THE CHARTER TOWNSHIP OF OSHTEMO

Township Board Minutes

February 8, 2000

The Oshtemo Township Board held its regular meeting at the Township Hall. The meeting was called to order by Supervisor Fleckenstein, at 7:00 p.m.

PRESENT:
Supervisor Ron Fleckenstein
Clerk Deb Everett
Treasurer Lois Brown
Trustee Norm Anderson
Trustee Marvin Block
Trustee David Bushouse
Trustee Fred Johnson

Also present was Richard Reed, Township Attorney, Bob Snell, Township Engineer, and 12 interested people.

Motion made by Block, seconded by Anderson to approve the minutes of the January 25, 2000 meeting as prepared. Carried.

Income to the General Fund of $24,495.31 and disbursements of $44,547.47 were reported. Income to the Fire Fund of $84,326.38 and disbursements of $53,481.82 were reported. Motion made by Johnson, seconded by Bushouse to acknowledge the receipts and pay the bills. Carried.

CITIZENS COMMENTS

None.

GYPSY MOTH SPRAY PROGRAM

Carol Carter, Kalamazoo County Gypsy Moth Coordinator presented information regarding the spray program the County will be participating in this spring. In response to Board members and audience questions, Ms. Carter advised the following:

The study done by the County which included reports from residents and a field investigation has identified six Aspray blocks@ in the Township where an infestation of gypsy moths had been found.. A map was presented showing the area which at this time include the Wickford Plat, Big Rock Road, North 3rd Street, Forest Glen Plat, North 5th Street and North 9th Street from West Main to H Avenue, North 7th Street, Country Trails Plat, West Port Plat, Twelve Oaks Plat and West N Avenue from Carver Drive to South 6th Street.

Qualifying properties will be sprayed with Bacillus thuringiensis (Bt), a bacterium found naturally on leaves and in the soil. An insecticide has been developed that is specific to gypsy moth caterpillars and is harmless to people, birds, fish and beneficial insects. Bt is not a contact insecticide; to be effective it must be sprayed on the leaves that the caterpillars eat and ingested.
Spraying would be conducted in late May or early June depending on weather conditions.

The program is voluntary and any property owner wishing not to have their property sprayed may decline; their property along with a 100 foot buffer would be exempted, however they may waive the 100 foot buffer to accommodate neighbors who wish to have their property sprayed.

The program is being financed 50% by the U.S. Forest Service with the balance paid by the landowner, at a rate of $29.00 per 1.5 acres. Payments would be collected by the Township and forwarded to the County.

Notification letters, objector cards and Bt information will be sent to all property owners in the Aspray blocks@ around March 1st. Any property owner wishing not to have their property sprayed must return the objector card by March 15th.

Motion made by Brown, seconded by Johnson to participate in the program and agree to be the collecting agency for the payments. Carried.

PROPOSED ORDINANCE-ADULT REGULATED USES

The proposed ordinance regarding Adult Regulated Uses was before the Board for Second Reading.

Motion made by Block, seconded by Anderson to adopt the ordinance. Roll call vote showed Bushouse-yes, Johnson-yes, Block-yes, Anderson-yes, Brown-yes, Everett-yes, Fleckenstein-yes.

PROPOSED AMENDMENT-COMMUNICATION TOWERS ORDINANCE

The proposed amendment to the Communications Tower Ordinance, was before the Board for First Reading.

Motion made by Everett, seconded by Block to set Second Reading for February 15th. Carried.

PROPOSED AMENDMENT-NOISE ORDINANCE

The proposed amendment to the Noise Ordinance that would exempt snow removal as a violation was before the Board for Second Reading.

Supervisor Fleckenstein indicated he had been in contact with the resident who had filed the complaint. The resident did not wish to address the Board but wished to inform them he would like the current ordinance enforced as written. Attorney Pat Mason had advised that prosecution under the existing ordinance would likely be unsuccessful and advises that the ordinance be amended as recommended.

Treasurer Brown advised that she also had been contacted by the resident and while understanding his concerns, her position remains that snow removal is an essential service and thus should be exempt from the noise ordinance.

Mr. Fleckenstein advised he received another call from the resident stating he spoke with a Kalamazoo County Sheriff Department deputy who indicated he would issue a violation for snow removal noise; the resident intends to investigate this further.

Motion made by Block, seconded by Brown to set Second Reading for February 15th. Carried
6-1 with Bushouse voting no.

PROPOSED ORDINANCE-MICHIGAN ELECTRICAL CODE

The proposed ordinance regarding the Michigan Electrical Code was before the Board for Second Reading.

Motion made by Anderson, seconded by Everett to adopt the ordinance. Carried.

DIGITAL ORTHOPHOTOGRAPHY

Supervisor Fleckenstein advised the Board the contract with Kalamazoo County for digital orthophotography of the township was ready for signature. The expenditure of $7,000 had been approved previously, however, the actual contract amount will be $6,500.

Engineer Snell commented this will be a very beneficial tool; the last topography studies were done in 1964 and the digital photography will be more accurate.

In response to a question from Trustee Bushouse, Engineer Snell advised the mapping system will be compatible with our current computer equipment and mapping program.

Motion made by Johnson, seconded by Block to authorize the Supervisor to sign the contract.
Carried.

POLICE PROTECTION AGREEMENT-2000

An addendum to our agreement with the Kalamazoo County Sheriff Department for police protection in 2000 was presented. The amount of $287,682, was provided for in the 2000 budget and represents one half of the cost for the six officers assigned to the Township.

