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OSHTEMO CHARTER TOWNSHIP

TOWNSHIP BOARD

August 14, 2001

Public Comment session was held at the Township Hall. Supervisor VanDyke called the meeting to order at 6:00 p.m.

PRESENT:
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Tom Brodasky
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Jim Worline

Also present was Patricia Mason, Township Attorney, Bob Snell, Township Engineer, Mary Lynn Bugge, Planner and 6 interested people.

Motion by Everett, second by Brown to appoint Trustee Bushouse as chair of the meeting in the absence of Supervisor VanDyke. Carried.

PUBLIC COMMENT

None.

Building Official Bob Horton presented an informative program explaining Public Act 245 and his proposal to restructure building permit fees. Consensus was a public hearing should be held on the matter.

Motion by Brodasky, second by Brown to table the issue of restructuring building permit fees until the August 28th meeting. Carried.

Engineer Bob Snell advised the Board that the 30 day hold on the low bid for the sewer extension to the Kalamazoo Center for the Healing Arts, will be up on August 19th. Discussions with the low bidder on extensions of this bid for another 30 days were negative. The parties with interest in the sewer extension are unable at this time to proceed with the project.

Motion by Culp, second by Brown to contact the interested party and issue a deadline of August 16th, 5:00pm to deposit the required amount to the Township, therefore authorizing the Clerk and Supervisor to sign the construction contract pursuant to the low bid. Carried.

Trustee Bushouse called the regular meeting to order at 7:15 p.m.

PRESENT:
Clerk Deb Everett
Treasurer Nancy Culp
Trustee Tom Brodasky
Trustee Lois Brown
Trustee Dave Bushouse
Trustee Jim Worline

Also present was Patricia Mason, Township Attorney, Bob Snell, Township Engineer, Mary Lynn Bugge, Planner, and approximately 15 interested people.

Motion by Brown, second by Brodasky to approve the minutes of the July 24th meeting. Carried.

Income to the General Fund of $22,636.08 and disbursements of $57,600.85 and income to the Fire Fund of $3,288.04 and disbursements of $24,593.20 were reported. Motion by Culp, second by Worline to accept the report as presented. Carried.

CITIZENS COMMENTS

Dan Wilkinson, 8751 West R Avenue, expressed concern that he has not been receiving information regarding the progress of obtaining city water for his property, Sky View Estates. Attorney Mason advised him that negotiations have been continuing and hopefully an end was in sight. She advised him any new developments or information she received has been and will continue to be reported to his attorney. Mr. Wilkinson stated that he doesn't feel the Township is doing enough to resolve this issue. Ms. Mason reminded him that the County is denying him his well permit, and the Township is attempting to aid him, and other property owners, in finding a means to receive water.

REZONING - SECTION 22 - R-4 TO I-1

A Planning Commission recommendation to approve the rezoning of approximately one acre located at 552 South 8th Street, which also has frontage on KL Avenue in Section 22, and the westerly 20 feet of 7056 West KL from R-4 to I-1 was before the Board for First Reading.

Motion by Everett, second by Brown to set the rezoning for Second Reading on August 28th. Roll call vote showed Brodasky-yes, Brown-yes, Worline-yes, Bushouse-yes, Culp-yes, Everett-yes.

REZONING - SECTION 25 - R-2 TO R-3

A Planning Commission recommendation to approve the rezoning of 5787 Stadium Drive, Lot 1 of the Plainview Plat, from R-2 to R-3 was before the Board for Second Reading. The recommendation also includes amending the Master Land Use Plan to show Lots 1 and 14 as transitional.

Michelle Santucci, 610 S. Westnedge, had a question about what R-2 and R-3 zoning would allow, and which properties in Section 25 were in question.

Motion by Brodasky, second by Brown to rezone the property and amend the Master Land Use Plan. Roll call vote showed Brown-yes, Brodasky-yes, Bushouse-yes, Worline-yes, Everett-yes, Culp-yes.

ADDITION TO TOWNSHIP OFFICE

Steve Haasevort, of Diekema/Hamman Architects, who has been working with the Building & Grounds Committee, consisting of Supervisor VanDyke, Clerk Everett, late Trustee Anderson and now Trustee Brodasky, reviewed the proposed expansion plans. He noted the plans also included relocation of fuel tanks, and additional parking. Mr. Haasevort noted that with the remodel, all support staff as well as most administration and department heads would be visible from the enlarged front counter area. Fire suppression is also being added throughout the entire building to comply with current building code safety requirements.

Trustee Bushouse inquired about storage and future expansion. Mr. Haasevort stated the original plan consisted of an additional basement for storage, but committee felt it was cost prohibitive and they felt some additional shelving could be added to the current basement. He also noted the addition was large enough to accommodate some growth.

Mr. Bushouse also inquired as to the possibility of a stand alone building instead of a remodel and/or addition. Mr. Haasevort stated there had been some discussion but because of the small amount of plumbing, instead of the proposed 3,500 additional square feet, a stand alone building would require about 7,000 additional square feet of office space as well as 1,500 square feet of support space not including additional restrooms.

