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OSHTEMO CHARTER TOWNSHIP

TOWNSHIP BOARD

August 26, 2003

The Oshtemo Township Board held its work session at the Township Hall. The meeting was called to order at 5:00 p.m.

PRESENT: Clerk Deb Everett Treasurer Nancy Culp Trustee Lois Brown Trustee Dave Bushouse Trustee Ted Corakis Trustee Stan Rakowski

Also present were Kevin Decker from the MCM Group and one interested person.

Mr. Decker reviewed the township's insurance package.

Meeting was adjourned at approximately 7:00 p.m.

Clerk Everett called the regular meeting to order at 7:10 p.m. Motion by Everett, second by Corakis to appoint Trustee Bushouse as chair for the meeting. Carried.

PRESENT: Clerk Deb Everett Treasurer Nancy Culp Trustee Lois Brown Trustee Dave Bushouse Trustee Ted Corakis Trustee Stan Rakowski

Also present were Township Attorney Patricia Mason, Township Engineer Marc Elliott, Planner Mary Lynn Bugge, Fire Chief Ken Howe, and 6 interested people.

Motion by Brown, second by Rakowski to approve the minutes of the August 12th Regular and August 19th Joint meetings. Carried.

Income to the General and Fire Funds of $43,849.61 and disbursements of $111,812.74 were reported. Motion by Culp, second by Corakis to accept the receipts and disbursements report. Carried.

CITIZENS COMMENTS

None.

NEIGHBORHOOD COMMERCIAL OVERLAY ZONE

A Planning Commission recommendation to establish a Neighborhood Commercial overlay zoning district to implement the neighborhood commercial future land use classification of the Master Land Use Plan was before the Board for Second Reading.

Motion by Culp, second by Brown to adopt the ordinance amendment and amendments to the Master Land Use Plan. Roll call vote showed Brown-yes, Bushouse-yes, Corakis-yes, Culp-yes, Everett-yes, Rakowski-yes.

TEXT AMENDMENTS - LANDSCAPING ORDINANCE

A Planning Commission recommendation of text amendments to the Landscaping Ordinance based on experience gained while administering the requirements for the past two years since its adoption was before the Board for Second Reading.

Motion by Brown, second by Rakowski, to adopt the text amendments. Roll call vote showed Bushouse-yes, Corakis-yes, Culp-yes, Everett-yes, Rakowski-yes, Brown-yes.

PLANNING COMMISSION RECOMMEDATION UPDATE TO ACCESS MANAGEMENT PLAN

A Planning Commission recommendation, introduced at the August 19th joint meeting, to update to the Access Management Plan was before the Board for First Reading. Information from Planning Director Jodi Stefforia advised the Township has experienced tremendous residential and commercial growth as well as street extensions, widenings and reclassifications since the document was adopted in 1991, therefore it is appropriate and necessary to update the text, maps, and factual information upon which access management polices are based.

Motion by Everett, second by Culp to set Second Reading of the update for September 9th. Roll call vote showed Corakis-yes, Culp-yes, Everett-yes, Rakowski-yes, Brown-yes, Bushouse-yes.

PRELIMINARY PLAT FINAL APPROVAL WEST PORT TRAILS NO. 3

Planner Mary Lynn Bugge presented West Port Trails No. 3 for Final Approval of a Preliminary Plat. She advised the Kalamazoo County Drain Commissioner has approved construction plans subject to certain conditions and submission of fees, Kalamazoo County Road Commission has approved road construction plans subject to payment of inspection fees, the plat will be served with public water and approval should be subject to execution of a water agreement with the Township and payment of applicable fees, Kalamazoo County Human Services Department has granted approval subject to certain conditions, street lighting will be located in accordance with Township requirements and coordinated by Consumers Energy, a legal opinion of ownership must be provided at time of final approval of the final plat, all utilities shall be placed underground and fees for Step 2 have been paid.

