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OSHTEMO CHARTER TOWNSHIP

TOWNSHIP BOARD

December 9, 2003

Public Comment session was held at the Township Hall. Supervisor VanDyke called the meeting to order at 6:00 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski

Also present was Patricia Mason, Township Attorney, Marc Elliott, Township Engineer, and 1 interested person.

PUBLIC COMMENT

None.

2004 Township Board Goals

Discussion was held on the goals set in 2002, what have been met and what should be considered for 2004.

Supervisor VanDyke called the regular meeting to order at 7:10 p.m.

PRESENT:
Supervisor John VanDyke
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Ted Corakis
Trustee Stan Rakowski

Also present was Patricia Mason, Township Attorney, Bob Snell and Marc Elliott, Township Engineers, and 6 interested people.

Clerk Everett noted two corrections to the minutes of November 25th, the date corrected to read the 25th, and amount of expenditure approved for fire department purchase should read $141,757. Motion by Corakis, second by Rakowski, to approve the minutes of the November 25th meeting as corrected. Carried.

Income to the General and Fire Funds of $31,470.16 and disbursements of $119,049.21 were reported. Motion by Culp, second by Corakis to accept the report as presented. Carried.

CITIZENS COMMENTS

James Johnson advised the Board he is pursuing a possible project in the former billiard facility at 6040 Stadium Drive. He inquired as to the possibility of obtaining a liquor license for a billiard, dance club, arcade use, and if these would meet the definition of recreation as referred to in the Liquor License Ordinance. Attorney Mason felt the use would meet the definition of indoor recreation and advised the Board reviews any liquor license application in the context of the sale of liquor being incidental to the primary purpose of the business. She further advised such application would require a site plan and business plan indicating the primary use.

LIQUOR LICENSE POLICY

A proposed policy concerning assessing financial consequences if a new liquor license issued by the Township is sold and/or transferred out of the Township was before the Board. Attorney Mason advised the policy would require anyone granted a new license by the Township to sign an agreement stating the full purchase price for a sale or transfer of a license be paid to the Township as compensation for removing the license from the Township.

Motion by Brown, second by Bushouse to adopt the proposed policy. Roll call showed Brown-yes, Bushouse-yes, Corakis-yes, Culp-yes, Everett-yes, Rakowski-yes, VanDyke-yes.

PUBLIC HEARING - LIQUOR LICENSE APPLICATION - ELKS LODGE

An application for a Class C liquor license received from the Elks Lodge was before the Board for Public Hearing, tabled from the November 25th meeting. Julie Hammons and Ralph Gooch from the Elks Board of Trustees were present and advised the management group, currently employed by the Elks, own the liquor license and will not be renewing their contract, therefore, the Elks are requesting they be granted a Class C liquor license. They further advised they have contracted a new management group, and feel they can increase their business by creating a name for the restaurant, advertising and improving the food and service to attract the public. She also commented they feel their operation is a plus for other local businesses in the area and the golf course is one of the most marketable in Kalamazoo County for location and playability.

Board members had concerns regarding the viability of the project considering the measures taken by the Elks in the past to produce revenue, i.e., selling property and their former building, no specific business plan presented as to current and future projected performance, and information regarding the proposed management team including the terms of their agreement.

Motion by Brown, second by Bushouse to deny the liquor license application based on a lack of information and being unable to find granting the request would be in the best interest of the Township. Carried.

POLICE PROTECTION CONTRACT - 2004 ADDENDUM

An addendum to the police protection agreement with the Kalamazoo County Sheriff's Department for 2004 was before the Board in the amount of $323,172 for 6 deputies. There was discussion concerning the request made by the Township for an additional three deputies. Supervisor VanDyke commented he had been advised the request was not presented to the County Board.

Trustee Brown felt the 2004 agreement should reflect some adjustment for the facilities and equipment provided by the Township for the contracted deputies, while recognizing the financial constraints all units are under, there should have at least been an acknowledgement of the Township's contribution.

Motion by Corakis, second by Rakowski to approve the addendum and direct the Supervisor to request an adjustment based on the Township's accommodation of the deputies. Carried.

COUNCIL OF GOVERNMENT (COG) DUES - 2004

Dues for 2004 in the amount of $300.00 were presented. Trustee Brown commented the dues are well spent for intergovernmental cooperation.

Motion by Brown, second by Corakis to approve payment of 2004 OCG dues in the amount of $300.00. Carried.

APPOINTMENT OF ENGINEERING, FINANCIAL, LEGAL CONSULTANTS AND DEPOSITORIES FOR 2004

The annual appointment of consultants was before the Board for 2004 along with the Treasurer's recommendation of depositories for Township funds.

Motion by Everett, second by Culp to appoint for 2004 Prein & Newhof as Township engineers, Siegfried, Crandall as Township financial consultants, Bauckham, Sparks, Rolfe, Lohrstorfer & Thall as Township attorneys, and approve the list of depositories as presented by the Treasurer. Carried.

MEETING DATES 2004

Meeting dates for 2004 were presented using the current schedule; 2nd Tuesday of the month with a 6:00 p.m. public comment session and 7:00 p.m. regular meeting and 4th Tuesday of the month with a 5:00 p.m. Board work session and 7:00 p.m. regular meeting, and quarterly meetings with the Planning Commission and ZBA held at 7:00 p.m. the 3rd Tuesdays of February, May, August, and November.

There was discussion that the 4th Tuesday in January falls during the MTA Conference. Consensus was to hold only one meeting in January.

Motion by Everett, second by Brown to approve the meeting schedule as discussed. Carried.

FIRE DEPARTMENT REQUEST - ROAD SAFETY SAFE FORCE PROJECT

Fire Chief Ken Howe presented a request for purchase of Road Safety Safe Force Driving System in the amount of $46,024. He advised the system provides on-board computers which provide individual driver data, including use of seatbelts, turn signals, brakes, emergency lights, siren and speed. He advised the advantages of the system include the ability to have documentation of vehicle operations before, during, and after a crash of a fire department apparatus, follow up investigation to citizen complaints concerning driver operation, reduced maintenance costs, and as a training tool for new drivers.

In response to Board members questions, Chief Howe advised the Battle Creek Fire Department currently has this system in place and are pleased with it, funding is proposed from equipment capital outlay, the system identifies the driver by a magnetic tag activated when they start the vehicle, and data would be reviewed on a monthly basis.

Motion by Rakowski, second by Culp to approve the expenditure in the amount of $46,024 as proposed.

Carried.

OTHER BUSINESS

Trustee Bushouse presented two invoices concerning the sewer installation on Stadium Drive approved by the Board at the September 9th and September 23rd meetings. He advised an additional $639.00 is due.

Motion by Everett, second by Brown to approve the additional amount. Carried.

BOARD MEMBER COMMENTS

In response to a question from Trustee Rakowski, Chief Howe advised the new fire truck would be delivered in approximately two weeks.

Trustee Rakowski felt the Township should consider an ordinance for preserving historical structures.

It was noted this could be placed on the 2004 goals list.

There was no further business and the meeting was adjourned at approximately 9:15 p.m.

DEBORAH L. EVERETT
Township Clerk

Attested: JOHN VANDYKE
Supervisor