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OSHTEMO CHARTER TOWNSHIP

TOWNSHIP BOARD

February 25, 2003

THE CHARTER TOWNSHIP OF OSHTEMO

Township Board Meeting

February 25, 2003

The Oshtemo Township Board held its work session at the Township Hall. Supervisor VanDyke called the meeting to order at 5:00 p.m.

PRESENT:

Supervisor John VanDyke

Clerk Deb Everett

Trustee Lois Brown

Trustee Dave Bushouse

Trustee Ted Corakis

Also present was Township Engineer Marc Snell, Planning Director Jodi Stefforia, and Planner Mary Lynn Bugge.

DISCUSSION - ENGINEER UPDATES

Stadium Drive Sewer Project - Engineer Elliott advised the Township has been invoiced by the Kalamazoo County Road Commission for relocating the water line during the Stadium Drive widening project. He felt this was not a Township expense and a meeting had been requested to discuss the issue.

Meijer/West Port Sewer - Mr. Elliott inquired if the Board wished to pursue obtaining an easement for sewer across the property between Meijer and the West Port area. He advised Meijer might be willing to participate in constructing a pump station, which could serve a large area including Meijer, properties on West Main and the West Port area. Consensus was to pursue the issue as a Township project.

Phase II Stormwater Application - Mr. Elliott reviewed the Phase II Stormwater Application process necessitated by the Clean Water Act. He advised the document is ready for submittal to MDEQ for approval.

North 6th Street Project - Trustee Bushouse inquired if the possibility of installing a water line and dry sewer line during the Road Commission's reconstruction of North 6th Street had been explored. Mr. Elliott advised these were being discussed.

Meeting was adjourned at approximately 6:50 p.m.

Supervisor VanDyke called the regular meeting to order at 7:00 p.m.

PRESENT:

Supervisor John VanDyke
Clerk Deb Everett
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Ted Corakis

Also present was Township Attorney Robert Engels, Township Engineer Marc Snell, Planning Director Jodi Stefforia, Planner Mary Lynn Bugge and 8 interested people.

Motion by Brown, second by Corakis to approve the minutes of the February 11th regular meeting and the February 18th joint meeting. Carried.

Income to the General and Fire Funds of $105,240.02 and disbursements of $138,564.19 were reported. Motion by Corakis, second by Brown to accept the receipts and disbursements report. Carried.

CITIZENS COMMENTS

None.

AGRICULTURAL AND RURAL RESIDENTIAL LAND USE
PLANNING COMMISSION RECOMMENDATION - FIRST READING

Planning Commission recommendations regarding the Agricultural and proposed Rural Residential zoning districts was before the Board for Second Reading.

Lauren Kristen inquired how these new districts would affect the number of dogs allowed. Planning Director Stefforia advised language addressed livestock, not dogs and cats, and kennels would be allowed in the Rural Residential district.

Motion by Everett, second by Brown to adopt the amendment to the zoning ordinance regarding the Agricultural and Rural Residential Districts and all appropriate amendments. Roll call showed Bushouse-yes, Corakis-yes, Everett-yes, VanDyke-yes, Brown-yes.

Motion by Everett, second by Brown to adopt a resolution amending the Master Land Use Plan. Roll call showed Corakis-yes, Everett-yes, VanDyke-yes, Brown-yes, Bushouse-yes.

PROPOSED ORDINANCE - RENTAL HOUSING REGISTRATION

Supervisor VanDyke advised Board discussion at a previous work session led to a consensus to reset this item since two Board members were absent for this meeting.

Motion by Corakis, second by Bushouse to reset Second Reading for March 11th. Roll call showed Brown-yes, Bushouse-yes, Corakis-yes, Everett-yes, VanDyke-yes.

SEWER FEES

A recommendation from the Sewer/Water committee to make the following revisions to the sewer fee resolution was presented.

In developments where the developer installed the sewer mains, the Township would charge the benefit fee of $2,000.

If a property owner desires a new sewer lead rather than utilizing an existing lead, they will be responsible for the full cost.

