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OSHTEMO CHARTER TOWNSHIP

TOWNSHIP BOARD

January 8, 2002

Public Comment session was held at the Township Hall. Supervisor VanDyke called the meeting to order at 6:00 p.m.

PRESENT: Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Tom Brodasky
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Jim Worline

Also present was Marc Elliott, Township Engineer, and 1 interested person.

PUBLIC COMMENT

None.

DISCUSSION ITEMS

Township Engineer Elliott briefed the Board on Federal and State regulations that will be implemented requiring local units to establish a watershed management plan. He advised a group of several local units have been meeting to work on this as a collaborative effort; he as well as Planning Director Jodi Stefforia and Supervisor VanDyke have attended the meetings. The requirements will need to be met within the next two years.

Board members discussed goals each would like to accomplish in 2002. The list included the following:

Become more proactive regarding sewer and water projects.

Take a six-month break in passing new ordinances/review current ordinances.

Complete Personnel Policy revision.

Initiate work sessions for the Board.

Pursue a rental housing code.

Pursue expansion of police district.

Establish record retention and retrieval system for records/address record storage needs.

Convert ordinance books to electronic format and place on web site.

Pursue development of Midwest Alum/Viking property on Stadium Drive.

Initiate dialogue with neighboring units regarding standardizing of fire department equipment.

Make tax/property information available on the web site.

Update parks plan.

Pursue intergovernmental cooperation/invite neighboring units to Board meetings.

Pursue connection of building and fire department databases.

Complete fire inspections.

Update web page/add photos/establish e-mail for each elected official.

Address problem of LaSalle drain.

Stimulate community to attend meetings.

Hold roundtable Board discussions.

Discussion concerning how to accomplish these goals included the need for more time for discussion and that perhaps additional meeting time would be necessary.

Motion by Brodasky, second by Culp to begin the 2nd meeting of each month at 5:00 p.m. for Board discussion on the goals established. Carried.

Supervisor VanDyke called the regular meeting to order at 7:05 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Tom Brodasky
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Jim Worline

Also present was Patricia Mason, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, Planner Mary Lynn Bugge, and approximately 6 interested people.

Trustee Worline requested the December 18th minutes be corrected to add the word "probationary" concerning the promotions of Firefighters Wilton and Putman. Motion by Brown, second by Brodasky to approve the minutes as corrected. Carried.

Income to the General Fund of $39,832.89 and disbursements of $122,592.57 and income to the Fire Fund of $2880.01 and disbursements of $37,113.39 were reported. Motion by Worline, second by Culp to accept the report as presented. Carried.

CITIZENS COMMENTS

State Representative Jerry VanderRoest was present and commented indications are for an upturn in the economy this summer but there could still be some revenue sharing cuts. Trustee Brown inquired if the Federal government or the State education fund will fund the new federal education requirement. Mr. VanderRoest indicated the current MEAP tests might meet the federal requirements.

LIQUOR LICENSE APPLICATION POLICY

The Board reviewed the revised policy as presented by Attorney Mason. There was discussion regarding the time frame necessary to allow applicants sufficient time to prepare the required documents and time needed by the Planning Department to review submitted sketch plans.

Scott Makohn presented a proposal to Board members, expressing he has a strong interest in applying for one of the available licenses.

Motion by Culp, second by Brodasky to publish a deadline of 5:00 p.m., February 12, 2002 for receiving applications, with the public hearing for applications to be held at the March 12th Board meeting. Roll call vote showed Brodasky-yes, Brown-yes, Bushouse-yes, Culp-yes, Everett-yes, VanDyke-yes, Worline-yes.

HOPE WOODS - EXTENSION OF PILOT STATUS

Michael Perlman was before the Board to request an extension of the Payment in Lieu of Taxes (PILOT) status granted in January 2001 which has expired due to the project not commencing within one year. He advised the project has a new contractor and is on the MSDHA agenda this month for approval which they expect to be granted and they expect to begin construction in March, weather permitting. He requested a 180-day extension on the PILOT approval.

Motion by Worline, second by Worline to grant the extension until July 9, 2002. Roll call vote showed Brown-yes, Bushouse-no, Culp-yes, Everett-yes, VanDyke-yes, Worline-yes, Brodasky-yes.

