Second Reading for June 28th. Carried.

PRELIMINARY APPROVAL OF A PRELIMINARY PLAT - TUSCANY PLAT

Planner Bugge presented the Tuscany Plat for preliminary approval of a preliminary plat.

She advised the Planning Commission had reviewed the plat and recommended approval subject to all streets being public and approved by the Kalamazoo County Road Commission, no deviation for sidewalks was granted, a deviation to allow Toscana Street/Mirabelle to exceed 1,000 feet should be granted, street lighting to comply with the Zoning Ordinance, no variance for setback relief should be granted for any lot, and all lots are subject to approval by Kalamazoo County Human Services Department for well and septic. She advised the proposed lots comply with ordinance requirements and density limitations. She noted approval should be subject to review and approval of the plan by the Kalamazoo County Drain Commissioner and Step 1 fees have been paid.

Ms. Bugge further advised the Township currently holds a 66 foot easement along the east property line and the adjacent property and recommended it be released once the public streets are constructed and accepted by the Kalamazoo County Road Commission since the interior streets of the proposed plat could be used for access to the adjoining properties should they develop.

Emilio Dacoba, developer of the plat, commented he felt the requirement of sidewalks would encroach on the green space, would detract from the rural neighborhood, and are only useful when they go someplace, and requested the requirement be waived.

Board member comments included concerns of setting a precedent if the requirement was waived, as property develops the connections will be made, and sidewalks are a benefit for children in a neighborhood.

Motion by Corakis, second by Rakowski to grant preliminary approval of a preliminary plat subject to the conditions of the Planning Commission recommendation, subject to approval by the Kalamazoo County Drain Commissioner and Kalamazoo County Human Services Department, and release the 66 foot easement once streets are constructed and accepted by the Kalamazoo County Road Commission. Carried.

REVOCATION OF PILOT - HOPE WOODS

Treasurer Culp advised the needed information for this item had not been received.

Motion by Culp, second by Rakowski, to table the item to the June 28th meeting. Carried.

CLEANING BIDS

Three bids for cleaning of Township facilities were received. Treasurer Culp noted Josh Brady, Township Maintenance, has done an excellent job in performing the cleaning since the previous contract expired and suggested this item be tabled to discuss with Mr. Brady if he would wish to continue.

Motion by Corakis, second by Rakowski to table the item to the June 28th meeting. Carried.

OTHER BUSINESS LIQUOR LICENSE TRANSFER

Clerk Everett advised a request had been received for transfer of the liquor license held by ChiChi's to Cheeseburger in Paradise, the new occupant of the former ChiChi's site.

Chris Robertson, Operations Manager advised two transfers were required; one from ChiChi's to OS Realty and one from OS Realty to Cheeseburger in Paradise.

Clerk Everett noted only one notice had been received from the State. Attorney Porter felt both transfers could be approved and the Clerk authorized to sign the second notice when received.

Motion by Corakis, second by Culp to approve the transfer and authorize the Clerk to sign both notices. Carried.

CHANGE ORDER - MEIJER SEWER EXTENSION

Engineer Snell advised since a sewer easement agreement had been reached with Ken Patel, the sewer extension from 9th Street to the pump station can be completed. He advised the extension was part of the original bid, but conditioned upon acquiring the easement. He noted the cost increase is offset by a lien of $59,000 to be applied to Mr. Patel's property.

Motion by Corakis, second by Rakowski to approve the change order in the amount of $43,504.25. Carried.

BOARD MEMBER COMMENTS

Trustee Corakis advised sun tunnels will be installed in the rest room buildings at the Township Park and Flesher Field.

He also advised installation of the PVC edging around the playgrounds would be done within the week and trees for Flesher Field have been ordered.

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Trustees Bushouse and Corakis met with representatives of the Community Access Center regarding a new agreement and will have a recommendation for the Board at the June 28th meeting.

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In response to an inquiry from Trustee Rakowski, Mr. Bushouse advised a letter has been forwarded to Kalamazoo College regarding the driveway easement for the Drake House.

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Treasurer Culp noted the new printer completed tax bills in three hours.

There was no further business and the meeting was adjourned at approximately 8:00 p.m.

DEBORAH L. EVERETT
Township Clerk

Attested: JOHN VANDYKE
Supervisor