THE CHARTER TOWNSHIP OF OSHTEMO

Township Board Minutes

April 13, 1999

The Oshtemo Township Board held its regular meeting at the Township Hall. The meeting was called to order by Supervisor Fleckenstein, at 7:00 p.m.

PRESENT:

Supervisor Ron Fleckenstein
Clerk Elaine Branch
Treasurer Lois Brown
Trustee Norman Anderson
Trustee David Bushouse
Trustee Fred Johnson

ABSENT:

Trustee Marvin Block

Also present was Richard Reed, Township Attorney and Robert Snell, Township Engineer along with 5 interested people.

Motion made by Anderson, seconded by Johnson to approve the minutes of our last meeting on March 23, 1999, as prepared. Carried.

Income to the General Fund of $27,488.88 and disbursements of $123,823.20 were reported. Fire Fund income was $4,019.12 with disbursements of $42,390.34. Motion made by Anderson, seconded by Johnson, to acknowledge the receipts and pay the bills. Carried.

CITIZENS COMMENTS

NONE

AMENDMENT RE: PUBLIC AND PRIVATE SCHOOLS

The Planning Commission recommended an amendment to the Zoning Ordinance that would move schools, both public and private, from a permitted use to a special exception use. It was presented for Second Reading. There was no additional discussion or public comment.

Motion made by Brown, seconded by Johnson to approve the recommendation of the Planning Commission and adopt the amendment regarding public and private schools. Roll call showed all Board Members voting aye.

WESTPORT TRAILS NO. 1

Engineer Robert Snell reported on his recommendation to grant final approval of a Preliminary Plat to Westport Trails No. 1. He reviewed the letters from the various agencies. He felt the plat was in compliance with our ordinance.

Motion made by Johnson, seconded by Anderson to grant Final Approval of a Preliminary Plat (Step 2) to Westport Trails No. 1. Carried.

FIRE STATION NO. 2

Plans had been prepared for the construction of a replacement for Fire Station No. 2. A year ago the Board had approved the purchase of property on South 6th Street near the corner of Stadium Drive, as the location for the new station.

The Building Committee requested authorization to seek bid proposals for the construction of the new station. The 10,800 square foot building would include 5,700 square foot for fire truck storage area along with a 5,000 square foot living/office area with a meeting/training room.

The cost of the project would be $1,233,299.00, funded from both the Fire Capital and Operations Reserves, with a third of the funding to be obtained from a long term bank loan.

In response to a question by Trustee Johnson, Bruce VanderWeele, project designer, stated that the building could be completed by the end of the year, if all things go as planned.

Trustee Bushouse questioned many aspects of the plan, including the location, size, possible participation from Texas Township and if two new trucks were to be added.

Chief Ken Howe reviewed the reasoning that went into the site selection, the design and future use of the building and explained that there will be no new trucks ordered, only replacement trucks when needed.

Supervisor Fleckenstein explained that there had been attempts to work with Texas Township, however, due to many factors, it did not work out.

Treasurer Brown questioned the process for obtaining the bank loan. The Supervisor confirmed that the mortgage loan would be put to bid and the Board would take action to approve it.

After all questions were answered, a motion was made by Anderson, seconded by Johnson to grant approval to seek bids on the new fire station. Carried 5 to 1, with Bushouse voting NO.

SEWER MAIN CHARGES

Engineer Snell recommended that we revise our sewer main connection rates. The new rates would reflect the current costs for sewer construction. The increases would be for the front foot cost, the connection fee and the benefit unit cost.

Attorney Reed had prepared a resolution regarding the new sewer main connection charges. The rate structure would change as follows:

CURRENT RATE NEW RATE

$20.00 / front foot $25.00 / front foot

$2,000.00 / connection fee $3,000.00 / connection fee

$1,000.00 / benefit unit $1,500.00 / benefit unit

Motion made by Johnson, seconded by Branch to adopt the resolution. Roll call showed all Board Members voting aye.

ELECTRICAL PERMIT FEE SCHEDULE

A resolution adopting fees for electrical permits as required in our Electrical Code Ordinance, was presented for approval. Supervisor Fleckenstein reported that the fee had not changed since we adopted the last Electrical Code. The fees cover the costs for the inspections. Motion made by Bushouse, seconded by Johnson to approve adopt the fee schedule. Roll call showed all Board Members voting aye.

COUNCIL OF GOVERNMENTS DUES

Our dues for membership in the Council of Governments for the next year would be $2,000. It was reported that the amount had remained the same for several years. Motion made by Anderson, seconded by Johnson to approve the payment of the dues. Carried.

REGIONAL WATER AND WASTEWATER COMMISSION DUES

An invoice for dues for the Regional Water and Wastewater Commission, in the amount of $9,444.00 was presented for approval. Treasurer Brown felt the Commission was important and moved to approve payment of the dues. Seconded by Johnson and carried.

CASH REGISTER SYSTEM

Treasurer Brown explained that due to many changes in our computer system to become Y2K compliant, it will become necessary to replace our current cash receipting system, which is 12 years old.

With the assistance of Joanne Brown, our computer consultant, they were able to locate a system that would work well for Oshtemo. It will interface with the Equalizer Tax Administration system and would offers a Bar Code Wand for scanning tax bills. The cost of the system, including training, would be $11,020.00.

Motion made by Anderson, seconded by Branch to approve the purchase of the cash register system as recommended. Carried.

FIREWORKS PERMIT

The yearly request was received from Don Bierens for a fireworks display permit. His insurance was in order and with his years of experience there was no objection to granting the permit. Motion made by Brown, seconded by Anderson to approve the fireworks permit for Mr. Bierens. Carried.

There was no further business and the meeting adjourned at 8:10 p.m.

ELAINE J. BRANCH, CMC
Township Clerk

Attested:

RON FLECKENTEIN
Supervisor

Date Approved: April 27, 1999