The developer shall furnish the Township with a hard copy and digital copy plan and profile set of as-constructed drawings.

Motion by Bushouse, second by Corakis to adopt the revised sewer fee resolution. Roll call vote showed Everett-yes, VanDyke-yes, Brown-yes, Bushouse-yes, Corakis-yes.

SEWER FEE REQUEST - HOPEWOODS

As directed by the Township Board at the January 14th meeting, the Sewer & Water Committee considered the request of Hopewoods that the Township apply the previous (2002) schedule for water and sewer connection fees for the project.

Trustee Bushouse advised the committee was concerned about the possible precedence that would be set in granting this request, and recommends denial of the request from Hopewoods and that the 2003 water and sewer connection fee schedules be followed for this project.

Motion by Bushouse, second by Brown to deny the request from Hopewoods and calculate water and sewer connection fees for the project at 2003 rates. Carried.

PHASE II STORMWATER APPLICATION

Engineer Elliott reviewed the Phase II Stormwater Application permit process as mandated by the Clean Water Act. The mandate requires local units of government to implement measures to improve and/or protect surface waters and local procedures must be approved by MDEQ.

Trustee Brown commented those working on this project should be commended for the time spent on this effort.

Motion by Brown, second by Everett to authorize the Supervisor to submit the Phase II Stormwater Application to MDEQ for approval. Carried.

BUDGET ADJUSTMENT

Clerk Everett advised a budget adjustment would be required to transfer funds to the newly established revolving improvement fund.

Motion by Brown, second by Bushouse to approve the budget adjustment. Roll call vote showed Everett-yes, VanDyke-yes, Brown-yes, Bushouse-yes, Corakis-yes.

ELECTION COMMISSION APPOINTMENT

Clerk Everett advised the need to appoint an election commission as there will be a special election to fill the County Commission District 5 seat that has become vacant, therefore an election commission, consisting of the Clerk and two Trustees, as mandated by State statute, would need to be appointed at this time. She advised former Trustees Worline and Brodasky held these positions.

Motion by Everett, second by Brown to appoint Trustee Corakis and Trustee Rakowski to the Township election commission. Roll call vote showed VanDyke-yes, Brown-yes, Bushouse-yes, Corakis-yes, Everett-yes.

CHANGE MARCH 25TH BOARD MEETING DATE

Clerk Everett advised the special primary election to fill the county commission vacancy would take place on March 25th and the special general election on April 29th. Since March 25th is a Township Board meeting date, it would be necessary to reschedule the board meeting.

Motion by Brown, second by Bushouse to reschedule the March 25th Township Board meeting to March 24th. Carried.

OTHER BUSINESS

Trustee Brown advised a resolution affirming salaries of elected officials should be adopted.

Motion by Brown, second by Bushouse to reaffirm salary of the Township Supervisor. Roll call vote showed VanDyke-abstain, Brown-yes, Bushouse-yes, Corakis-yes, Everett-yes.

Motion by Brown, second by Bushouse to reaffirm salary of the Township Clerk. Roll call vote showed Brown-yes, Bushouse-yes, Corakis-yes, Everett-abstain-VanDyke-yes.

Motion by Brown, second by Bushouse to reaffirm salary of the Township Treasurer. Roll call vote showed Bushouse-yes, Corakis-yes, Everett-yes, VanDyke-yes, Brown-yes.

Motion by Brown, second by Bushouse to reaffirm salary of the Township Trustees. Roll call vote showed Corakis-yes, Everett-yes, VanDyke-yes, Brown-yes, Bushouse-yes.

Engineer Elliott presented a change order to install an additional transformer for the pump station in the Savannah sanitary sewer pump station. He advised the transformer that runs the controls, alarm lights, and ancillary items is not large enough to power the onsite standby generator block heater, therefore, an additional transformer is needed.

Motion by Bushouse, second by Corakis to approve the change order in the amount of $1,260.00. Carried.

There was no further business and the meeting was adjourned at approximately 7:30 p.m.

DEBORAH L. EVERETT
Township Clerk Supervisor
Attested: John VanDyke