Motion by Brown, second by Rakowski to grant final approval of the preliminary plat subject to all conditions outlined in Ms. Bugge's report. Carried.

Dan Visser, developer of West Port, inquired regarding the progress of sewer extension on H Avenue which will affect another project in the planning stages. He was advised the Sewer/Water Committee has been addressing this issue and would be discussing it at their next meeting on August 28th.

BOARD APPOINTMENTS

Treasurer Culp presented the Board Appointment Committee recommendations:

ZBA - appoint Duane McClung to a first term effective January 1, 2004 through December 31, 2006. Mr. McClung is currently filling a vacancy for a term expiring December 31, 2003.

Planning Commission - reappoint James Turcott and Kathleen Garland-Rike for second terms effective January 1, 2004 through December 31, 2006.

Elizabeth Heiny-Cogswell has resigned her position on the Planning Commission effective immediately. The committee recommends the appointment of Terry Schley to fill the remainder of Ms. Heiny-Cogswell's term which expires on December 31, 2003 and appointing Mr. Schley to a first term effective January 1, 2004 through December 31, 2006.

Building/Fire Code Board of Appeals - reappoint Bruce VanderWeele, John Kalleward, and Randall Williams to second terms effective January 1, 2004 through December 31, 2007.

Motion by Corakis, second by Everett to accept the committee's recommendations and confirm the appointments. Carried.

PERSONNEL COMMITTEE RECOMMENDATION -EXTERNAL SECURITY

Trustee Brown advised the committee met with staff and asked Department Heads to draft a policy for their department.

Motion by Brown, second by Corakis to table this item to a later date. Carried.

OTHER BUSINESS MOBILE RADIO SYSTEM

Fire Chief Howe presented a proposal for the installation of a mobile radio system in the new fire truck to be delivered in October. He advised the radio in the truck being retired is technologically not capable of an upgrade necessary for the new apparatus; however, the current headsets can be utilized. The cost of the proposed system is $4,534.16.

Motion by Culp, second by Rakowski to approve the expenditure. Carried.

WEATHER SIRENS

Chief Howe advised the Palisades Plant has replaced their emergency sirens and the retired equipment is available for purchase. He inquired if the Board wished to pursue the issue indicating he would prepare a proposal. Comments from Board members were that they would like to see a proposal.

HOUSEHOLD HAZARDOUS WASTE - ADDITIONAL ALLOCATION

Clerk Everett advised notice was received from the Kalamazoo County Household Hazardous Waste Center that the allocation for 2003 has been depleted and an additional $2,700 will be required to fund the service for Oshtemo residents through the end of the year.

Motion by Everett, second by Rakowski to allocate an additional $2,700 for the program for 2003. Carried.

PARKVIEW BUILDING RENOVATION

Trustee Bushouse advised the plans for renovation of the Parkview Building were now ready to send out for bid. He inquired which method the Board wished to use. There was discussion of requesting a time and material bid versus a total package bid and whether to publish the request or invite specific builders to bid.

Motion by Culp, second by Everett to request a time and material bid with a cap, require a $100.00 deposit for plans issued by the architect, publish the bid request and send the request to specific contractors, with a statement that the Township is not bound to accept the lowest bid. Carried.

DRAIN COMMISSION ISSUE

Attorney Mason reviewed a pending lawsuit concerning several townships and the Kalamazoo County Drain Commissioner over assessments the units feel are beyond the commissioner's statutory authority. There was discussion that while Oshtemo is not involved at this time, the potential exists to be affected in the future and the Board should express support for the local units involved at this time.

Motion by Rakowski, second by Brown to send letters of support to the townships involved and request the assistance of the Michigan Townships Association. Carried.

BOARD MEMBER COMMENTS

The Board agreed to hold a budget workshop on September 12th at 8:00 a.m.

There was no further business and the meeting was adjourned at approximately 8:10 p.m.

DEBORAH L. EVERETT
Township Clerk Supervisor

Attested: John VanDyke