OSHTEMO CHARTER TOWNSHIP

TOWNSHIP BOARD

July 12, 2005

Township Board work session was held at the Township Hall. Supervisor VanDyke called the meeting to order at 5:00 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski
Trustee Neil Sikora

Also present was James Porter, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, Planning Director Jodi Stefforia, Planner Mary Lynn Bugge, and 1 interested person.

Community Access Center - "Hap" Haasch, director of the CAC was present and requested the Board table Item 10 on the regular agenda to provide him an opportunity to meet with Attorney Porter, and Trustees Bushouse and Corakis regarding the draft agreement.

Non-Profit, Special Event Signs - Discussion was held concerning ordinance language to address signs for non-profit special events. Consensus was to allow them at no fee for up to 14 days prior to an event, off site display allowed with property owner's permission but not in any road right of way. The Planning Department will draft language for this item for Planning Commission review.

KL Landfill Future Use - Discussion was held concerning future use of the landfill property as a park. The Park Committee and Planning Director will invite Kalamazoo County Parks representative to meet with them.

The work session was adjourned at approximately 6:45 p.m.

Supervisor VanDyke called the regular meeting to order at 7:00 p.m.

Also present were James Porter, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, and 8 interested people.

Motion by Sikora, second by Corakis to approve the June 28th regular minutes. Carried.

Income to the General and Fire Funds of $151,242.00 and disbursements of $141,552.93 were reported. Motion by Corakis, second by Rakowski to accept the receipts and disbursements report. Carried.

CITIZENS COMMENTS

None.

DISCUSSION - KL LANDFILL ISSUE

Special Counsel Mike Ortega reviewed the Township's position concerning the dispute resolution process with the EPA regarding the landfill cap. Consensus was to continue discussions with the KL Group regarding future use of the property.

PRESENTATION - KALAMAZOO COUNTY

Kalamazoo County Commissioner Bob Brink, Sheriff Mike Anderson, Prosecuting Attorney Jeff Fink, and Cooper Township Trustee Jim Frederickson presented information regarding the millage requests on the August 2nd ballot.

PLANNING COMMISSION RECOMMENDATION

PRIVATE STREET TEXT

A recommendation from the Planning Commission to adopt a new ordinance section to allow for private streets in non-residential site condominiums was before the Board for First Reading. An amendment to Section 60.480(f) to insert the language "plant material" to indicate landscaping consistent with requirements of a Type A green space was also presented.

Motion by Sikora, second by Corakis to accept the recommended text with the amendment to Section 60.480(f) and set Second Reading for August 9th. Carried.

REPORT FROM ATTORNEY - HOPE WOODS

Attorney Porter advised after researching the matter, he had determined the PILOT granted to Hope Woods could not be revoked as it met the criteria of the ordinance it was granted under. He recommended the current ordinance be amended to reserve the right to change criteria. He also recommended an annual review be done of all PILOT properties to verify they maintain MISHDA status.

Cathy Schuster, representing Hope Woods advised the complex consists of 150 units, 62 of which are rented to low income seniors. She advised current occupancy rate was 67 units.

COMMUNITY ACCESS CENTER AGREEMENT

As discussed at the work session, Hap Haasch, Director of the Community Access Center requested the item be tabled to allow further discussion.

Motion by Corakis, second by Everett to table the item to the August 9th meeting. Carried.

RESOLUTION - 9TH STREET BRIDGE

A request from the Kalamazoo County Road Commission for a resolution supporting the rehabilitation and widening of the 9th Street Bridge over Amtrak, south of KL Avenue was before the Board.

Motion by Corakis, second by Sikora to adopt the resolution. Carried.

RESOLUTION - CIVIL RIGHTS

As part of the application process for the Community Development Block Grant, a resolution declaring the Township's public policy which opposes housing and employment discrimination is recommended.

Motion by Rakowski, second by Sikora to adopt the resolution. Carried.

OTHER BUSINESS

CHANGE ORDER - BUILDING ADDITION

Trustee Bushouse presented a change order concerning the building addition for the following items; rerouting of storm sewer system and discharge to retention area (-$2200.00), install four additional parking lot lights (+$11,345.00), install three sleeves under new entrance drive (+$550.00), and removal of foundation of previous building found on the property (+$15,021.00).

Motion by Corakis, second by Bushouse to approve the change order in the amount of $24,716.00. Carried.

ARCHITECT AGREEMENT

A proposed agreement with Architect Terry Schley for design of future Fire Department expansion and record storage facilities when the current township office is vacated was presented for consideration.

Motion by Rakowski, second by Corakis to approve the agreement. Carried.

WELCOME SIGNS

Trustee Corakis advised he had acquired pricing for the "Welcome to Oshtemo" signs to be placed at entry points to the Township.

Motion by Corakis, second by Rakowski to approve the purchase of 24 signs at $62.50 each to be installed by the Kalamazoo County Road Commission. Carried.

PARK COMMITTEE - PICNIC TABLES

Trustee Corakis presented a proposal from the Park Committee to purchase picnic tables for the Oshtemo Community Center, and additional tables for the Grange, Flesher Field, and Township Park.

Motion by Corakis, second by Sikora to approve the purchase of 12 picnic tables at $129.00 each and 4 child size tables at $45.00 each. Carried.

BOARD MEMBER COMMENTS

The Park Committee advised they had toured the Grange property and would be making recommendations for additional playground equipment, and adding sand around the existing swings. They also observed the building needed smoke and carbon monoxide detectors.

Trustee Sikora advised he, Jo Silberman, and Jim Turcott recently planted flowers in the traffic island at Stadium and Parkview; the flowers were donated by Dave Corning. Trustee Corakis commented he had added mulch and would keep them watered.

Trustee Sikora commented an "Adopt a Flower Bed" program at other township locations might be a good way to involve the community.

Trustee Corakis commented trees have been planted at Flesher Field.

There was no further business and the meeting was adjourned at approximately 9:15 p.m.

DEBORAH L. EVERETT
Township Clerk

Attested: JOHN VANDYKE
Supervisor