OSHTEMO CHARTER TOWNSHIP

PLANNING COMMISSION


Meeting Minutes

December 11, 1997

Agenda

CONSIDERATION OF TWO REZONING REQUESTS

OPEN SPACE COMMUNITY

A meeting was conducted by the Oshtemo Charter Township Planning Commission on Thursday, December 11, 1997, commencing at approximately 7:00 p.m. at the Oshtemo Charter Township Hall, pursuant to notice.

Members present:

Wilfred Dennie, Chairperson
Marvin Block
Ted Corakis
Elizabeth Heiny-Cogswell
Millard Loy
Lara Meeuwse

Member absent: Ken Heisig

Also present were Mike West of the Planning and Zoning Department, and one other interested person.

CALL TO ORDER

The Chairperson called the meeting to order at 7:00 p.m.

 

AGENDA

The Chairperson suggested adding an agenda item to discuss the 12/18/97 meeting content. Mr. Block moved to approve the amended agenda. Mr. Corakis seconded the motion, and the motion carried unanimously.

 

MINUTES

The Planning Commission considered the minutes of the meeting of November 13, 1997. Mr. Block moved to approve the minutes as submitted. Mr. Loy seconded the motion, and the motion carried unanimously.

The Planning Commission considered the minutes of the meeting of November 20, 1997. Mr. Corakis moved to approve the minutes as submitted. Mr. Loy seconded the motion, and the motion carried unanimously.

 

PROPOSED REZONING - 19 ACRES ON THE NORTH SIDE OF WEST MAIN, WEST OF MAPLE HILL DRIVE (behind T.G.I. Fridays) FROM "R-4" TO "C"

The next item was consideration of a proposed rezoning of approximately 19 acres

located on the north side of West Main, west of Maple Hill Drive (behind T.G.I. Fridays), from "R-4" to "C". The subject property is located within the NW 1/4 of Land in Section 13, adjacent to the utility property along the east side of U.S. 131.

The Commission members discussed the zoning of adjacent parcels and whether to
expand the area under consideration. After careful consideration, it was decided not to expand
the area to be noticed for rezoning.

Mr. Loy moved to set this for public hearing at the Planning Commission's January 22, 1998, meeting limiting the rezoning only to the requested area. Mr. Corakis seconded the
motion, and the motion carried unanimously.

 

PROPOSED REZONING - 0.7 ACRES ON THE SOUTHWEST CORNER OF 7TH STREET AND STADIUM DRIVE FROM "I-1" TO "C" OR "C-1"

The next item was consideration of a proposed rezoning of approximately 0.7 acres located on the southwest corner of 7th Street and Stadium Drive (7501 Stadium Drive) from "I-1" to "C""or "C-1". The subject property is located within the eastern portion within the NW 1/4 of Land in Section 34.

The Commission members discussed the zoning of adjacent parcels and whether to
expand the area under consideration. After careful consideration, it was decided to expand the area to be noticed for rezoning.

Mr. Loy moved to set this for public hearing at the Planning Commission's January 22, 1998. The expanded area to be noticed for rezoning would include all of parcels 3905-34-185-
040, -050, and -060 west of 7th Street, all of parcels 3905-34-255-010 and -022, and 660' south
of and parallel to Stadium Drive of parcels 3905-34-255-028 and -030 consistent with existing "C" zoning east of this. Mr. Corakis seconded the motion, and the motion carried unanimously.

 

SECTION 60.500: OPEN SPACE COMMUNITY

The Planning Commission was to review the draft resulting from its November 20 discussion. However, since the draft was not available, Mr. Block moved to table this agenda item to our December 18 meeting. Mr. Corakis seconded the motion and the motion carried unanimously.

OTHER BUSINESS

The Chairperson reviewed the December 18 agenda adding that in addition to the items planned he would like to see the Planning Commission focus their attention on a "business" type of meeting that would include a brainstorming session as to what we're doing right and how we can improve what we're not doing right. Although he will be out of town at that meeting, Mr. Heisig will be available to Chair the meeting. The Chairperson asked each of the members to come prepared with 2 or 3 ideas and asked that Ms. Harvey and Mr. West act as facilitators for this. The members agreed.

ADJOURNMENT

There being no further business, the meeting was adjourned at 8 p.m.

 

 

 

 

 

 

 

 

 

 

 

OSHTEMO CHARTER TOWNSHIP PLANNING COMMISSION

 

MINUTES OF MEETING HELD THURSDAY, DECEMBER 18, 1997

 

Agenda

 

PLANNING COMMISSION OPERATIONS

 

OPEN SPACE COMMUNITY

 

1997 YEAR-END REPORT

 

1998 WORK PROGRAM

 

A meeting was conducted by the Oshtemo Charter Township Planning Commission on Thursday, December 18, 1997, commencing at approximately 7:05 p.m. at the Oshtemo Charter Township Hall, pursuant to notice.