Clerk Everett explained the funds for the expansion consisted of $500,000.00 set aside in the General Fund 2001 budget, $200,000.00 from Building Department Capital Outlay, and $100,000.00 from Fire Department funds. She noted the committee's original plan was a great deal larger, but had been scaled back to meet what they felt were budget constraints.

Mr. Bushouse stated in his opinion the expansion is not large enough. He would like to see a stand alone building or an addition to the west side of the building which he felt would allow for better future growth.

Clerk Everett stated the committee was open to suggestions and would welcome any input.

Mr. Haasevort explained the goal of the Building Committee was to create a single location for the public to go to, with signs at the counter for a more open, user friendly environment for both residents and employees of the Township. Trustee Brown question whether safety had been discussed in the development of this new floor plan. Ms. Everett stated the consensus was a more open, populated, highly visible work area was conducive to safety concerns.

Trustee Brodasky stated he felt a separate building would decentralize the daily operation of Township business and the current proposal would lend itself to a more personal relationship between the office personnel and the public. Ms. Everett also stated that with the department interaction that takes place, it could be very inconvenient to separate departments with a separate building.

Trustee Worline stated he liked that any resident coming to the counter could see into every office, due to the interior windows separating the support staff from management. He also inquired about the possibility of arranging our own subcontractors to save money. Clerk Everett indicated the committee had discussed that and Mr. Haasevort stated the Township could solicit bids on their own, then turn the subcontractors over to him to be managed during the construction process.

Mr. Haasevort also noted with winter approaching, the project cost might increase if delayed due to increased cost of winter construction.

Trustee Brown asked Mr. Haasevort if an addition to the west as suggested by Trustee Bushouse would require more or less money. Mr. Haasevort felt it would be more, due to the additional square feet.

Stan Rakowski, 7151 West G Avenue, commented the Township is growing and an expansion should be large enough to accommodate future needs for 10 to 20 years.

Dan Wilkinson, commented $833,000 would go a long way to solve some problems already existing in the Township and the Board should strongly consider that before squandering any money on a bigger office for more bureaucrats who can't get the job done.

Motion by Everett, second by Brodasky to table this item to the August 28th meeting and to schedule a Building/Grounds Committee meeting for 6:00 p.m. on Thursday, August 23rd for board members and public to review any other input, suggestions, and/or comments regarding the project. Carried

PURCHASE OF GENERATORS

Fire Chief Ken Howe presented a proposal for purchase of two generators, one for the Township Hall/Station #1 and one for the Grange Hall/Station #3 locations. He advised the current generator at the Township Hall/Station #1 is not sufficient to supply power to the entire facility in the event of a power failure. He also noted a generator at the Grange Hall/Station #3 location would provide the community with three potential emergency shelter sites, as Station #2 already has a generator installed. Further, the current generator would be traded in for a credit of $3,000.00. His proposal provided they be purchased from Norm's Electric Motor and installed by Arcadia Electric and funded by Fire Department funds.

Motion by Worline, second by Brodasky to approve the purchase of two generators and installation for a total cost of $47,426.10. Carried.

DANGEROUS BUILDING - 1931 NORTH 3RD STREET

Ordinance Enforcement Officer Scott Paddock advised the Board the house at located at 1931 North 3rd Street has been vacant for many years and has been brought before the Dangerous Building Hearing Officer on several occasions. The last order dated June 26th was that the house be sold, renovation/improvement begun or demolished. The order has not been complied with.

Michelle Santucci, a realtor who had been working with the property owner, advised she had provided a number of services to him then was told he would sell it himself.

Motion by Brown, second by Brodasky to schedule a public hearing on the dangerous building at 1931 North 3rd Street for August 28th. Carried.

OTHER BUSINESS

Trustee Brown noted the 6:00 p.m. portion of the meeting has not been filmed for Cable Access and felt it should be.

Trustee Brodasky commented the meeting room sound system needs some attention.

Motion by Brown, second by Worline to televise the entire meeting. Carried.

BOARD MEMBER COMMENTS

Trustee/Fire Commissioner Worline commented that the recent MIOSHA inspection of the Fire Department resulted in a $500 fine for minor infractions, and noted a recent inspection of the Flint Fire Department resulted in fines of $150,000.

He also noted the Fire Department received a certificate from Otsego Public Schools for participating in their career development program by having two students interested in fire service work with the Fire Department.

He also commented on a recent letter to the editor in the Kalamazoo Gazette from a Township resident praising the Fire Department on their performance during a fire at their home.

He advised the Fire Department will be presenting an informational program at the 6:00 p.m. portion of the September 11th meeting.

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Trustee Brodasky thanked Chief Howe for a tour of Station #2 and noted he was very impressed with the training facilities available in the building.

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Clerk Everett noted that Saturday, August 18th is Oshtemo Day at Flesher Field and the Township would be participating. She thanked Deputy Clerk DeAnna Janssen for her work on the project.

There was no further business and the meeting was adjourned at approximately 8:45 p.m.

DEBORAH L. EVERETT
Township Clerk
Attested: John VanDyke
Supervisor