OSHTEMO WOODS - PHASE 1

TENATIVE APPROVAL OF A PRELIMINARY PLAT

Planner Mary Lynn Bugge presented a recommendation from the Planning Commission for tentative approval of a preliminary plat-Step 1, for Oshtemo Woods-Phase 1. The proposed phase consists of 59 single-family lots on approximately 30.6 acres northwest of the Whitegate Plat. She further advised the plat would be serviced by public sewer and water, Castleton Lane and Lamplighter Lane would be extended and Coddington Lane is proposed to be extended subject to a variance for exceeding permitted length. A new road, Oshtemo Wood Lane, connecting Coddington Lane to Venture Park Road is also proposed. Ms. Bugge further advised the Planning Commission recommends approval subject to the following: legal opinion showing ownership of the land, approval of the road system by the Kalamazoo County Road Commission, appropriate changes to the Venture Park condominium regarding Oshtemo Woods prior to Step II, and street lights as required by ordinance. She further advised the Planning Commission encouraged the developer to preserve the historic trees to the extent possible, establish a recreation area, and include sidewalks in the project.

Engineer Snell inquired regarding the status of the original outlots established in the Whitegate Plat. Developer Mike Ahrens advised they were deeded to the Kalamazoo County Road Commission and would continue to be used for drainage. Mr. Ahrens also commented he had worked with the residents of the Whitegate plat regarding their concerns about traffic; he does plan to put sidewalks in the proposed plat, and would like to talk with the Township about establishing a park.

Motion by Brodasky, second by Worline to grant the variance regarding the length of Coddington Lane and grant tentative approval of a preliminary plat subject to the stipulated conditions. Carried.

PLANNING COMMISSION RECOMMENDATION

PROPOSED FENCE ORDINANCE

Planner Bugge presented a proposed ordinance recommended by the Planning Commission establishing minimum criteria for fences. She advised the Township Office receives frequent inquiries on the issue. The proposed ordinance would clarify placement, height and type of fencing permitted with distinctions between needs of various zoning classifications noted. It would also establish unsafe fencing as a nuisance enabling the Ordinance Enforcement Officer to deal with situations as they arise.

Trustees Bushouse felt this was stepping over the line, neighbors should talk. Supervisor VanDyke inquired how the ordinance would affect farm operations. Trustee Worline felt this was overstepping the Board's bounds. Trustee Brown felt the ordinance would create problems and was not necessary. Trustee Brodasky commented he had no problem with the ordinance. Attorney Mason advised the Board could return the proposed ordinance to the Planning Commission for review.

Motion by Worline, second by Culp to return the proposed fence ordinance to the Planning Commission. Carried.

POVERTY EXEMPTION GUIDELINES

A resolution allowing exemption from property taxes for persons or families meeting Federal and State guidelines was presented. Local units are required to adopt a resolution each year setting the standards.

Motion by Brown, second by Culp to approve the poverty exemption guidelines for 2002. Roll call vote showed Bushouse-yes, Culp-yes, Everett-yes, VanDyke-yes, Worline-yes, Brodasky-yes, Brown-yes.

PARK COMMITTEE RECOMMENDATION

LIGHTING FOR FLESHER FIELD

Trustee Bushouse presented a recommendation from the Park Committee for installation of lighting at Flesher Field in the pavilion and a light pole in the new parking area at the west end of the park. He advised a water line could also be installed when the conduit is installed for the light pole.

Motion by Bushouse, second by Brodasky to approve the expenditure of $ 7,175.00 for the electrical work and installation of the water line by Township maintenance personnel. Carried.

OTHER BUSINESS

Clerk Everett advised the need to establish an Election Commission consisting of the Clerk and two Trustees as required by Michigan Election Law.

Motion by Everett, second by VanDyke to appoint Trustee Brodasky and Trustee Worline to the Election Commission. Carried.

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Supervisor VanDyke advised he felt the Board should consider declaring Martin Luther King Day a Township holiday, noting that Federal and State offices, and most banks are closed.

Motion by Worline, second by Brodasky to declare Martin Luther King Day a Township holiday. Carried.

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Clerk Everett presented a proposed resolution from the Kalamazoo County Human Services Department endorsing the 9th Annual Walk for Warmth on February 23rd which provides emergency heating assistance.

Motion by Everett, second by Brown to adopt the resolution supporting the Walk for Warmth. Carried.

There was no further business and the meeting was adjourned at approximately 8:30 p.m.

DEBORAH L. EVERETT
Township Clerk
Attested: John VanDyke
Supervisor