 

Members present: Wilfred Dennie, Chairperson

Marvin Block

Ted Corakis

Elizabeth Heiny-Cogswell

Ken Heisig

Millard Loy

Lara Meeuwse

 

Also present was Rebecca Harvey of the Planning and Zoning Department (entered meeting at 7:40 PM).

 

CALL TO ORDER

 

The Chairperson called the meeting to order at 7:05 p.m.

 

AGENDA

 

Mr. Block moved to approve the agenda as submitted. Mr. Loy seconded the motion, and the motion carried unanimously.

 

MINUTES

 

The Planning Commission considered the minutes of the meeting of December 11, 1997. Mr. Corakis moved to approve the minutes as submitted. Mr. Block seconded the motion, and the motion carried unanimously.

 

 

 

PLANNING COMMISSION OPERATIONS

 

The Chairperson stated he thought it would be a good idea for us to evaluate the operations of our Commission. We could list items that indicated what was operating well and what needed improvement. The Vice-Chairperson recorded the items on the easel paper. Below is a list of those items with a comment on their disposition:

 

Rotate Seating: we would do this quarterly, beginning January 1998, through random selection of numbers at the last meeting of the quarter. Seating for the 1st Quarter of 1998 was performed at the end of this portion of our meeting.

 

Seating Protocol: The Commission questioned Ms. Harvey as to whether there was a protocol to the seating order. Ms. Harvey stated no, just that it had been done that way since she had been with the Township. The Commission then decided to have the Attorney and the Planning Dept. representative at the north end of the dais, the Chairperson would remain in the seat he now occupies and the Commission would rotate around these positions.

 

Site Plan Reviews from ZBA to Planning Commission: The decision was no change in the existing process based on the effects it would have on our workload, it saves time especially if there is a variance involved, and the existing process seems to work well.

 

Planners/Advisers Seated Separate from the Commission: Based on the solution to the seating protocol, this item was removed.

 

Standard for Information Delivered to Commission Members: The decision was that members need their packets on the Friday before the meeting; therefore, if applicants did not have their information to the Planning and Zoning Dept. by this timeframe, their item would be postponed to our next meeting.

 

Information That Planning Commission Representative Needs at Township Board Meetings: The decision was that the Planning Commissioner Representative present at the Township Board meetings to discuss our recommendations, will have the same information on that item as the Township Board members.

 

Does the Applicant Receive the Same Information as the Planning Commission Members: Ms. Harvey stated that the applicant does receive a copy of the report that she prepares for the members along with a copy of their application and the publication notice.

 

Board AChemistry@: It was agreed that the Achemistry@ among members was good in that we showed respect for each others comments and the explanations of viewpoint that members voiced helped to define or clarify issues.

Listen to the Public: Members felt that we did listen to the statements that citizens and business owners made at our meetings even though our actions did not always support their statements.

 

Actions: Members agreed that our actions reflected the best interests of the Township and not our individual interests.

 

Time Limits: It is agreed that the time limits we set for audience input when there was a large citizen/business representation was working. Mr. Loy and Mr. Corakis confirmed that other municipalities were using this tool also, from interaction with representatives at the last MSPO training session in Grand Rapids.

 

Sufficient Time to Issues: Members also agreed that sufficient time was spent on either ordinance or zoning changes or on requests that came before them.

 

Background Information Provided in Packets: The Commissioners requested that when the Planning and Zoning Dept. provided them with lots of background information on items that the applicable areas be highlighted for: planning principles or in support of previous decisions.

 

Discussion centered around the following issues:

Landscape Ordinance: focus on incorporating parking, fencing, etc., into such an ordinance.

Focus Areas - Next Steps: take the Focus Areas one step further by incorporating a landscape theme that may help developers

MLUP Vision: perform an overall Township-wide view of the MLUP so we don=t develop Atunnel@ vision

 

There were some presentation Atools@ that the Commissioners felt would help the audience and themselves:

clip-on microphones

laser pointers

more use of overheads to project Section maps, etc.

11" X 17" maps of the current Zoning map that members could easily refer to

 

Members decided that this was a good exercise and worthwhile to do once a year.

 

 

SECTION 60.500: OPEN SPACE COMMUNITY

 

The Planning Commission reviewed changes in Draft #1. Ms. Harvey will make these changes, research some issues, and bring Draft #2 back to the Board at some future date.

 

 

 

 

1997 YEAR-END REPORT

 

Ms. Harvey reviewed the various issues that the Planning Commission had worked on and although we may not have worked on many of the items on our plan, our accomplishments included 5 rezonings, 11 special exception uses, 1 subdivision review, 2 site condominium reviews and 10 text amendments.

 

 

1998 WORK PLAN

 

Ms. Harvey reviewed the proposed 1998 work program and members felt that accomplishing this program was within reach, however, depending on the number of applications submitted, which take priority.

 

 

ADJOURNMENT

 

There being no further business, the meeting was adjourned at 10 p.m.

 

OSHTEMO CHARTER TOWNSHIP

PLANNING COMMISSION

 

 

By:

 

 

Minutes prepared:

12/19/97

 

Minutes approved:

1/8/98