Trustee Block inquired if more officers would be required as development continues. Supervisor Fleckenstein advised it would depend on the level of activity. He further advised funding for the contract is comprised of General Fund revenue and millage from a police protection district from the commercial area east of US 131 on West Main and other districts could be considered if the need arises.

Motion made by Block, seconded by Anderson to approve the 2000 Addendum to the Police Protection Agreement. Carried.

VISION CARE SERVICE PLAN

Supervisor Fleckenstein presented a proposal to add a vision care plan to the employee benefit package. The plan is with Blue Cross/Blue Shield and would cover eye exams, glasses and contacts with a co-pay for those using a doctor who participates with the plan and lesser benefits paid to doctors who do not participate. The cost per month would be $ 6.69 for employee only, $14.84 employee and 1 dependent, and $15.69 employee and family, to be paid by the Township.

In response to questions from Treasurer Brown, Mr. Fleckenstein advised that he did receive a list of participating doctors, the reaction of those employees he had spoken with was very positive, some benefit would be recognized by employees whose doctor did not participate in the plan, and the plan does require 100% participation. He further advised that he would seek board approval in the future of a requirement for all employees to have an annual eye exam; due to extensive use of computers, annual exams are recommended.

Kadir Mohmand, 6147 Old Log Trail inquired if the benefit was for full time or part time employees and stated it would be unfair for part time board members to receive the benefit.
Mr. Fleckenstein indicated the plan would be for full time employees.

Motion made by Anderson, seconded by Johnson, to approve the vision care plan. Carried.

ROAD PROJECTS-2000

The Road Committee presented the following list of road improvement projects for 2000:

Overlay projects - West H Avenue from North 2nd to North 3rd
                             South 6th Street from Stadium Drive to West ML Avenue
                             West ML Avenue from South 8th to South 6th
Wedge & Chip Seal - West H Avenue from VanKal to North 2nd
                                   West N Avenue from South 9th to South 11th
Microseal - Wickford Drive, Wyndham Drive, Walker Trail, Highland View Drive, Kullenbrooke Drive, Hobbit Circle, Greystone Road, Old Forest Drive, Forest Creek Drive, Springwood Hills plat.

Projects total $256,852.

Funding - 2000 Budget     80,000 (will need 30,885 to match KCRC)
                                      110,885 Par Funds
                                          7,920 Carry over Par Funds
                                          9,487 Carry over Twp Funds
                                        28,488 Assessment
Total Funding                  267,665                    

In response to questions from board members, Road Committee Chairman Norm Anderson advised that combining South 6th and West ML into one project would be considered and the committee was advised by the Road Commission the West N Avenue project is not shared with Texas Township.

Concerns about the West N Avenue project included the amount of construction traffic due to development of the industrial park and occupants of the park that will generate heavy amounts of truck traffic. Mr. Fleckenstein commented a discussion had been held several months ago with the Road Commission, the industrial park developer, Township Engineer and the Supervisor of Texas Township regarding West N Avenue and the Road Commission=s interest in a portion of it being an all weather road. They felt grants might be available to fund such a project due to the industrial use. The Road Committee was not aware of this discussion and it was felt this project should be held aside until this can be explored.

It was clarified that the Springwood Hills area microseal was held over from 1999 due to the installation of water lines.

Motion made by Brown, seconded by Johnson to approve the 2000 road improvement projects as presented with the exception of West N Avenue. Carried.

Mr. Anderson then presented the resolutions for the overlay projects.

Motion made by Anderson, seconded by Block to adopt the resolution for the special assessment district for the overlay of West H Avenue from North 2nd Street to North 3rd Street. Roll call vote showed Block-yes, Anderson-yes, Bushouse-yes, Johnson-yes, Everett-yes, Brown-yes, Fleckenstein-yes.

Motion made by Brown, seconded by Anderson to adopt the resolution for the special assessment district for the overlay of South 6th Street from Stadium Drive to West ML Avenue. Roll call vote showed Johnson-yes, Bushouse-no, Everett-yes, Brown-yes, Block-yes, Anderson-yes, Fleckenstein-yes.

Motion made by Block, seconded by Anderson to adopt the resolution for the special assessment district for the overlay of West ML Avenue from South 8th Street to South 6th Street. Roll call vote showed Anderson-yes, Block-yes, Brown-yes, Everett-yes, Bushouse-no, Johnson-yes, Fleckenstein-yes.

REPLACEMENT OF ELECTRICAL PANEL

Supervisor Fleckenstein presented a proposal to upgrade the electrical system of the Township Hall and Fire Station to an 800 amp service.

After an inquiry from Trustee Bushouse about three phase service being available it was agreed that would be a more efficient upgrade. Mr. Fleckenstein felt this information could be available for the February 15th meeting.

Motion made by Block, seconded by Everett to postpone any action until February 15th. Carried.

BOARD MEMBER COMMENTS

Supervisor Fleckenstein reminded the Board the next meeting would be February 15th, moved from February 22nd due to the Presidential Primary Election.

He also advised the Board that the definition of a dwelling item would be back from the Planning Commission for the February 15th agenda.

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Trustee Anderson advised he would not be present at the February 15th

There was no further business and the meeting was adjourned at 9:15 p.m.

 

DEBORAH L. EVERETT                                              Attested: RON FLECKENSTEIN
Township Clerk                                                                                 Supervisor